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Home My WebLink About2023-08-24 Regular MeetingREGULAR MEETING 1. Any person who is not scheduled on the agenda may address the Board of Commissioners under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the Executive Director. A member of the public may address the Board of Commissioners regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chair of the Board or upon the consent of the Board. Citizens will have 3 minutes to address the Board of Commissioners. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through August 21, 2023 D. Update from the Resident Advisory meetings held on July 21 and August 18, 2023 E. Quarterly Investment Report for Quarter 2 2022 3. Consideration of the minutes from the meeting and take any necessary action. Election of Officers and Ex Officio member to the Senior Citizens Advisory Board and take any necessary action. 5. Consideration of Resolution No. 23-04 to authorize the Executive Director to enter into a contract with John Blakeway, CPA. !Z. Consideration of Resolution No. 23-05 to approve the Executive Director to enteT into an agreement with Covar Construction LLC to replace the water distributio system on Texas Street. I 7. Consideration and acceptance of the May and June 2023 monthly financia, statements and take necessary action. T. Report by the Ex Officio member of the Senior Citizens Advisory Board on the July 5, 2022 meeting. In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official boards at Grapevine City Hall, 200 S Main Street and on the City's website on August 21, 2023, by 4:00 p.m. JanO' E `V�erett ExecUtive Director If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Housing Authority at 817- 488-8132 ext 5 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. r_1Te_T4kT9n_1 gfAj id MLIFA I Ll I "M LfgArM [01-114 M Cox@_] V 11 :1 1 . Any person who is not scheduled on the agenda may address the Board of Commissioners under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the Executive Director. A member of the public may address the Board of Commissioners regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chair of the Board or upon the consent of the Board. Citizens will have 3 minutes to address the Board of Commissioners. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through August 21, 2023 D. Update from the Resident Advisory meetings held on July 21 ani August 18, 2023 E. Quarterly Investment Report for Quarter 2 2022 3. Consideration of the minutes from the May 25, 2023, meeting and take any necessary action. 4. Election of Officers and Ex Officio member to the Senior Citizens Advisory Board and take any necessary action. 5. Consideration of Resolution No. 23-04 to authorize the Executive Director to enter into a contract with John Blakeway, CPA. 6. Consideration of Resolution No. 23-05 to approve the Executive Director to enter into an agreement with Covar Construction LLC to replace the water distribution system on Texas Street. 7. Consideration and acceptance of the May and June 2023 monthly financial statements and take necessary action. 8. Report by the Ex Officio member of the Senior Citizens Advisory Board on the July 5, 2022 meeting. In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official boards at Grapevine City Hall, 200 S Main Street and on the City's website on August 21, 2023, by 4:00 p.m. Jane Everett Executive Director rpon-WROTTF1. - a - 6 P&W3R* -- IV - - - I . -V-M1- arrangements at the meeting, please contact the Grapevine Housing Authority at 817- 488-8132 ext 5 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. . I11106111111111,111 LIM mmal ugust 2023, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following members present to wit: Linda Troeger Chair Teri Rhodes -Cantu Commissioner Bonnie McHugh Vice Chair/ Finance Bruce Woodward Commissioner Ron Moxom Resident Commissioner REGULAR MEETING I City Council Liaison 0 1 1- :0, 9 -111 I Ml reFUl fr•Off waiting list and must be returned by August 21, 2023. As of the meeting, the rate of letters returned w HUD prior to September 30, 2023. 14YIet. - "Ea Mn 17rm President. The Executive Director thanked the outgoing President Grace Fiero. The residents played BINGO and had make your own tacos and tres leches cake for dessert. Carol Miller welcomed the residents at the August 18 th meeting. The speaker was David Tidmore frem Republic Services and there was a good discussion about what is recyclable and how to recycle at GHA. Residents are disposing trash in the recycle receptacles. The residents played BINGO and had pork sliders, cole slaw and tuxedo cake for dessert. MEMEEMEMUM e ExecTuve irectortresenteo 2023. NEW BUSINESS Item #0-Consideration ofthe minutes from the Au:ust 24 2Q23.meeting and take any necessary action. The Board was provided the minutes from the August 24.2U23.meeting for approval. Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to accept the amended August 24, 2023, minutes. Ayes: Tm'eyer.Rhodem'Cantu.McHugh, Woodward and K0uxom Nays: None Motion passed: 5-0 Chair Linda Troeger Vice Chair Bonnie McHugh Financial Officer Bruce Woodward Ex Officio Member of the Senior Advisory Board Teri Rhodes-Carytr Ayes: Tnoeger, Rhodea-Cantu.McHugh, Woodward and Muxum Nays: None Motion passed: 5-0 Item # 5 - Consideration of Resolution No. 23-04 to authorize the Executive Director to enter into am»ntract with John A. Blakeway,._CPA.. The Executive Director presented the Board with the contract and scope of work for the audit of the December 31, 2O22.financial statements. Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to approve Resolution No. 23-04 to approve the Executive Director to enter into a contract with John A. Blakeway, CPA for the annual audit services for December 3i.2022. Ayes: Troeger, Rhodeu-Can1u, McHugh, Woodward and K8ouum Nays: None Motion passed: 5-0 Item #6 - Consideration of Resolution No. 23-05 to approve the Executive Director to enter into an aqreement with Covar Construction LLC to replace the water distribution systern on Texas Street. companies that responded to the request for bid. the Executive Director to enter into a contract with the lowest bidder Covar Construction LLC in the amount of $150,000 to replace the water distribution system on West Texas Street. Ayes: Troeger, Rhodes -Cantu, McHugh, Woodward and Moxom Nays: None Motion passed: 5-0 for their review. financial statewffiits. Ayes: Troeger, Rhodes -Cantu, McHugh, Woodward and Moxom Nays: None Motion passed: 5-0 11is 11 111111111 ii iiiiiiiii,lilll!l!ll III 1111111r, TUNW! Is is 1115�i! P MM11111111 Iiii I M III •mmu"Takyj Ayes: Troeger, Rhodes -Cantu, McHugh, Woodward and Moxom Nays: None Motion passed: 5-0 Lmm��t f� P ATTEST Jane Evoett Executive Director Bonnie McHugh, Vice Chair