HomeMy WebLinkAboutItem 14 - Municipal Court SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 19, 2023
SUBJECT: ANNUAL MAINTENANCE RENEWAL FOR MUNICIPAL COURT
SOFTWARE WITH TYLER TECHNOLOGIES
RECOMMENDATION: City Council to consider approval of the annual maintenance renewal for
INCODE M\municipal court software with Tyler Technologies
FUNDING SOURCE: Funds for this purchase are available in the General Fund (Municipal
Court) for an amount not to exceed $36,000.
BACKGROUND: INCODE, by Tyler Technologies, is the case management software used
by Municipal Court since 2001. If approved, this will cover maintenance
and support services for the 2024 fiscal year.
Annual maintenance provides for basic support services for issues related
to the operation of the INCODE application, including premium support,
training, reporting tools, performance issues, tuning, and security.
INCODE is a leading provider of municipal court software offering
solutions for automated processing of citations and dockets, integrated
financials, customized reporting tools, and integrated jury management.
The purchase of INCODE case management software will be made as a
local sole source purchase from Tyler Technologies in accordance with
Local Government Code Chapter 252, Subchapter B, Section 252.022
General Exemptions (a)(7)(3).
Staff recommends approval
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• • FEIN 75-2303920) Invoke No Date Page
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Cust No.-BiliTo-ShipTo Ord No PO Number
49441 - 18584 - 18584 184989
Date Description
Maintenance Start: 01/Oct/2023, End: 30/Sep/2024
Content Manager Annual Fees
Incode Content/Document Management Suite - Maintenance
Tyler Content Manager Standard Edition -TCM SE - Maintenance
ERP Pro Document Management Annual Fee;
Tyler Output Processor Server - Maintenance
Municipal Justice Annual Fees
Incode Court Case Management Suite - Texas TLETS Warrant Interface
Maintenance: Start: 01/OcU2023, End: 30/Sep/2024
Escrow
Maintenance: Start: 01/0ct/2023, End: 30ISep/2024
ERP Pro Financials Annual Fees
SQL Migration - Financials - Maintenance
SQL Migration - Financials - Maintenance
Municipal Justice Annual Fees
Court Case Management
Brazos Technology Citation Issuing Device Interface
Third Party System Software
System Software Non SQL Maintenance
System Software Non SQL Maintenance _
"ATTENTION*"
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
tylerbusinessforms.com to guarantee
100% compliance with your software.
Currency Terms
USD NET30
Units Rate
1
1
Due Date
10/01 /2023 11
Extended Price
$3,703.73
$0.00
1
$5,435.07
1 524.98
524.98
1
$3,596.77
1
$16,080.66
1
$2,011.60
Subtotal 31,352.811
Sales Tax $0.001
Invoice Total 1 31,352,81 1
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Tyler Technologies, Inc�0 �p (FEIN 75-2303920) Invoice No Date Page
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501 SHADY BROOK DRIVE -ROOM 108 GRAPEVINE, TX 76051
GRAPEVINE, TX 76051
ICust No.-BillTb-ShipTo Ord No
49441 - MAIN -18584 184988
Date Description
Maintenance: Start: 01/Oct/2023, End: 30/Sep/2024
Technical Services Annual Fees
Basic Network Support Services
PO Number
**ATTENTION"
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
tylerbusinessforms.com to guarantee
100% compliance with your software.
Currency Terms
USD NET30
Units Rate
1
Subtotal
Sales Tax
Due Date
1110112023 J
Extended Price
$1,501.11
Invoice Total 1,501.11