HomeMy WebLinkAboutItem 20 - Adopt-An-Area Agreements MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUO RUMBELOW, CITY MANAGER L
MEETING DATE: MARCH 15, 2016
SUBJECT: CONSIDER APPROVAL OF FOUR ADOPT-AN-AREA
AGREEMENTS
RECOMMENDATION:
The Parks & Recreation Advisory Board and staff recommend the Council approve Adopt-
An-Area agreements with the following groups. Copies of the agreements are attached
for review.
■ Renewal:
- Georjean Sheriff for Lakeview Park
- Dave Buhr, CFP for Hall Johnson Road to State Highway 121 to Parr
Road
- Grapevine Elks Lodge for Bushong Road from Dooley Street to Ruth Wall
Road
■ New:
- Cub Scout Pack 817 for Hall Johnson Road between State Highway
121 and Hughes Road
FUNDING SOURCE:
Adopt-An-Area signage will be placed at one end of the road for the new agreement. The
total cost of the signage for this is approximately $150 and will come from the Grounds
Maintenance Account 100-42205-312-3.
BACKGROUND:
The proposed agreements are for a period of two years and require the applicant to pick
up litter a minimum of six times per year. The Parks and Recreation Advisory Board
approved the agreements at the November 19, 2015, January 21, 2016, and February 18,
2016 meetings. The Board and staff recommends approval of the agreements.
KM
t :
EP
�s
- E x-.A S w
E � P 'VIN BEAUTIFUL
AP L.I A"TI 1�1¢ ADOPT-AN-AREA CDC -2015
(Name of Organization) (Date of Application)
(Mailing Address) ('EinaiI A ess)
(City,Zip Code)
(President, Chairperson or Authorized Representative)
`? 1 - / /
s.Gearjean Sherriff (Day Phone No.)
705 nakwood Dr
rapevine,TX 76051-4506
(Evening Phone No.)
(City,Zip Code)
Approximate number of people participating in each cleanup
Area that you are interested in adopting:
r
Name of Group Authorized Sign for Group
(As it will appear on the signs)
If you have any questions regarding this form, please call (817)410-3490.
ADOPT-AN-AREA PROGRAM
ADOPTION AGREEMENT TERMS& CONDITIONS FOR RENEWALS
The City of Grapevine, Texas, hereinafter called the "City," and WyAllereinafter called
the"Group,"recognize the need and the desirability of clean,well maintained parks,trails,roads,shorelines,etc.,
and are entering this Agreement to permit the Group to contribute toward the effort of maintaining clean and well
maintained areas owned or leased by the City of Grapevine.
By signature above,the Group,both jointly and severally,acknowledges the hazardous nature of the work
and agree,both jointly and severally, to the following terms and conditions:
• Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such
terms and conditions as may be required by the Director of Parks and Recreation for special conditions on
a particular adopted area.
When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or
more adults.
Groups shall be required to adopt the site for a minimum period of two (2) years with the option of two
(2), two-year renewals. The group will pick up litter and/or improve the adopted site, for a minimum of
six times per year.
Each new request will be reviewed by the Parks & Recreation Advisory Board and submitted to the City
Council for review and approval.
Renewals will be reviewed by the Parks &Recreation Advisory Board for approval only.
The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or
enterprise.
The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
Supplies and materials will be provided by the City. Upon contract approval, arrangements will be made
for obtaining supplies.
Each Group is required to document volunteer service each time the Group picks up litter and/or improves
the adopted site on the 'Adopt-an-Area Report Form' provided by the City.
Individuals shall wear City-supplied and approved safety vests during any work performed on medians
and roads.
Each Group shall be responsible for prohibiting participants from either possessing or consuming
alcoholic beverages while on the adopted section.
Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water while
participating in litter pickup or improvements on the adopted section.
If the group does not pick up litter and/or improve the adopted site, at least six (6) times per year,
the contract will not be renewed. The 'Adopt-An-Area Report Fonn' supplied by the City must
accompany all renewal requests.
The Group shall release,relieve,hold harmless and indemnify the City, its agents, servants
and employees for any and all actions,claims,injuries,lawsuits arising out of or in any way
connected to the activities connected with the Adopt-An-Area program.
The City agrees to accomplish the following:
0 Work with the Group to determine the specific park, road, shoreline, and/or trail to be
adopted.
a Erect a sign at the adopted area with the Group's name or acronym displayed.
0 Provide safety vests,trash bags,gloves,and grabbers for 2 volunteers.If additional supplies
are needed for a group event, arrangements can be made,
® Remove the filled trash bags or other debris after maintenance is performed.If the Group has
a large pickup or bulk items, the City will remove the debris once contacted.
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency,the City may terminate the adoption agreement and remove the signs. This agreement
may be modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and,that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
V-- P"W VbAx j�s
(Location of Adopted Area)
OFFICE USE ONLY
Group accepts the responsibility of maintaining this area and promoting a well maintained area in the
city for a period beginning:
120 and ending 20_.
City Manager
City of Grapevine
Initially Approved by Parks& Recreation Advisory Board
Initially Approved by City Council
Last Renewed by Parks & Recreation Advisory Board
..I _.
'ENE,
T r x 4 s R'
KEEP GRAPEVINE BEAUTIFUL
APPLICATION FOR ADOPT-AN-AREA PROGRAM
(Nana of Organization) (Date of Application)
z
(M iling Address) (Email Address)
� 1 7
(City,Zip Code)
(President, Chairperson or Authorized Representative)
16k7c-aLA�\-Y-- 9/ 7-
(N o ontact Person) (Day Phone No.)
(Mailing Address) (Evening Phone No.)
(City, Zip Code)
Approximate number of people participating in each cleanup
Area that you are interested in adopting:
Ncirne of Group A orized Signature for Group
(As it will appear on the signs)
Please Scan&Email to sn-i N q r �< inct -as.g
Or Mail to: Keep Grapevine Beautiful, Inc.
Attn: Adopt-an-Area
PO Box 95104
Grapevine,TX 76099-9704
lf'you have any questions regarding this,form,please call(817)410-3122.
ADOPT-AN-AREA PROGRAM
ADOPTION AGREEMENT TERMS& CONDITIONS
The City of Grapevine, Texas, hereinafter called the "City," and
hereinafter called the "Group," recognize the need and the desirability of clean,
parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to
contribute toward the effort of maintaining clean and well maintained areas owned or leased by the
City of Grapevine.
By signature above,the Group,both jointly and severally,acknowledges the hazardous nature
of the work and agree, both jointly and severally, to the following terms and conditions:
0 Participants in the Group agree to obey and abide by all laws and regulations relating to
safety and such terms and conditions as may be required by the Director of Parks and
Recreation for special conditions on a particular adopted area.
0 When participants are 15 years of age or younger, the Group shall furnish adequate
supervision by one or more adults.
0 Groups shall be required to adopt the site for a minimum period of two (2)years with the
option of two (2), two-year renewals. The group will pick up litter and/or improve the
adopted site, for a minimum of six times per year.
® Each new request will be reviewed by the Parks& Recreation Advisory Board and
submitted to the City Council for review and approval.
0 Renewals will be reviewed by the Parks & Recreation Advisory Board for approval only.
0 The Group shall not subcontract or assign its duties or responsibilities to any other group,
organization or enterprise.
® The Group shall appoint or select a chairperson to serve as spokesperson for the Group,
a Supplies and materials will be provided by the City. Upon contract approval,arrangements
will be made for obtaining supplies.
® Each Group is required to document volunteer service each time the Group picks up litter
and/or improves the adopted site on the 'Adopt-an-Area Report Form'provided by the City.
Individuals shall wear City-supplied and approved safety vests during any work performed
on medians and roads.
Each Group shall be responsible for prohibiting participants from either possessing or
consuming alcoholic beverages while on the adopted section.
Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water
while participating in litter pickup or improvements on the adopted section,
If the group does not pick up litter and/or improve the adopted site,at least six(6)
times per year, the contract will not be renewed. The 'Adopt-An-Area Report Form'
supplied by the City must accompany all renewal requests.
The Group shall release,relieve,hold harmless and indemnify the City, its agents, servants
and employees for any and all actions,claims.injuries,lawsuits arising out of or in any way
connected to the activities connected with the Adopt-An-Area program.
The City agrees to accomplish the following:
0 Work with the Group to determine the specific park, road, shoreline, and/or trail to be
adopted.
a Erect a sign at the adopted area with the Groups name or acronym displayed.
a Provide safety vests,trash bags,gloves,and grabbers for volunteers.If additional supplies are
needed for a group event, arrangements can be made.
0 Remove the filled trash bags or other debris after maintenance is performed.If the Group has
a large pickup or bulk items, the City will remove the debris once contacted.
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency,the City may terminate the adoption agreement and remove the signs. This agreement
may be modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and, that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
U (Location of Adopted Area)
Group accepts the responsibility of maintaining this area and promoting a well maintained area in the
city for a period beginning:
20 and ending - 20
Group Name City Manager
City of Grapevine, Texas
Date Approved by Parks& Recreation Advisory Board
Date Approved by City Council
4RA ivz
t A 9'�
KEEP GRAPEVINE BEAUTIFUL
APPLICATION FOR ADOPT-AN-AREA PROGRAM
GkOwm'w' E(-KN
(Name of Organization)
(Date of
(Mailing Address) (Email Address)
Af 1,1_3
(City, Zip Code)
(President, Chairperson or Authorized Representative)
(Name of Contact Person) (Day Mine No
(Mailing Address)
(EvenlDg Phone,No.)
L_
(city, zlp_C_Ode)
Approximate number of people participating in each cleanup _,4, LA))(_
Area that you are interested in adopting.-
R,
Name of Group Authorize Sig ature for_ mup
(As it will appear on the signs)
T)
Please scan&E"In"lil to:KC;Ji�LILI_�t I_E512-c"I I_11CLONALWY
Or Mail to: Keep Orapcvine Bea-utifid,Inc.
Attar Adopt-an-Area
110 Box 95104
Cmipcvine,TX 76099-97r04
Y'Voll hmv any,questions regarding this.1bi-in,please call(817)4](1-3490.
ADOPT-AN-AREA PROGRAM
ADOPTION AGREEMENT TERMS & CONDITIONS
The City of Grapevine, Texas, hereinafter called the "City," and
hereinafter called the "Group," recognize the need and the desirability of clean, well maintained
parks, trails, roads, shorelines, etc,, and are entering this Agreement to permit the Group to
contribute toward the effort of maintaining clean and well maintained areas owned or]eased by the
City of Grapevine,
By signature above,the Group,both jointly and severally,acknowledges the hazardous nature
of the work and agree, both jointly and severally, to the following terms and conditions:
Participants in the Group agree to obey and abide by all laws and regulations relating to
safety and such terms and conditions as may be required by the Director of Parks and
Recreation for special conditions on a particular adopted area.
When participants are 15 years of age or younger, the Group shall furnish adequate
supervision by one or more adults.
Groups shall be required to adopt the site for a minimum period of two (2) years with the
option of two (2), two-year renewals. The group will pick up finer and/or improve the
adopted site, for a minimum of six times per year.
Each new request will be reviewed by the Parks&Recreation Advisory Board and
submitted to the City Council for review and approval.
Renewals will be reviewed by the Parks&Recreation Advisory Board for approval only,
The Group shall not subcontract or assign its duties or responsibilities to any other group,
organization or enterprise.
The Group shall appoint or select a chairperson to serve as spokesperson for the Group.
Supplies and materials Ail] be provided by the City. Upon contract approval, arrangements
will be made for obtaining supplies,
Each Group is required to document volunteer service each time the Group picks up litter
and/or improves the adopted site on the'Adopt-an-Area Report Form'provided by the City.
Individuals shall X�'car City-supplied and approved safety vests during and work performed
on medians and roads,
Each Group shall be responsible for Prohibiting participants from either possessing or
consuming alcoholic beverages while on the adopted section.
Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water
while participating in fitter pickup or improvements on the adopted section,
If the group does not Pick UP litter and/or improve the adopted site, at least six(6)
times Per Year,the contract will not be renewed.The 'Adopt-An-Area Report Form'
supplied by the City must accompany all renewal requests.
The Group shall release,relieve,hold harmless and indemnify the City,its agents,servants
and emplove for an al
es _p
connected to the act'v, a4+Sffig-Out-af-Ori-rViy-way----
i ifies connected with the Adopt-An-Area program,
The City agrees to accomplish the following:
Work with the Group to determine the specific park, road, shoreline, and/or trail to be
adopted.
Erect a sign at the adopted area with the Group's name or acronym displayed.
Provide safety vests,trash bags,gloves,and grabbers for volunteers.If additional supplies are
needed for a group event, arrangements can be made.
Remove the filled trash bags or other debris after maintenance is performed.Ifthe Group has
a large pickup or bulk items, the City will remove the debris once contacted
If in the sole judgment of the City, it is found that the adopting Group is not meeting the
terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an
emergency,the City may terminate the adoption agreement and remove the signs. This agreement
maybe modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no event, shall the City have the
right to control the Group in performing the actual maintenance of the area adopted by the Group,
and, that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for:
(Location of Adapted Area}
Groupaccepts the responsibility of maintaining this area and promoting awell maintained area in the
city for a period beginning:
20— and ending 120 .
Group Name City Manager
City of Grapevine,Texas
Date Approved by Parks& Recreation Advisory Board
Date Approved by City Council
RENEWAL APPLICATION FOR ADOPT-AN-AREA PROGRAM
U 4.4 b S Ll Lt�&�C�,�_ J�
ofOrganization) (Date A tion for )
-- r--�r Z i-
(Mallings 'i s)
(City,Zi&Code)
a�
iChairperson or tau o ' tabus
6
of Contact Person) ay Phone No.)
(Mailing Address) (Evening Phone Igo.)
{City,Zip Coda
Approximate number of people participating o cleanup
Am adopted for .
6
Grouponz Signature for Group
Please Sew&Emuto:C �v
Or Mail to: Kwp Grapevine BmdK im.
AtUL t
POBox95104
Ckapvvinc,TX 76099-9704
If OU haw anY quadow regarftgthisfirm.plewe call( 17) 10-5 . -
ADOP`r-AN-AREA PROGRAM
ADOPTION AGREEMENT TERMSS
The City of Grapevine, Texas, hereinafter called the "City," and ' s
hereinafter called the"Group," recognize the need and the desirability of clean,well maintained
p ., and am entering this Agreement to t the Group to
contribute toward the effort of maintaining clew d well maintained areas owned or leased by the
City of Grapevine.
y signature above,the Group,bothjointlyand severally,acknowledges the huardous
of the work d agree,both jointly and severally,to the following terms and conditions:
Participants e Group agree to obey and abide by all laws and regulations relating to
safiDty and h term and conditions may be required by the Director of Parks W
Recreation for special itio on a particular opt .
• When participants 15 years of age or younger, e Group shall finiiish adequate
supervision by one or more adults.
• Groups shall be required to adopt the site fors minimum period of two(2)years with the
option of two ( ), two-year e group will pack up laand/or improve the
adoptedsite,for s minimum of six times per year.
• h new request will be reviewed by the Parks&Recreation Advisory Board and
submittedto the City Council for review and approval.
gi Renewals will be reviewed by the Parks&Recreation Advisory Boardfor approval only.
• e Group shall not subcontract or assign its duties or respomibilities to any other group,
organization or enterprise.
• e Group shall appoint or select s chairperson to serve as spokesperson for the
• Supplies sls will be provided by the City.Upon contract approval, is
will be made for obtaining supplies.
® Each Group is required to document volunteer service each time the Group picks up litter
and/or improves e adopted site on the'Adopt-an-Area Report Formprovided by the City.
• Individuals wear City-supplied d approved safety vests during any work performed
on medians and roads.
• Each Group shall be responsible for prohibiting participants s ° or
consuming alcoholic beverages while on the adopted section.
• b Group shall be responsible for maintaining m first-aid 't and adequate dfinking water
while `cips " fitter pickup or improvements on the adopted section.
" If the group doesnot pick up litter and/or improve the adopted site,at lead s (
times per year,the contract will not be renewed.TheAdopt-An-Area Report Form'
supplied by the City must accompany all renewal requests.
Ile Group dWI release,relieve,hold harmless and indemnify the City,its agents,servarrts
and employees for any and all actions,claims,injuries,lawsuits arising out of or in any way
connected to the activities connected with the Adopt-An-Area program.
The City agrees to accomplish the following:
* Work with the Group to determine the specific park, road, shoreline, and/or tail to be
adopted.
* Erect a sip at the adopted area with the Group's name or acronym displayed.
* Provide safbty vests,trash bags,gloves,and grabbers forvolunteers.Ifadditional supplies are
needed for a group cvent,arrangements can be made.
* Remove the filled trash bags or other debris after maintenance is perfbrmed.Ifthe Group has
a large pickup orb items,the City will remove the debris once contacted.
If in the sole judgment of the City,it is found that the adopting Group is not meeting the
terms and conditions of this a ys'notice or a shorter period in the event of an
emergency,the City may terminate the adoption agreement and remove the signs. This agreement
maybe modified in scope or altered in any other manner at the sole discretion of the City. The City
reserves the right to modify or cancel the program at any time, and for any reason at its sole
discretion.
The City and the Group both recognize and agree that in no evcnt,shall the City have the
right to control the Group in performing the actual maintenance of the am adopted by the Group,
and,that the Group shall act as an independent contractor.
The City recognizes the Group as the adopting organization for.
I I A
�ftv*l I", I
Va U
ILocation of Adopted Ari4
Group accepts the responsibility ofmaintaining this area andpromoting a well maintained area in the
city fors renewal period beginning:
20 and ending -20
Parks&Recreation Director
Group Name City of Grapevine,Texas
Date Approved for Renewal by Parks&Recreation Advisory Board
Date of Original Two(2)-Year Contract