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HomeMy WebLinkAbout2016-03-15 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL and TUESDAY, MARCH 15,20 16 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Joint Regular Meeting - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter 3. Zoning Application Z16-02, Conditional Use Permit CU16-03, and Planned Development Overlay D16- (Perry's Steakhouse and Grille) — City Council and Planning and Zoning Commission to conduct a public hearing relative to applications submitted by John T Evans Company requesting to rezone 3.8215 acres from "R-20" Single Family District to "CC" Community Commercial District; a conditional use permit to allow the possession, storage, retail sale and on- MARCH 15, 2016 PAGE 2 premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside dining, outdoor speakers, a 40 -foot pole sign, and additional signage in conjunction with a restaurant; and a planned development overlay to deviate, but not be limited to, the landscape buffer on the north side of the property. The subject property is located at 2400 West State Highway 114. 4. Conditional Use Permit CU16-01 (Main Street Bread Baking Company) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Fabien Goury requesting a conditional use permit to amend the previously approved site plan CU01-62 (Ordinance No. 2001-89) to allow the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant, specifically to modify the floor plan of the existing restaurant. The subject property is located at 318 South Main Street and is zoned "CBD" Central Business District. 5. Historical Landmark District HL15-10 (Higgins-McGrue House) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Truwest Realty, Inc. requesting designation as a Historic Landmark Subdistrict. The subject property is located at 421 Washington Street and is zoned "R-5.0" Zero -Lot -Line Residential. 6. Final Plat of Lots 1-4, Block A and Lots 1-4, Block B, Kelley Addition — City Council and Planning and Zoning Commission to conduct a Public Hearing relative to the application submitted by Patrick Gray, VPG Investments, requesting to replat Lot 2, Block 1, Kelley Addition. The subject property is located north of Cory Street along Wildwood Lane and is zoned "R-7.5" Single Family Residential. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 7. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. 8. Mayor Tate to present a proclamation recognizing Severe Weather Awareness Week. MARCH 15, 2016 PAGE 3 9. Pattillo, Brown and Hill, LLC, the City's auditing firm, to present to the City Council filing the annual audit report in compliance with the City Charter, Article 3, Section 3.14. 10. Chief Financial Officer to present monthly financial update. NEW BUSINESS 11. Consider a contract with Brown Reynolds Watford Architects for a needs assessment of Fire Station 1 and Fire Station 4 and take any necessary action. 12. Consider approval of a temporary 5K race route starting and ending at The REC of Grapevine and take any necessary action. 13. Consider a resolution authorizing the purchase of a precast restroom for Lakeview Park from CXT Precast Products, Inc. through an Agreement for Cooperative Purchasing with the National Joint Powers Alliance (NJPA) and consider an ordinance appropriating funds to the Grant Fund and take any necessary action. 14. Consider a resolution authorizing the purchase of four precast concrete buildings from Public Restroom Company for The Vineyards Campground and Cabins and Meadowmere Park through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard) and consider an ordinance appropriating funds to the Grant Fund and take any necessary action. 15. Consider the purchase of a modular building from Athens Park Homes for a gatehouse at the Vineyards Campground and Cabins and consider an ordinance appropriating funds to the Grant Fund and take any necessary action. 16. Consider a resolution authorizing the purchase of a greenhouse for the Botanical Gardens at Heritage Park from InSite Amenities through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Quality of Life Fund and take any necessary action. Wel 9 M 9 9 1 Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 17. Consider a professional services contract for safety consulting with Commercial Risk Services. Chief Financial Officer recommends approval, MARCH 15, 2016 PAGE 4 18. Consider renewal of an annual contract with Bound Tree Medical, LLC for emergency medical supplies through an Interlocal Cooperative Agreement with the City of Cedar Hill, Texas. Fire Chief recommends approval. 19. Consider the award of an informal request for quote to purchase fertilizer for the Grapevine Golf Course from Harrell's, LLC. Golf Director recommends approval. 20. Consider adopt -an -area agreements with Georjean Sheriff for Lakeview Park, Dave Buhr for Hall Johnson Road to State Highway 121 to Parr Park, Grapevine Elks Lodge for Bushong Road from Dooley Street to Ruth Wall Street, and Cub Scout Pack 817 for Hall Johnson Road between State Highway 121 and Hughes Road. Parks and Recreation Director recommends approval. 21. Consider renewal of an annual contract for swimming pool sanitation chemicals from DCC, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks and Recreation Director recommends approval. 22. Consider a resolution for the purchase of Ford vehicles from Chastang Ford through an Interlocal Agreement for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC) and through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 23. Consider an Interlocal Agreement with the City of Coppell to update an existing agreement approved in 1995 regarding a tract in Coppell that is approximately nine acres, adding provisions for Water and Wastewater service and clarifying Police and Fire response parameters for the area. Public Works Director recommends approval. 24. Consider renewal of an annual contract with HD Supply Waterworks for water meters and registers. Public Works Director recommends approval. 25. Consider renewal of an annual contract with Manning Concrete Sawing for concrete curb, gutter and flatwork services. Public Works Director recommends approval. 26. Consider renewal of an annual contract with DFW Materials for hauling of debris and aggregates. Public Works Director recommends approval. 27. Consider a resolution authorizing the purchase and installation of fan powered electric heating VAV (Variable Air Volume) boxes from Entech Sales and Service through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 28. Consider a resolution authorizing the purchase of HVAC preventive maintenance services, with renewals, from The Brandt Companies, LLC through an established MARCH 15, 2016 PAGE 5 Cooperative Agreement with the State of Texas CO-OP Purchasing Program. Public Works Director recommends approval. 29. Consider renewal of an annual contract for a preventative roof maintenance program with Tremco/Weatherproofing Technologies, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Public Works Director recommends approval. 30. Consider the minutes of the March 1, 2016 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. I 31. Zoning Application Z16-02 (Perry's Steakhouse and Grille) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 32. Conditional Use Permit CU16-03 (Perry's Steakhouse and Grille) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 33. Planned Development Overlay PD16-02 (Perry's Steakhouse and Grille) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 34. Final Plat of Lot 1, Block 1, Grapevine Plaza No. 2 — Consider the recommendation of the Planning and Zoning Commission regarding an application submitted by John T. Evans Company for property at 2400 West State Highway 114, and take any necessary action. 35. Conditional Use Permit CU16-01 (Main Street Bread Baking Company) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 36. Historic Landmark District HLIS-10 (Higgins-McGrue House) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 37. Final Plat of Lots 1-4, Block A and Lots 1-4, Block B, Kelley Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. MARCH 15, 2016 PAGE 6 38. Preliminary Plat of Lots 1 and 2, Block 1, Kimball Glen — Consider the recommendation of the Planning and Zoning Commission regarding an application submitted by Jeff Avery, Avery Custom Homes, for property at 2316 North Kimball Road and zoned "R-7.5" Single Family Residential, and take any necessary action. In accordance with I hereby certify that Grapevine City Hall, by 5:00 p.m. the Open Meetings Law, Texas Government Code, Chapter 551, the above agenda was posted on the official bulletin boards at 200 South Main Street and on the City's website on Mach 11, 2016 Tara Brooks, City Secretary GRAPF I U1 rn I X If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, MARCH 15,2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051" 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Public Hearings - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room 1 I• � q lliiipq 9=31=41F • Planning & Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter 3. Zoning Application Z16-02, Conditional Use Permit CU16-03, and Planned Development Overlay P16-02 (Perry's Steakhouse and Grille) — City Council and Planning and Zoning Commission to conduct a public hearing relative to applications submitted by John T Evans Company requesting to rezone 3.8215 acres from "R-20" Single Family District to "CC" Community Commercial District; a conditional use permit to allow the possession, storage, retail sale and on - premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside dining, outdoor speakers, a 40 -foot pole sign and additional signage in conjunction with a restaurant; and a planned development overlay to deviate, but not be limited to, the landscape buffer on the north side of the property. The subject property is located at 2400 West State Highway 114. 4. Conditional Use Permit CU16-01 (Main Street Bread Baking Company) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Fabien Goury requesting a conditional use permit to amend the previously approved site plan CU01-62 (Ordinance No. 2001-89) to allow the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant, specifically to modify the floor plan of the existing restaurant. The subject property is located at 318 South Main Street and is zoned "CBD" Central Business District. 5. Historical Landmark District HL15-10 (Higgins-McGrue House) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Truwest Realty, Inc. requesting designation as a Historic Landmark Subdistrict. The subject property is located at 421 Washington Street and is zoned "R-5.0" Zero -Lot -Line Residential. 6. Final Plat of Lots 1-4, Block A and Lots 1-4, Block B, Kelley Addition — City Council and Planning and Zoning Commission to conduct a Public Hearing relative to the application submitted by Patrick Gray, VPG Investments, requesting to replat Lot 2, Block 1, Kelley Addition. The subject property is located north of Cory Street along Wildwood Lane and is zoned "R-7.5" Single Family Residential. END OF JOINT PUBLIC HEARINGS Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (immediately following Joint Public Hearings) - Planning and Zoning Commission Conference Room NEW BUSINESS 7. Zoning Application Z16-02 (Perry's Steakhouse and Grille) — Consider the application and make a recommendation to the City Council. 8. Conditional Use Permit CU16-03 (Perry's Steakhouse and Grille) — Consider the application and make a recommendation to the City Council. 9. Planned Development Overlay PD16-02 (Perry's Steakhouse and Grille) — Consider the application and make a recommendation to the City Council. 10. Final Plat of Lot 1, Block 1, Grapevine Plaza No. 2 — Consider the application submitted by John T. Evans Company for property at 2400 West State Highway 114 and make a recommendation to the City Council. 11. Conditional Use Permit CU16-01 (Main Street Bread Baking Company) — Consider the application and make a recommendation to the City Council. 12. Historic Landmark District HL15-10 (Higgins-McGrue House) — Consider the application and make a recommendation to the City Council. 13. Final Plat of Lots 1-4, Block A and Lots 1-4, Block B, Kelley Addition — Consider the application and make a recommendation to the City Council. 14. Preliminary Plat of Lots 1 and 2, Block 1, Kimball Glen — Consider the application submitted by Jeff Avery, Avery Custom Homes, for property at 2316 North Kimball Road and zoned "R-7.5" Single Family Residential and make a recommendation to the City Council. 15. Consider the minutes of the February 16, 2016 Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. D3911101110W If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on March 11, 2016 by 5:00 p.m. --RAP Tara Brooks City Secretary K � JZP ON 00 A. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of March, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: , Larry Oliver Chairman BJ Wilson Vice Chairman Gary Martin Member Beth Tiggelaar Member Theresa Mason Alternate Bob Tipton Alternate constituting a quorum with Commissioner Monica Hotelling, Jim Fechter and Dennis Luers absent, with the following members of City Staff: Bruno Rumbelow City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation or the purchase, exchange, lease, sale ! or value of City owned properties pursuant to Section 551.072, Texas Government Code. March 15, 2016 B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:26 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary in regards to Section 551.072 or Section 551.087. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. CALL TO ORDER Mayor Tate called the meeting to order at 7:34 p.m. in the City Council Chambers. Item 2. Invocation and Pledqe of Alleqiance. Commissioner Mason delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoninq Application Z16-02, Conditional Use Permit CU16-03, and Planned Development Overlay PD16-02 (Perry's Steakhouse and Grille) Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh presented this item. The property is located at 2400 West State Highway 114. The applicant requested to rezone 3.8215 acres from "R-20" Single Family District to "CC" Community Commercial District; a conditional use permit to allow the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages), outside dining, outdoor speakers, a 40-foot pole sign, and additional signage in conjunction with a restaurant; and a planned development overlay to deviate, but not be limited to, the landscape buffer on the north side of the property. Applicant John Evans answered questions from City Council. There were no questions from the Planning and Zoning Commission. 2 March 15, 2016 Don Sopranzi, 10260 North Central Expressway, Suite 258, Dallas, was available to answer questions. Jill Malouf, on behalf of Eye Consultants of Texas, 2201 Westgate Plaza, Grapevine, spoke in opposition to this item. There was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Martin Ayes: Oliver, Wilson, Martin, Tiggelaar, Mason and Tipton Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU16-01 (Main Street Bread Bakinq Company� Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh presented this item. The property is located at 318 South Main Street. The applicant requested a conditional use permit to amend previously approved site plan CU01-62 (Ordinance No. 2001-89) to allow the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant, specifically to modify the floor plan of the existing restaurant. Applicant Yasmine Bohsali presented this item and answered questions from the Planning and Zoning Commission and City Council. Carl Young, 4113 Meadow Drive, Grapevine, spoke in opposition to this item. Bruce Rider, 325 West Worth Street, Grapevine, spoke in favor of this item. There was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Martin Ayes: Oliver, Wilson, Martin, Tiggelaar, Mason and Tipton 3 March 15, 2016 Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 5. Historical Landmark District HL15-10 (Higgins-McGrue House) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh presented this item. The property is located at 421 Washington Street. The applicant requested designation as a Historic Landmark Subdistrict. The Historic Preservation Committee adopted the preservation criteria on December 16, 2015. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Mason Ayes: Oliver, Wilson, Martin, Tiggelaar, Mason and Tipton Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 6. Final Plat of Lots 1-4, Block A and Lots 1-4, Block B, Kellev Addition Mayor Tate declared the Public Hearing open. Manager of Engineering John Robertson presented this item. The property is located north of Cory Street along Wildwood Lane. The applicant requested to replat Lot 2, Block 1, KelleyAddition into eight lots. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. 4 March 15, 2016 Motion: Martin �` Second: Wilson Ayes: Oliver, Wilson, Martin, Tiggelaar, Mason and Tipton Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 7. Citizen Comments. � Bruce Rider, 325 West Worth Street, Grapevine, spoke about the 150th Anniversary of �., the Masonic Lodge and the retirements of City employee's John Jennery and Anne Baker. Tiffany Teal, 3225 North Grapevine Mills Boulevard, Grapevine, spoke about the Texas Workforce Commission. Dan Cashman, 1301 Dublin Street, Grapevine, requested the City address the condition of Dublin Street. Mayor Tate announced City Council would consider the Planning and Zoning Commission recommendations next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 31. Zoninq Application Z16-02 (Perrv's Steakhouse and Grille) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the zoning application. Motion was made to approve Zoning Application Z16-02 (Perry's Steakhouse and Grille). Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta 5 March 15, 2016 Nays: None Approved: 7-0 ORDINANCE NO. 2016-018 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z16-02 ON A TRACT OF LAND OUT OF THE THOMAS EASTER SURVEY, ABSTRACT 458, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-20" SINGLE FAMILY DISTRICT REGULATIONS TO "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Conditional Use Permit CU16-03 (Perrv's Steakhouse and Grille) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the conditional use permit. Motion was made to approve Conditional Use Permit CU16-03 (Perry's Steakhouse and Grille). Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-019 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF 6 March 15, 2016 ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU16-03 TO ALLOW THE POSSESSION, STORAGE, RETAIL SALE, AND ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES), OUTSIDE DINING, OUTDOOR SPEAKERS, A 40-FOOT POLE SIGN, AND ADDITIONAL SIGNAGE IN CONJUNCTION WITH A RESTAURANT IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 33. Planned Development Overlav PD16-02 (Perry's Steakhouse and Grille) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the planned development overlay. Motion was made to approve Planned Development Overlay PD16-02 (Perry's Steakhouse and Grille). Motion: Slechta Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-020 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE � ZONING ORDINANCE OF THE CITY OF GRAPEVINE, � TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF 7 March 15, 2016 THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD16-02 TO DEVIATE FROM, BUT NOT BE LIMITED TO, A REDUCTION IN THE LANDSCAPE BUFFER REQUIREMENT ALONG THE NORTHERN PROPERTY LINE ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 34. Final Plat of Lot 1, Block 1, Grapevine Plaza No. 2 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the final plat. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1, Grapevine Plaza No. 2. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 35. Conditional Use Permit CU16-01 (Main Street Bread Bakinq Companv) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the conditional use permit. Motion was made to approve Conditional Use Permit CU 16-01 (Main Street Bread Baking Company). Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 t � 8 March 15, 2016 ORDINANCE NO. 2016-021 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU16-01 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2001-89 TO ALLOW THE POSSESSION, STORAGE, RETAIL SALE, AND ON- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN CONJUCTION WITH A RESTAURANT SPECIFICALLY TO MODIFY/ENLARGE THE FLOOR PLAN IN A DISTRICT ZONED "CBD" CENTRAL BUSINESS DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 36. Historic Landmark District HL15-10 (Higgins-McGrue House) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the historic landmark district. Motion was made to approve Historic Landmark District HL15-10 (Higgins-McGrue House). Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 � 9 March 15, 2016 ORDINANCE NO. 2016-022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTRICT HL15-10 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOT 10, NORTH SIDE OF THE ABSTRACT 946, ARCHIBALD F LEONARD SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-5.0" ZERO-LOT-LINE DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE HIGGINS-MCGRUE HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 37. Final Plat of Lots 1-4, Block A and Lots 1-4, Block B, Kelley Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the final plat. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1-4, Block A and Lots 1-4, Block B, Kelley Addition. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 38. Preliminarv Plat of Lots 1 and 2, Block 1, Kimball Glen Jeff Avery with Avery Custom Homes submitted a preliminary plat application for property located at 2316 North Kimball Road. Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the preliminary plat. Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots 1 and 2, Block 1, Kimball Glen. 10 March 15, 2016 Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 PRESENTATIONS Item 8. Mavor Tate to present a proclamation recoqnizing Severe Weather Awareness Week. Mayor Tate presented the proclamation to Fire Chief Darrell Brown declaring March 14- 18, 2016 Severe Weather Awareness Week. Item 9. Pattillo, Brown and Hill, LLC, the City's auditinq firm, to present to the City Council filinq the annual audit report in compliance with the Citv Charter, Article 3, Section 3.14. Nicole Bradshaw with Pattillo, Brown and Hill, LLC presented this item. The City received an unmodified opinion, which is a clean opinion. Ms. Bradshaw explained GASB 68 which changed how the City's pension information was reported and how the 2015 flood affected several of the statements. She also explained how the changes to the Tax Increment Reinvestment Zone Number 1 will affect the TIF reports in future years. Item 10. Chief Financial Officer to present monthlv financial update. Chief Financial Officer Greg Jordan reported the sales tax has been slowing. He is forecasting a surplus in the general fund at the end of the year. The utility fund is trending below expectations, but still expects a surplus at the end of the year. The Golf Fund is doing extremely well due to the warm weather in February. The lake parks is below budget due to the flood. The mixed beverage and hotel occupancy taxes are all trending upward. Unemployment remains below the national average. NEW BUSINESS Item 11. Consider a contract with Brown Revnolds Watford Architects for a needs assessment of Fire Station 1 and Fire Station 4 and take anv necessary action. Fire Chief Brown presented this item and answered questions from Council. The needs assessment will focus on repurposing Fire Station 1 once Fire Administration moves to the new building in 2017 and updating Fire Station 4 to include gender specific restroom facilities. Motion was made to approve the contract with Brown Reynolds Watford Architects. Motion: Coy � Second: Slechta � Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta 11 March 15, 2016 Nays: None Approved: 7-0 Item 12. Consider approval of a temporarv 5K race route startinq and endinq at The REC of Grapevine and take any necessarv action. Parks and Recreation Director Kevin Mitchell presented this item and answered questions from Council. Due to the flooding at the Lake Parks, races that would typically take place there will not be approved for the foreseeable future. The proposed route will be for the May event only. Motion was made to approve the temporary 5K race route. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 I_t_em 13. Consider a resolution authorizing the purchase of a precast restroom for Lakeview Park from CXT Precast Products, Inc. throuqh an Aqreement for Cooperative Purchasinq with the National Joint Powers Alliance (NJPA) and consider an ordinance appropriatinq funds to the Grant Fund and take anv necessary action. Parks and Recreation Director Mitchell presented this item to Council. The existing restroom is original to the park and is in a state of disrepair after the floods. The proposed restroom is made of concrete to withstand future floods and also contains two unisex restrooms. The funding for the project will be accomplished by an interFund loan transfer from the General Fund to the Grant Fund. Once FEMA and insurance proceeds are approved and received they will be used to reimburse the General Fund. Motion was made to approve the resolution authorizing the purchase of a precast restroom for Lakeview Park and an ordinance appropriating funds. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PRECAST RESTROOM THROUGH AN ESTABLISHED € INTERLOCAL PARTICIPATION AGREEMENT AND � PROVIDING AN EFFECTIVE DATE 12 March 15, 2016 ORDINANCE NO. 2016-014 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING AN INTERFUND LOAN TRANSFER OF $70,739.29 FROM THE GENERAL FUND TO THE GRANT FUND; APPROPRIATING $70,739.29 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider a resolution authorizinq the purchase of four precast concrete buildinqs from Public Restroom Comqany for The Vineyards Campground and Cabins and Meadowmere Park through an Interlocal Participation Agreement with the Local Government Purchasinq Cooperative (Buyboard) and consider an ordinance appropriatinq funds to the Grant Fund and take anv necessary action. Parks and Recreation Director Mitchell presented this item and answered questions from Council. The west restroom at the Vineyards Campground and Cabins is original to the park and is in a state of disrepair after the floods. The proposed replacement restroom is made of concrete and has three unisex restrooms with showers and one laundry room. Furthermore, staff proposes replacing four wooden storage buildings with one concrete building. At Meadwowmere Park, the park gatehouse and the kayak and canoe rental buildings did not sustain the floods and have been removed. The proposed replacement buildings will be made of concrete. The funding for the project will be accomplished by an interfund loan transfer from the General Fund to the Grant Fund. Once FEMA and insurance proceeds are approved and received they will be used to reimburse the General Fund. Motion was made to approve the resolution authorizing the purchase of four precast concrete buildings and an ordinance appropriating funds. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER � OR THE CITY MANAGER'S DESIGNEE TO PURCHASE � PRECAST BUILDINGS THROUGH AN ESTABLISHED 13 March 15, 2016 INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2016-015 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING AN INTERFUND LOAN TRANSFER OF $679,510 FROM THE GENERAL FUND TO THE GRANT FUND; APPROPRIATING $679,510 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consider the purchase of a modular building from Athens Park Homes for a gatehouse at the Vinevards Campqround and Cabins and consider an ordinance appropriatinq funds to the Grant Fund and take any necessary action. No presentation was made on this item. The original gatehouse at the Vineyards Campground and Cabins is in a state of disrepair after the floods and has been removed. The proposed gatehouse will be similar to the existing cabins and can be removed during future flood events. The funding for the project will be accomplished by an interFund loan transfer from the General Fund to the Grant Fund. Once FEMA and insurance proceeds are approved and received they will be used to reimburse the General Fund. Motion was made to approve the purchase of a modular building and an ordinance appropriating funds. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-016 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING AN INTERFUND LOAN TRANSFER OF $37,687.10 FROM THE GENERAL FUND TO THE GRANT FUND; APPROPRIATING $37,687.10 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a resolution authorizing the purchase of a qreenhouse for the Botanical Gardens at Heritaqe Park from InSite Amenities through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) 14 March 15, 2016 and an ordinance appropriatinq funds to the Quality of Life Fund and take anv necessary action. Parks and Recreation Director Mitchell presented this item to Council. The Master Plan for the Botanical Gardens and the approved Parks and Recreation Master Plan both include a greenhouse to be used for educational purposes. The Grapevine Garden Club helped raise over $100,000 for the purchase of the greenhouse. The funding for the project will be accomplished by an interfund transfer from the Special Revenue Fund and the Capital Projects PCMF Fund to the Quality of Life Fund. Motion was made to approve a resolution authorizing the purchase of a greenhouse and an ordinance appropriating funds. Motion: Coy Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A GREENHOUSE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2016-017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING AN INTERFUND TRANSFER OF $110,621.76 FROM THE SPECIAL REVENUE FUND AND $37,820.64 FROM THE CAPITAL PROJECTS PCMF FUND TO THE QUALITY OF LIFE FUND; APPROPRIATING $148,442.40 IN THE QUALITY OF LIFE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City " Council for full discussion. No items were removed from the consent agenda. � 15 March 15, 2016 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 17. Consider a professional services contract for safetv consultinq with Commercial Risk Services. Chief Financial Officer Jordan recommended approval of a contract for Commercial Risk Services in an estimated annual amount of $24,000. The Commercial Risk Services program helps reduce on-the-job accidents, thereby saving the City money in claims and providing employees with a safe workplace. Motion was made to approve the consent agenda as presented. Motion: Coy ' Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 18. Consider renewal of an annual contract with Bound Tree Medical, LLC for emergencv medical supplies through an Interlocal Cooperative Aqreement with the City of Cedar Hill, Texas. Fire Chief Brown recommended approval of a contract for an estimated amount of $110,000 to establish fixed annual pricing for emergency medical supplies on an as- needed basis for the Fire Department to equip five mobile intensive care units. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 19. Consider the award of an informal request for quote to purchase fertilizer for the Grapevine Golf Course from Harrell's, LLC. Golf Director Russell Pulley recommended approval of the purchase of 25 tons of fertilizer for the golf course, except for the greens, for an amount not to exceed $27,125. This is a season long, slow release type mix and will be applied once, which replaces the normal practice of applying fertilizer three times per season. Motion was made to approve the consent agenda as presented. Motion: Coy � Second: Spencer ° Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta � 16 March 15, 2016 Nays: None ' Approved: 7-0 Item 20. Consider adopt-an-area aqreements with Georjean Sheriff for Lakeview Park Dave Buhr for Hall Johnson Road to State Highway 121 to Parr Park Grapevine Elks Lodqe for Bushonq Road from Dooley Street to Ruth Wall Street and Cub Scout Pack 817 for Hall Johnson Road between State Highway 121 and Huqhes Road. Parks and Recreation Director Mitchell recommended approval of the adopt-an-area agreements as presented. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 21. Consider renewal of an annual contract for swimminq pool sanitation chemicals from DCC, Inc. through an Interlocal Participation Aqreement with The Local Government Purchasing Cooperative (Buvboard). Parks and Recreation Director Mitchell recommended approval of the annual contract for the purchase of liquid chlorine, muriatic acid and other chemicals for an estimated annual amount of$55,000. These chemicals will be used to sanitize and balance water chemistry required for pove Waterpark, Pleasant Glade Pool and The REC of Grapevine aquatic facilities on an as-needed basis. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 22. Consider a resolution for the purchase of Ford vehicles from Chastanq Ford throuqh an Interlocal Aqreement for Cooperative Purchasinq with the Houston-Galveston Area Council (H-GAC) and through an Interlocal Participation Aqreement with The Local Government Purchasing Cooperative (BuvBoard). Public Works Director Stan Laster recommended approval of the purchase of eight Ford trucks to replace units in the Public Works Department for an amount not to exceed $400,343. All the vehicles were approved in the FY 2016 Vehicle and Equipment Replacement list. 17 March 15, 2016 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FORD VEHICLES THROUGH TWO INTERLOCAL PURCHASING AGREEMENTS AND PROVIDING AN EFFECTIVE DATE Item 23. Consider an Interlocal Agreement with the City of Coppell to update an existinq aqreement approved in 1995 regardinq a tract in Coppell that is approximately nine acres, addinq provisions for Water and Wastewater service and clarifying Police and Fire response parameters for the area. Public Works Director Laster recommended approval of the Interlocal Agreement. The Cities of Grapevine and Coppell entered into an Interlocal Agreement in the 1990's for the H/A Grapevine JV property for sixty acres located in Coppell. A nine acre tract immediately adjacent to the 180 acre tract did not belong to H/A Grapevine JV and was not included in the agreement. The City of Coppell has requested the City of Grapevine serve this tract because they do not have water and wastewater facilities on this side of State H ig hway 114. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 24. Consider renewal of an annual contract with HD Supplv Waterworks for water meters and reqisters. Public Works Director Laster recommended approval of the contract to purchase various sizes of water meters and registers in an estimated annual amount of $98,000. Motion was made to approve the consent agenda as presented. Motion: Coy f Second: Spencer � Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta 18 March 15, 2016 Nays: None Approved: 7-0 Item 25. Consider renewal of an annual contract with Manninq Concrete Sawinq for concrete curb, gutter and flatwork services. Public Works Director Laster recommended approval of a contract for construction and repair services for new concrete flat work, retaining walls, curbs and gutters on an as- needed basis in an estimated amount of $500,000. Additionally, this contract includes construction for handicap accessible ramps and brick paver installation including any repairs needed. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 26. Consider renewal of an annual contract with DFW Materials for haulinq of debris and aggregates. Public Works Director Laster recommended approval of a contract in an estimated amount of $155,000 for the hauling of various types of debris and aggregates which will be removed from construction and maintenance projects performed by City crews. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 27. Consider a resolution authorizinq the purchase and installation of fan powered electric heating VAV (Variable Air Volume) boxes from Entech Sales and Service throuqh an Interlocal Participation Aqreement with The Local Government Purchasinq Cooperative (BuyBoard). Public Works Director Laster recommended approval to replace three VAV fan powered boxes at City Hall in an amount not to exceed $18,190. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer ° Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta � 19 March 15, 2016 Nays: None Approved: 7-0 RESOLUTION NO. 2016-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AND INSTALL FAN POWERED ELECTRIC HEATING VAV BOXES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 28. Consider a resolution authorizinq the purchase of HVAC preventive maintenance services, with renewals, from The Brandt Companies, LLC throuqh an established Cooperative Aqreement with the State of Texas CO-OP Purchasing Proqram. Public Works Director Laster recommended approval of the purchase of a full service HVAC maintenance agreement and repairs for an amount not to exceed $40,324. The j purpose of this agreement is to extend the life of the HVAC equipment located at the i Palace Theatre, City Hall and three chillers at The REC of Grapevine. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE HVAC PREVENTIVE MAINTENANCE SERVICES, WITH RENEWALS, THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 29. Consider renewal of an annual contract for a preventative roof maintenance program with Tremco/Weatherproofinq Technologies, Inc. throuqh an established Cooperative Agreement with The Cooperative Purchasinq Nefinrork (TCPN). Public Works Director Laster recommended approval of a contract for a preventative roof maintenance program for an estimated amount of $27,790.51. The preventative maintenance program will include initial inspection and evaluation to identify maintenance, repair or replacement requirements. 20 March 15, 2016 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 30. Consider the minutes of the March 1, 2016 Regular City Council meeting. ' City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Spencer Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:51 p.m. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and Approved by the City Council of the City of Grapevine, Texas on this the 5th day of April, 2016. APPROVED: .�,� � William D. Tate Mayor ATTEST: o� C,RAPF�,y � i � � � � �. v� � � � m Tara Brooks � City Secretary �1�•� ,%y � * *'* 21