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The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st
day of March, 2016 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present to -wit:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:15 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
C. Personnel relative to City Manager's annual evaluation pursuant to Section
551.074, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:17 p.m. The closed session ended at 7:28 p.m.
Mayor Tate recused himself from a portion of the discussion on item 1A and filed a Conflict
of Interest Affidavit with the City Secretary. Mayor Pro Tern Freed presided over that
portion of the Executive Session. Mayor Tate joined the Executive Session at 6:35 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Pro Tern Freed asked
if there was any action necessary relative to the closed session.
Under Section 551.072, City Manager Bruno Rumbelow requested Council move to
approve the sale of approximately seven acres to Seefried Industrial Properties for
$1,000,000 with a 45 day inspection period and authorize the City Manager, at the
recommendation of the City Attorney, to execute the purchase and sale agreement along
with all associated documents.
Motion was made to approve the sale of property to Seefried Industrial Properties as
recommended.
Motion:
Coy
Second:
Lease
Ayes:
Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays:
None
Abstains:
Tate
Approved:
6-0-1
City Manager Rumbelow stated there was no action necessary relative to conference with
City Manager and Staff under Sections 551.074 and 551.087, Texas Government Code.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Call to Order
Prior to calling the meeting to order, Mayor Tate acknowledged the death of City of Euless
Police Offer David Hofer who was killed responding to a call earlier in the day.
Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers.
Item 2. Invocation
Mayor Pro Tern Freed delivered the Invocation.
Item 3. Pledge of Allegiance
Boy Scout Troop 555 posted the colors and led the Pledge of Allegiance.
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03/01/16
Item 4. Citizen Comments
Joe Wright, spoke about the Grapevine Cemetery,
Ray Harris, 2975 Peninsula Drive and Jeff Barnhart, 2701 Cliffwood, spoke regarding a
proposed 5K race to benefit the Grapevine Parks and Recreation Department.
Carl Young, 4113 Meadow Drive, spoke in opposition to the proposed Grapevine-
Colleyville Independent School District bond election items.
Item 5. City Secretar}Lo present City Secretary's Office departmental update.
City Secretary Tara Brooks gave an update on City Secretary's Office achievements in
Vital Statistics, City Council support, and Records Management. Ms. Brooks described
the Laserfiche implementation plan for Fiscal Year 2016.
Item 6. Consider a resolution authorizing the First Amendment to the Ground and Tower
Lease Agreement with T -Mobile West LLC for the purpose of installing operating and
maintaining a communications facility on the Dove Water Tower, 1702 Sagebrush Trail
Public Works Director Stan Laster presented this item to Council. The main points of the
amendment include establishing a 30 day time period for cell provider to relocate from
temporary poles to the water tower; establishing the base annual rate of $28,000 for Fiscal
Year 2016 with an annual 3% increase over the life of the lease; authorizing the
installation of additional equipment; increasing the annual rental rate, each year, equal to
103% of previous year rent; and permitting the Lessee to add, modify and/or replace
equipment.
Motion was made to approve the First Amendment to the Ground and Tower Lease
Agreement with T -Mobile West, LLC as presented.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
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Item 7. Consider a resolution canceling the May 7, 2016 General Election due to each
candidate being unopposed, declaring the candidates for City Council Place 3 and Place
4 as elected, and take any necessary action.
City Secretary Brooks presented this item to Council. On February 2, 2016 City Council
called a General Election to be held on May 7, 2016. During the filing period, Mike Lease
applied for Place 3 and Darlene Freed applied for Place 4. No other candidates filed for
a place on the ballot. In accordance with the Texas Election Code, Section 10.22, City
Council may cancel the election if there are no opposed races on the ballot.
Motion was made to approve the resolution canceling the General Election and declaring
Mike Lease elected to Place 3 and Darlene Freed elected to Place 4.
Motion: Spencer
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
h, I WA rd RA '•• I I V
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 8. Consider renewal of an annual contract for VMware support services with SNI
Government Solutions_ Inc. through the State of Texas Department of Information
Resources (DIR) Cooperative Contracts Program.
City Manager Rumbelow recommended approval of the annual contract for VMware
support services for all virtual servers and virtual desktops in an amount not to exceed
$36,999.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
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03/01/16
Nays: None
Approved: 7-0
Item 9. Consider a resolution authorizing the purchase of Laserfiche software and
support services from MCCi LLC through a contract established by the State of Texas
Department of Information Resources (DIR) Information and Communications
Technologies (ICT) Cooperative Contracts Program
City Manager Rumbelow recommended approval of the purchase of Laserfiche software
and support services in an amount not to exceed $76,707.84 for licenses and integration
software for Fiscal Services, Information Technology, and Development Services, and
purchase of the Laserfiche Public Portal.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 10. Consider a contract for work order management software and support with
Carte rag ph Systems, Inc.
Public Works Director Laster recommended approval of a contract for work order
management software in a total amount of $100,849.80.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 11. Consider approval of right-of-way acquisition and construction of the Nolen Drive
connection between the Cities of Grapevine and Southlake and an ordinance
appropriating funds from the Undesignated Appropriation 06 Fund 178 to the Fiscal Year
2016 Capital Improvement Plan.
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Public Works Director Laster recommended approval of the right-of-way acquisition in the
amount of $29,300, construction of the Nolen Drive connect, and an ordinance
appropriating $50,000 to the Fiscal Year 2016 Capital Improvement Plan fund.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
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Item 12. Consider the minutes of the February 16, 2016 Regular city Council meeting.
City Secretary Brooks recommended approval of the minutes.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Spencer
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
QXREENEWE
Motion was made to adjourn the meeting at 8:06 p.m.
Motion: Freed
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
A
Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th
day of March, 2016.
Doing
Tara Brooks
City Secretary
ig
William D. Tate
Mayor