HomeMy WebLinkAbout2023-08-15 Joint Meeting
CITY OF GRAPEVINE, TEXAS
REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
TUESDAY, AUGUST 15, 2023
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner – City Council Conference Room
7:00 p.m. Call to Order of City Council Meeting – City Council Chambers
7:00 p.m. Executive Session – City Council Conference Room
7:30 p.m. Joint Regular Meeting – City Council Chambers
CALL TO ORDER: 7:00 p.m. – City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works (East Worth Street),
and the 185 acres) pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. – City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Dennis Luers
JOINT PUBLIC HEARINGS
3. Zoning Change Application Z23-01, Concept Plan CP23-01 (Oak Hill),
Preliminary Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block
1, Oak Hill – City Council and Planning and Zoning Commission to conduct a public
hearing relative to an application submitted by 360 Land Partners, LLC requesting
to rezone 5.75 acres from “PCD”, Planned Commerce Development District to “R-
5.0”, Zero-Lot-Line District, and to plat 21 lots. The subject property is located at
4700 State Highway 360. The public hearing was tabled from the July 18, 2023
Joint Meeting.
4. Conditional Use Permit CU23-17 and Special Use Permit SU23-03 (EVA Esports)
– City Council and Planning and Zoning Commission to conduct a public hearing
relative to an application submitted by Site Selection Group requesting a
conditional use permit to allow for the possession, storage, retail sale and on and
off premise consumption of alcoholic beverages (beer, wine, and mixed
beverages) in conjunction with a restaurant and virtual gaming arena. The
applicant is also requesting a special use permit to allow eight or more skill or coin-
operated machines. The subject property is located at 2330 William D. Tate
Avenue and is currently zoned “CC”, Community Commercial District.
5. Conditional Use Permit CU23-18 (Gaylord Texan Temporary Parking Lot) – City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Gaylord Texan requesting a conditional use permit
to amend the previously approved site plan CU18-12 (Ordinance No. 2018-42) to
expand the planned commercial center by five acres to construct a 700-space
lighted temporary, gravel parking lot. The subject property is located at 816 Ruth
Wall Road and is currently zoned “PCD”, Planned Commerce Development
District.
6. Conditional Use Permit CU23-19 (Gaylord Texan New Access Driveway) – City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Gaylord Texan requesting a conditional use permit
to amend the previously approved site plan CU18-12 (Ordinance No. 2018-42) to
construct a new concrete access driveway off of Ruth Wall Road to the Gaylord
Texan property for use by Gaylord owned vehicles and City of Grapevine
emergency service vehicles. The subject property is located at 1501 Gaylord Trail
and is currently zoned “PCD”, Planned Commerce Development District.
7. Conditional Use Permit CU23-20 (Three Barrels Beer Garden (Ferrari’s Italian Villa
and Chop House)) - City Council and Planning and Zoning Commission to conduct
a public hearing relative to an application submitted by Jane Secchi requesting a
conditional use permit to amend the previously approved site plan CU20-25
(Ordinance No. 2021-04) for a planned commercial center to allow for the
possession storage, retail sales, and on and off premise consumption of alcoholic
beverages (beer, wine and mixed beverages) specifically to allow the addition of
City Council August 15, 2023 Page 2
two outdoor pergolas with additional outdoor seating, outdoor speakers and an 8-
foot-tall screening fence. The subject property is located at 1200 William D. Tate
Avenue and is currently zoned “CC”, Community Commercial District.
Planning and Zoning Commission to recess to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
8. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have three (3) minutes to
address Council. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
CITY COUNCIL PUBLIC HEARING
9. Mass Gathering Permit (FunBox) – City Council to conduct a public hearing relative
to an application submitted by George Tadros requesting a mass gathering permit
to allow an outdoor bounce park in the Grapevine Mills parking lot, adjacent to the
corner of West Grapevine Mills Circle and East Grapevine Mills Circle. The
applicant is requesting the event from September 13, 2023 to November 20, 2023.
The subject property is located at 3000 Grapevine Mills Parkway and is currently
zoned “CC”, Community Commercial District.
NEW BUSINESS
10. Consider Resolution No. 2023-014 approving the use of the proposed ad valorem
tax rate of 0.250560 per $100 to calculate property tax revenue for the Fiscal Year
2024 Budget, and take any necessary action.
11. Council to consider approving and adopting the Americans with Disabilities Act
(ADA) Transition Plan, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
City Council August 15, 2023 Page 3
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
12. Consider approval of Resolution No. 2023-015 to deny Oncor's application to
amend its Distribution Cost Recovery Factor (DCRF). City Manager recommends
approval.
13. Consider approval for the replacement of the roof at the Historic Train Depot from
McClung Roofing, Inc. Convention and Visitors Bureau Director recommends
approval.
14. Consider approval for the renewal of a contract for procurement card services with
JPMorgan Chase Bank, N.A. Acting Chief Financial Officer recommends approval.
15. Consider approval of the annual contribution to Metroport Meals on Wheels
program. Acting Chief Financial Officer recommends approval.
16. Consider approval for the renewal of an annual contract for the purchase of fire
department uniforms with Galls, LLC. Fire Chief recommends approval.
17. Consider approval of renewal of the contract for health and wellness program with
Virgin Pulse, Inc. Human Resources Director recommends approval.
18. Consider approval of the purchase of a replacement pump for Oak Grove pump
house from Precision Pump Systems. Parks and Recreation Director recommends
approval.
19. Consider approval for the award of Best Value Bid 49-23 for an annual contract for
janitorial services with Regent Services. Police Chief and Public Works Director
recommend approval.
20. Consider approval for the purchase of food services equipment, small wares,
installation and supplies from Strategic Equipment, LLC. Public Works Director
recommends approval.
21. Consider approval for the award of an informal request for quote for an sign
production table from B & C Graphics, LLC. Public Works Director recommends
approval.
22. Consider approval of a fuel control software upgrade from E.J. Ward. Public Works
Director recommends approval.
23. Consider approval for the purchase of a 2023 Chevrolet crew cab from Lake
Country Chevrolet. Public Works Director recommends approval.
City Council August 15, 2023 Page 4
24. Consider approval for the purchase of dissolved oxygen sensors and oxidation-
reduction potential sensors from HD Supply Facilities Maintenance. Public Works
Director recommends approval.
25. Consider approval to enter into a license agreement with the U.S. Army Corps of
Engineers for a waterline along Dove Road. Public Works Director recommends
approval.
26. Consider an appointment to the Library Board to fill an unexpired vacant position.
City Secretary recommends approval.
27. Consider appointments to the Senior Citizens Advisory Board to fill two unexpired
vacant positions. City Secretary recommends approval.
28. Consider the minutes of the August 1, 2023 Regular City Council meeting and
August 8, 2023 Special City Council meeting. City Secretary recommends
approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
29. Zoning Change Application Z23-01 (Oak Hill) – Consider the recommendation of
the Planning and Zoning Commission and Ordinance No. 2023-038, if applicable,
and take any necessary action.
30. Concept Plan CP23-01 (Oak Hill) – Consider the recommendation of the Planning
and Zoning Commission and take any necessary action.
31. Preliminary Plat for Lots 1-21, Block 1, Oak Hill – Consider the recommendation
of the Planning and Zoning Commission and take any necessary action.
32. Final Plat for Lots 1-21, Block 1, Oak Hill – Consider the recommendation of the
Planning and Zoning Commission and take any necessary action.
33. Conditional Use Permit CU23-17 (EVA Esports) – Consider the recommendation
of the Planning and Zoning Commission and Ordinance No. 2023-044, if
applicable, and take any necessary action.
34. Special Use Permit SU23-03 (EVA Esports) – Consider the recommendation of
the Planning and Zoning Commission and Ordinance No. 2023-045, if applicable,
and take any necessary action.
City Council August 15, 2023 Page 5
35. Conditional Use Permit CU23-18 (Gaylord Texan Temporary Parking Lot) –
Consider the recommendation of the Planning and Zoning Commission and
Ordinance No. 2023-046, if applicable, and take any necessary action.
36. Conditional Use Permit CU23-19 (Gaylord Texan New Access Driveway) –
Consider the recommendation of the Planning and Zoning Commission and
Ordinance No. 2023-047, if applicable, and take any necessary action.
37. Conditional Use Permit CU23-20 (Three Barrels Beer Garden (Ferrari’s Italian Villa
and Chop House)) – Consider the recommendation of the Planning and Zoning
Commission and Ordinance No. 2023-048, if applicable, and take any necessary
action.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on August 11, 2023
by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council August 15, 2023 Page 6
CITY OF GRAPEVINE, TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING
TUESDAY, AUGUST 15, 2023
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room
7:30 p.m. Joint Meeting with City Council - City Council Chambers
7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room
CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room
BRIEFING SESSION
1. Planning and Zoning Commission to conduct a briefing session to discuss all
items scheduled on tonight’s agenda. No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint
Public Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Dennis Luers
JOINT PUBLIC HEARINGS
3. Zoning Change Application Z23-01, Concept Plan CP23-01 (Oak Hill),
Preliminary Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block
1, Oak Hill – City Council and Planning and Zoning Commission to conduct a public
hearing relative to an application submitted by 360 Land Partners, LLC requesting
to rezone 5.75 acres from “PCD”, Planned Commerce Development District to “R-
5.0”, Zero-Lot-Line District, and to plat 21 lots. The subject property is located at
4700 State Highway 360. The public hearing was tabled from the July 18, 2023
Joint Meeting.
4. Conditional Use Permit CU23-17 and Special Use Permit SU23-03 (EVA Esports)
– City Council and Planning and Zoning Commission to conduct a public hearing
relative to an application submitted by Site Selection Group requesting a
conditional use permit to allow for the possession, storage, retail sale and on and
off premise consumption of alcoholic beverages (beer, wine, and mixed
beverages) in conjunction with a restaurant and virtual gaming arena. The
applicant is also requesting a special use permit to allow eight or more skill or coin-
operated machines. The subject property is located at 2330 William D. Tate
Avenue and is currently zoned “CC”, Community Commercial District.
5. Conditional Use Permit CU23-18 (Gaylord Texan Temporary Parking Lot) – City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Gaylord Texan requesting a conditional use permit
to amend the previously approved site plan CU18-12 (Ordinance No. 2018-42) to
expand the planned commercial center by five acres to construct a 700-space
lighted temporary, gravel parking lot. The subject property is located at 816 Ruth
Wall Road and is currently zoned “PCD”, Planned Commerce Development
District.
6. Conditional Use Permit CU23-19 (Gaylord Texan New Access Driveway) – City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Gaylord Texan requesting a conditional use permit
to amend the previously approved site plan CU18-12 (Ordinance No. 2018-42) to
construct a new concrete access driveway off of Ruth Wall Road to the Gaylord
Texan property for use by Gaylord owned vehicles and City of Grapevine
emergency service vehicles. The subject property is located at 1501 Gaylord Trail
and is currently zoned “PCD”, Planned Commerce Development District.
7. Conditional Use Permit CU23-20 (Three Barrels Beer Garden (Ferrari’s Italian Villa
and Chop House)) - City Council and Planning and Zoning Commission to conduct
a public hearing relative to an application submitted by Jane Secchi requesting a
conditional use permit to amend the previously approved site plan CU20-25
(Ordinance No. 2021-04) for a planned commercial center to allow for the
possession storage, retail sales, and on and off premise consumption of alcoholic
beverages (beer, wine and mixed beverages) specifically to allow the addition of
two outdoor pergolas with additional outdoor seating, outdoor speakers and an 8-
foot-tall screening fence. The subject property is located at 1200 William D. Tate
Avenue and is currently zoned “CC”, Community Commercial District.
REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) -
Planning and Zoning Conference Room
CITIZEN COMMENTS
8. Any person who is not scheduled on the agenda may address the Commission
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the staff. A member of the public may address the
Commission regarding an item on the agenda either before or during the
Commission’s consideration of the item, upon being recognized by the Chairman
or upon the consent of the Commission. In accordance with the Texas Open
Meetings Act, the Commission is restricted in discussing or taking action during
Citizen Comments.
NEW BUSINESS
9. Zoning Change Application Z23-01 (Oak Hill) – Consider the application and make
a recommendation to City Council.
Planning and Zoning Commission August 15, 2023 Page 2
10. Concept Plan CP23-01 (Oak Hill) – Consider the application and make a
recommendation to City Council.
11. Preliminary Plat for Lots 1-21, Block 1, Oak Hill – Consider the application and
make a recommendation to City Council.
12. Final Plat for Lots 1-21, Block 1, Oak Hill – Consider the application and make a
recommendation to City Council.
13. Conditional Use Permit CU23-17 (EVA Esports) – Consider the application and
make a recommendation to City Council.
14. Special Use Permit SU23-03 (EVA Esports) – Consider the application and make
a recommendation to City Council.
15. Conditional Use Permit CU23-18 (Gaylord Texan Temporary Parking Lot) –
Consider the application and make a recommendation to City Council.
16. Conditional Use Permit CU23-19 (Gaylord Texan New Access Driveway) –
Consider the application and make a recommendation to City Council.
17. Conditional Use Permit CU23-20 (Three Barrels Beer Garden (Ferrari’s Italian Villa
and Chop House)) – Consider the application and make a recommendation to City
Council.
18. Consider the minutes of the July 18, 2023 Regular Planning and Zoning
Commission meeting and August 1, 2023 Planning and Zoning Commission
Workshop.
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on August 11,
20223 by 5:00 p.m.
_______________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
Planning and Zoning Commission August 15, 2023 Page 3
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 15th
day of August, 2023 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the Planning and Zoning
Commission:
Larry Oliver Chairman
Monica Hotelling Vice Chairman
Dennis Luers Member
David Hallberg Member
Traci Hutton Member
Jason Parker Member
Mark Assaad Alternate Member
constituting a quorum, with Commission Beth Tiggelaar and Alternate Member Ben
Johnson being absent, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Item 1. Executive Session
Mayor Tate called the meeting to order at 7:00 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works (East Worth Street),
and the 185 acres) pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m. The closed session ended at 7:30 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071, 551.072 or 551.087.
City Manager Bruno Rumbelow requested Council approve the acquisition of the Worth
Street Easement and authorize the City Manager to execute same and to take all other
necessary action.
Motion was made to approve the acquisition of the Worth Street Easement and authorize
the City Manager to execute same and to take all other necessary action.
Motion: Slechta
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:34 p.m.
Item 2. Invocation and Pledge of Allegiance
Commissioner Dennis Luers gave the invocation and led the Pledge of Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Zoning Change Application Z23-01, Concept Plan CP23-01 (Oak Hill),
Preliminary Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block 1,
Oak Hill
Mayor Tate opened the Public Hearing at the July 18, 2023 Joint City Council and
Planning and Zoning Commission. This item was tabled to tonight’s meeting at the July
18th meeting.
City Council August 15, 2023 Page 2
Planning Services Director Erica Marohnic reported the applicant was requesting to
rezone 5.75 acres from “PCD”, Planned Commerce Development District to “R-5.0”, Zero-
Lot-Line District, and to plat 21 lots. The subject property is located at 4700 State Highway
360.
Applicant Jake Born with 360 Land Partners, LLC presented this request and answered
questions from the Commission and Council.
Planning Services Director Marohnic answered questions from Council.
David McIntire, 4707 Taylor Lane, Grapevine, spoke in opposition to this item.
Erin Maurer, 338 Hill Creek Lane, Grapevine, spoke in opposition to this item.
Garry Pearson, 4724 Taylor Lane, Grapevine, spoke in favor of this item.
In addition to the letters provided to the Commission and Council in their packets, there
was one letter in support, one letter in protest and three letters amending their previous
comments provided at the meeting.
Motion was made to close the public hearing.
Motion: Luers
Second: Hotelling
Ayes: Oliver, Hotelling, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 4. Conditional Use Permit CU23-17 and Special Use Permit SU23-03 (EVA Esports)
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant was requesting a conditional
use permit to allow for the possession, storage, retail sale and on and off premise
consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction
with a restaurant and virtual gaming arena. The applicant was also requesting a special
use permit to allow eight or more skill or coin-operated machines. The subject property is
located at 2330 William D. Tate Avenue and is currently zoned “CC”, Community
Commercial District.
City Council August 15, 2023 Page 3
Applicant Salem Thyme with EVA Esports presented this request and answered
questions from the Commission and Council.
No one wished to speak during the public hearing and there was no correspondence to
report.
Motion was made to close the public hearing.
Motion: Parker
Second: Hotelling
Ayes: Oliver, Hotelling, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 5. Conditional Use Permit CU23-18 (Gaylord Texan Temporary Parking Lot)
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant was requesting a conditional
use permit to amend the previously approved site plan CU18-12 (Ordinance No. 2018-
42) to expand the planned commercial center by five acres to construct a 700-space
lighted temporary, gravel parking lot. The subject property is located at 816 Ruth Wall
Road and is currently zoned “PCD”, Planned Commerce Development District.
Applicant Charles Pacioni with the Gaylord Texan presented this request and answered
questions from the Commission and Council.
Applicant Al Beams with Gaylord Texan answered questions from Council.
No one wished to speak during the public hearing and there was no correspondence to
report.
Motion was made to close the public hearing.
Motion: Parker
Second: Luers
Ayes: Oliver, Hotelling, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Freed
Second: Coy
City Council August 15, 2023 Page 4
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 6. Conditional Use Permit CU23-19 (Gaylord Texan New Access Driveway)
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant was requesting a conditional
use permit to amend the previously approved site plan CU18-12 (Ordinance No. 2018-
42) to construct a new concrete access driveway off of Ruth Wall Road to the Gaylord
Texan property for use by Gaylord owned vehicles and City of Grapevine emergency
service vehicles. The subject property is located at 1501 Gaylord Trail and is currently
zoned “PCD”, Planned Commerce Development District.
Applicant Charles Pacioni with the Gaylord Texan presented this request and answered
questions from the Commission and Council.
Applicant Al Beams with Gaylord Texan answered questions from Council.
No one wished to speak during the public hearing and there was no correspondence to
report.
Motion was made to close the public hearing.
Motion: Assaad
Second: Hutton
Ayes: Oliver, Hotelling, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 7. Conditional Use Permit CU23-20 (Three Barrels Beer Garden (Ferrari’s Italian
Villa and Chop House))
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant was requesting a conditional
use permit to amend the previously approved site plan CU20-25 (Ordinance No. 2021-
04) for a planned commercial center to allow for the possession storage, retail sales, and
on and off premise consumption of alcoholic beverages (beer, wine and mixed
beverages) specifically to allow the addition of two outdoor pergolas with additional
City Council August 15, 2023 Page 5
outdoor seating, outdoor speakers and an 8-foot-tall screening fence. The subject
property is located at 1200 William D. Tate Avenue and is currently zoned “CC”,
Community Commercial District.
Applicants Jane Secchi and Francesco Secchi presented this request and answered
questions from the Commission and Council.
Planning Services Director Marohnic answered questions from Council.
No one wished to speak during the public hearing and there was no correspondence to
report.
Motion was made to close the public hearing.
Motion: Luers
Second: Hutton
Ayes: Oliver, Hotelling, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
The Planning and Zoning Commission recessed to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council remained in session in the Council Chambers to consider published
business.
Item 8. Citizen Comments
Hans Strayer, 325 Ridge Road, Grapevine requested the City light or remove the flag that
is held by the scarecrow located at Nash Farm.
CITY COUNCIL PUBLIC HEARING
Item 9. Mass Gathering Permit (FunBox)
Mayor Tate opened the public hearing.
Planning Services Director Marohnic reported the applicant was requesting a mass
gathering permit to allow for an outdoor bounce park in the Grapevine Mills parking lot
adjacent to the corner of West Grapevine Mills Circle and East Grapevine Mills Circle.
The event will take place September 13, 2023 through November 20, 2023. The subject
City Council August 15, 2023 Page 6
property is located at 3000 Grapevine Mills Parkway and is currently zoned “CC”,
Community Commercial District.
Applicant George Tadros presented this request and answered questions from Council.
Joe Szymaszek with Grapevine Mills Mall addressed the benefit this will have for the Mall.
Jagger Tadros said that Funbox will give kids a chance to spend time with other kids and
get off their phones.
No one wished to speak during the public hearing and there was no correspondence to
report.
Motion was made to close the public hearing.
Motion: Freed
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Motion was made to approve the Mass Gathering Permit for Funbox to be located at
Grapevine Mills Mall September 13, 2023 through November 20, 2023.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
NEW BUSINESS
Item 10. Consider Resolution No. 2023-014 approving the use of the proposed ad
valorem tax rate of 0.250560 per $100 to calculate property tax revenue for the Fiscal
Year 2024 Budget, and take any necessary action.
Acting Chief Financial Officer Jeff Strawn presented this item to Council. Per the Texas
Property Tax Code, staff reported in order to calculate the ad valorem tax revenue in the
Fiscal Year 2024 Budget the No New Revenue Rate will be .250561 per $100. The Voter
Approval Rate will be .265435 per $100 and the Proposed Ad Valorem Tax Rate will be
.250560 per $100.
Council will consider and formally approve the tax rate and Fiscal Year 2024 Budget at
the September 5, 2023 regular meeting.
Motion was made to approve Resolution No. 2023-014 approving the proposed ad
valorem tax rate of 0.250560 per $100.
Motion: O’Dell
Second: Coy
City Council August 15, 2023 Page 7
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2023-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE PROPOSED TAX
RATES FOR TAX YEAR 2023 ON PROPERTY WITHIN THE
CITY; AND PROVIDING AN EFFECTIVE DATE
Item 11. Council to consider approving and adopting the Americans with Disabilities Act
(ADA) Transition Plan, and take any necessary action.
Risk Manager/ADA Coordinator Katie Misch presented this item to Council and described
the history of the City’s ADA Transition Plan and highlighted many of the ADA
improvements that have been made throughout the City.
City Council discussed this item.
City Attorney Matthew C.G. Boyle answered questions from Council.
Motion was made to approve and adopt the Americans with Disabilities Act Transition
Plan.
Motion: Slechta
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Mayor Tate announced the Council would consider the recommendations of the Planning
and Zoning Commission next.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 29. Zoning Change Application Z23-01 (Oak Hill)
Chairman Oliver announced the Planning and Zoning Commission approved the zoning
change request with a vote of 6-1.
Council discussed this request.
City Attorney Boyle answered questions from Council.
Motion was made to approve Zoning Change Z23-01 Oak Hill and Ordinance No. 2023-
038 with the condition upon Lots 1 through 6 to include a deed restriction to preserve
trees south of the center line of the drainage easement.
City Council August 15, 2023 Page 8
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-038
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z23-
01 FOR BLOCK 1, LOTS 1-21, OAK HILL ADDITION, BEING
SITUATED IN THE CITY OF GRAPEVINE, TARRANT
COUNTY, TEXAS (4700 STATE HIGHWAY 360) MORE
FULLY AND COMPLETELY DESCRIBED IN THE BODY OF
THIS ORDINANCE; ORDERING A CHANGE IN THE USE
OF SAID PROPERTY FROM “PCD”, PLANNED
COMMERCE DEVELOPMENT DISTRICT TO "R-5.0”,
ZERO-LOT-LINE DISTRICT; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF
THE ZONING ORDINANCE; PROVIDING A CLAUSE
RELATING TO SEVERABILITY; DETERMINING THAT THE
PUBLIC INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 30. Concept Plan CP23-01 (Oak Hill)
Chairman Oliver announced the Planning and Zoning Commission approved the concept
plan with a vote of 7-0.
Motion was made to approve Concept Plan CP23-01 Oak Hill.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 31. Preliminary Plat for Lots 1-21, Block 1, Oak Hill
Chairman Oliver announced the Planning and Zoning Commission approved the
preliminary plat with a vote of 6-1.
Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots
1-21, Block 1, Oak Hill.
City Council August 15, 2023 Page 9
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 32. Final Plat for Lots 1-21, Block 1, Oak Hill
Chairman Oliver announced the Planning and Zoning Commission approved the final plat
for Lots 1-21, Block 1, Oak Hill with a vote of 6-1.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1-21,
Block 1, Oak Hill.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 33. Conditional Use Permit CU23-17 (EVA Esports)
Chairman Oliver announced the Planning and Zoning Commission approved the
conditional use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU23-17 (EVA Esports) and
Ordinance No. 2023-044.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-044
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU23-17 TO ALLOW FOR THE POSSESSION,
STORAGE, RETAIL SALE AND ON AND OFF PREMISE
CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER,
WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH
A RESTAURANT FOR A VIRTUAL GAMING ARENA, FOR
BLOCK 1, LOT 1, GRAYSON/121 ADDITION (2330 WILLIAM
D. TATE AVENUE) IN A DISTRICT ZONED “CC”,
COMMUNITY COMMERCIAL DISTRICT ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
City Council August 15, 2023 Page 10
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 34. Special Use Permit SU23-03 (EVA Esports)
Chairman Oliver announced the Planning and Zoning Commission approved the special
use permit with a vote of 7-0.
Motion was made to approve Special Use Permit SU23-03 (EVA Esports) and Ordinance
No. 2023-045.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-045
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ISSUING SPECIAL USE PERMIT
SU23-03 TO ALLOW FOR EIGHT OR MORE SKILL OR
COIN OPERATED MACHINES IN CONJUNCTION WITH A
VIRTUAL GAMING ARENA FOR BLOCK 1, LOT 1,
GRAYSON 121 ADDITION (2330 WILLIAM D. TATE
AVENUE) IN A DISTRICT ZONED “CC”, COMMUNITY
COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A
SITE PLAN APPROVED PURSUANT TO SECTION 47 OF
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT;
PROVIDING A PENALTY NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Council August 15, 2023 Page 11
Item 35. Conditional Use Permit CU23-18 (Gaylord Texan Temporary Parking Lot)
Chairman Oliver announced the Planning and Zoning Commission approved the
conditional use permit with a vote of 7-0 with the conditions that the parking lot be
approved five years from the date of approval and the applicant return between August
15, 2026 and August 15, 2027 with an update on future plans for the site.
Motion was made to approve Conditional Use Permit CU23-18 (Gaylord Texan
Temporary Parking Lot) and Ordinance No. 2023-046 with the conditions that the parking
lot be approved five years from the date of approval and the applicant return between
August 15, 2026 and August 15, 2027 with an update on future plans for the site.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-046
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU23-18 TO AMEND THE PREVIOUSLY
APPROVED SITE PLAN CU18-12 (ORDINANCE NO. 2018-
42) TO EXPAND THE PLANNED COMMERCIAL CENTER
BY FIVE ACRES TO CONSTRUCT A 700-SPACE LIGHTED
TEMPORARY, GRAVEL PARKING LOT, LOCATED IN THE
WILLIAM P HERRING SURVEY, ABSTRACT 664, TRACT 1
(816 RUTH WALL ROAD) IN A DISTRICT ZONED “PCD”,
PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 36. Conditional Use Permit CU23-19 (Gaylord Texan New Access Driveway)
Chairman Oliver announced the Planning and Zoning Commission approved the
conditional use permit with a vote of 7-0.
City Council August 15, 2023 Page 12
Motion was made to approve Conditional Use Permit CU23-19 (Gaylord Texan New
Access Driveway) and Ordinance No. 2023-047.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-047
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU23-19 TO AMEND THE SITE PLAN APPROVED
BY ORDINANCE NO. 2018-42 TO CONSTRUCT A NEW
CONCRETE ACCESS DRIVEWAY OFF RUTH WALL ROAD
TO THE GAYLORD TEXAN PROPERTY FOR USE BY
GAYLORD OWNED VEHICLES AND CITY OF GRAPEVINE
EMERGENCY SERVICE VEHICLES, FOR OPRYLAND
ADDITION, UN-NUMBERED LOT, (1501 GAYLORD TRAIL)
IN A DISTRICT ZONED “PCD”, PLANNED COMMERCE
DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A
SITE PLAN APPROVED PURSUANT TO SECTION 47 OF
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS CONDITIONAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 37. Conditional Use Permit CU23-20 (Three Barrels Beer Garden (Ferrari’s Italian
Villa and Chop House))
Chairman Oliver announced the Planning and Zoning Commission approved the
conditional use permit with a vote of 7-0 with the condition that a maximum of three new
speakers be allowed for a total of four outdoor speakers.
Motion was made to approve Conditional Use Permit CU23-20 (Three Barrels Beer
Garden (Ferrari’s Italian Villa and Chop House)) and Ordinance No. 2023-048 with the
condition that a maximum of three new speakers be allowed for a total of four outdoor
speakers.
City Council August 15, 2023 Page 13
Motion: Freed
Second: Rogers
Council discussed this item.
Council Member Rogers withdrew her second.
Second: Coy
Ayes: Freed, Coy, O’Dell, Slechta, and Leal
Nays: Tate and Rogers
Approved: 5-2
ORDINANCE NO. 2023-048
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU23-20 TO AMEND THE PREVIOUSLY
APPROVED SITE PLAN CU20-25 (ORDINANCE NO. 2021-
04), FOR A PLANNED COMMERCIAL CENTER WITH THE
POSSESSION, STORAGE, RETAIL SALE AND ON- AND
OFF-PREMISE CONSUMPTION OF ALCOHOLIC
BEVERAGES (BEER, WINE AND MIXED BEVERAGES), TO
ALLOW THE ADDITION OF TWO OUTDOOR PERGOLAS,
ADDITIONAL OUTDOOR SEATING, OUTDOOR
SPEAKERS AND AN 8-FOOT TALL SCREENING FENCE IN
CONJUNCTION WITH A RESTAURANT IN A DISTRICT
ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT
BEING BLOCK 1, LOT 3R, TOWNE CENTER ADDITION NO.
2 (1200 WILLIAM D. TATE AVENUE) ALL IN ACCORDANCE
WITH A SITE PLAN APPROVED PURSUANT TO SECTION
47 OF ORDINANCE NO. 82-73 AND ALL OTHER
CONDITIONS, RESTRICTIONS AND SAFEGUARDS
IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING
MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; PROVIDING A CLAUSE RELATING
TO SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS CONDITIONAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Council continued with the agenda in the published order.
City Council August 15, 2023 Page 14
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. No one requested to remove any items for the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Prior to the vote on the consent agenda, Council Member Rogers requested that staff
review the decibel levels for any ice machines that are purchased relating to item 20. This
item was not removed from the consent agenda.
Item 12. Consider approval of Resolution No. 2023-015 to deny Oncor's application to
amend its Distribution Cost Recovery Factor (DCRF).
City Manager Rumbelow recommended approval of the resolution to deny Oncor’s
application to amend the DCRF. The resolution authorizes the City to join the Steering
Committee of Cities Served by Oncor to evaluate the filling, determine whether the filing
complies with law, and determine further actions.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2023-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS FINDING THAT ONCOR ELECTRIC
DELIVERY COMPANY LLC’S APPLICATION TO AMEND
ITS DISTRIBUTION COST RECOVERY FACTOR AND
UPDATE GENERATION RIDERS TO INCREASE
DISTRIBUTION RATES WITHIN THE CITY SHOULD BE
DENIED; AUTHORIZING PARTICIPATION WITH THE
STEERING COMMITTEE OF CITIES SERVED BY ONCOR;
AUTHORIZING HIRING OF LEGAL COUNSEL; FINDING
THAT THE CITY’S REASONABLE RATE CASE EXPENSES
SHALL BE REIMBURSED BY THE COMPANY; FINDING
THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY
LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE
COMPANY AND LEGAL COUNSEL; AND PROVIDING AN
EFFECTIVE DATE
City Council August 15, 2023 Page 15
Item 13. Consider approval for the replacement of the roof at the Historic Train Depot
from McClung Roofing, Inc.
Convention and Visitors Bureau Director P.W. McCallum recommended approval to
replace the roof at the Train Depot for a total amount not to exceed $94,100.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 14. Consider approval for the renewal of a contract for procurement card services
with JPMorgan Chase Bank, N.A.
Acting Chief Financial Officer Strawn recommended approval of the renewal of a contract
for procurement card services.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 15. Consider approval of the annual contribution to Metroport Meals on Wheels
program.
Acting Chief Financial Officer Strawn recommended approval of the annual contribution
of $22,000 be made to Metroport Meals on Wheels as allocated in the Fiscal Year 2023
operating budget.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 16. Consider approval for the renewal of an annual contract for the purchase of fire
department uniforms with Galls, LLC.
Fire Chief Darrell Brown recommended approval of the annual contract for the purchase
of fire department uniforms on an as-needed basis, for an annual estimated amount of
$55,000.
City Council August 15, 2023 Page 16
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 17. Consider approval of renewal of the contract for health and wellness program
with Virgin Pulse, Inc.
Human Resources Director Rachel Huitt recommended approval of the contract for a
health and wellness program to benefit employees and their spouses enrolled in the City’s
health insurance in an estimated amount of $25,000.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 18. Consider approval of the purchase of a replacement pump for Oak Grove pump
house from Precision Pump Systems.
Parks and Recreation Director Chris Smith recommended approval of the purchase of a
submersible pump for the Oak Grove irrigation pump house for an amount not to exceed
$30,147.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 19. Consider approval for the award of Best Value Bid 49-23 for an annual contract
for janitorial services with Regent Services.
Police Chief Mike Hamlin and Public Works Director Bryan Beck recommended approval
of the award of the annual contract for janitorial services for an annual estimated amount
of $1,086,000 to include City facilities and the Animal Shelter.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
City Council August 15, 2023 Page 17
Nays: None
Approved: 7-0
Item 20. Consider approval for the purchase of food services equipment, small wares,
installation and supplies from Strategic Equipment, LLC.
Public Works Director Beck recommended approval for the purchase of equipment and
supplies for the ice machines at City facilities in an annual amount not to exceed $40,000.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 21. Consider approval for the award of an informal request for quote for a sign
production table from B & C Graphics, LLC.
Public Works Director Beck recommended approval of the award of an informal request
for quote for a sign production table for an amount not to exceed $32,560.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 22. Consider approval of a fuel control software upgrade from E.J. Ward.
Public Works Director Beck recommended approval of the purchase of updated hardware
and data migration of the fuel control system for an amount not to exceed $42,779.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 23. Consider approval for the purchase of a 2023 Chevrolet crew cab from Lake
Country Chevrolet.
Public Works Director Beck recommended approval of a purchase of a 2023 Chevrolet
crew cab to replace an exiting unit for an amount not to exceed $52,100.
City Council August 15, 2023 Page 18
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 24. Consider approval for the purchase of dissolved oxygen sensors and oxidation-
reduction potential sensors from HD Supply Facilities Maintenance.
Public Works Director Beck recommended approval of the purchase of dissolved oxygen
sensors and oxidation-reduction potentional sensors for the Train 3 aeration basin for an
amount not to exceed $29,666.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 25. Consider approval to enter into a license agreement with the U.S. Army Corps
of Engineers for a waterline along Dove Road.
Public Works Director Beck recommended approval of the license agreement for a
waterline along Dove Road with a 25-year term at a cost of $1,160.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 26. Consider an appointment to the Library Board to fill an unexpired vacant position.
City Secretary Tara Brooks recommended approval of the reappointment of Megan Li to
the Library Board for a term to expire in 2025.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
City Council August 15, 2023 Page 19
Item 27. Consider appointments to the Senior Citizens Advisory Board to fill two unexpired
vacant positions.
City Secretary Brooks recommended approval of the reappointment of Lynda Adams and
Carey Miller to the Senior Citizens Advisory Board with terms to expire in 2025.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 28. Consider the minutes of the August 1, 2023 Regular City Council meeting and
August 8, 2023 Special City Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 9:46 p.m.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th
day of September, 2023.
APPROVED:
___________________________
William D. Tate
Mayor
City Council August 15, 2023 Page 20
ATTEST:
___________________________
Tara Brooks
City Secretary
City Council August 15, 2023 Page 21