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Home My WebLink AboutItem 23 - Hazardous Waste ProgramMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: SEPTEMBER 19, 2023 SUBJECT: APPROVAL OF A SELF -RENEWING ANNUAL INTERLOCAL AGREEMENT CITY OF FORT WORTH HOUSEHOLD HAZARDOUS WASTE PROGRAM RECOMMENDATION: City Council to consider approval of an amendment to the interlocal agreement with the City of Fort Worth for continued participation in the Environmental Collection Center and Household Hazardous Waste Program. FUNDING SOURCE: Funds are budgeted in the General Fund (Public Works) in an estimated amount of $150,000. BACKGROUND: Grapevine has participated with Fort Worth in providing a Household Hazardous Waste (HHW) collection program for the past several years. The interlocal agreement (ILA) with the City of Fort Worth provides residents with a local collection event and an Environmental Collection Center (ECC) drop off facility for disposal of hazardous waste. The contract agreement is self -renewing infinitely but can be terminated on 45 days notice. The cost charged for each household that utilized the service is currently $50/household for FY 2023 and will increase to $95/household for FY 2024. While this is a significant increase, the $50 rate goes back as far as 2003. This equates to a approximately 3% annual increase over those 20 years. The HHW program provides our citizens with an environmentally sound method of disposal. Without this alternative, hazardous waste could be illegally disposed of in the solid waste collection system, stormwater drainage system, or the wastewater collection and treatment system. The United States and the State of Texas have promulgated rules that require cities to manage pollution in stormwater runoff; and the HHW Program is utilized as a component of the comprehensive Storm Water Quality Management Program. Staff recommends approval of the ILA that will continue Grapevine's participation in Fort Worth's ECC and HHW Program. BB/ds FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 45045-A4 AN INTERLOCAL AGREEMENT BETWEEN CITY OF FORT WORTH AND FOR PARTICIPATION IN THE ENVIONMENTAL COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE PROGRAM This First Amendment to Fort Worth City Secretary Contract No. 45045-A4 ("First Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation, and City of ��,("Participatin Cit ") and located in County, Texas, acting herein by and through its duly authorized WHEREAS, Fort Worth and Participating City entered into an Interlocal Agreement identified as Fort Worth City Secretary Contract No. 45045-A4 (the "Agreement") for participation in the Environmental Collection Center Household Hazardous Waste Program; and WHEREAS, due to rising costs of the program, Fort Worth must increase the cost that each participating City pays per visit to the Environmental Collection Center or per participating household in a Mobile Collection Event; and WHEREAS, Fort Worth and Participating City agree to amend the Agreement to an increase in the cost per household visit to the ECC or per participating household in a Mobile Collection Event from $50.00 to $95.00; and WHEREAS, Fort Worth and Participating City also agree to amend the Agreement to allow the cost per household to be adjusted so long as there is mutual agreement by Fort Worth and the Participating City. NOW THEREFORE, known by all these present, Fort Worth and Participating City, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows. I. AMENDMENTS 1. Section 10 "Compensation", Paragraph A of the Agreement is hereby deleted in its entirety and restated as follows: Participating City agrees to pay Fort Worth the sum of $95.00 per household per visit to the ECC (or per participating household in a Mobile Collection Event) to dispose of household hazardous waste. If a Participating City resident presents waste that was collected from multiple households, Fort Worth reserves the right to charge the Participating City based on the total number of households from which the waste First Amendment to Fort Worth City Secretary Contract No. 45045-A4 Page 1 of 3 originated. Fort Worth may adjust the cost per household visit to the ECC (or per participating household in a Mobile Collection Event) by providing Participating City at least ninety (90) days written notice and by mutual consent. If Participating City does not consent to the adjustment, then this Agreement may be terminated in accordance with the Agreement. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [Signature Page Folloxmsl First Amendment to Fort Worth City Secretary Contract No. 45045-A4 Page 2 of 3 SIGNATURE PAGE INTERLOCAL AGREEMENT FOR PARTICIPATION IN FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE PROGRAM Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: Name: Valerie Washington Title: Assistant City Manager Date: Approval Recommended: By: Name: James Keezell Title: Assistant Director Code Compliance Attest: By: Name: Jannette Goodall Title: City Secretary PARTICIPATING CITY City of By: Name: Title: Date: Attest: By: Name: Title: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Rex Johnson Title: Environmental Supervisor Approved as to Form and Legality: By: Name: Christopher Austria Title: Assistant City Attorney Contract Authorization: M&C: 28276 Approved as to Form and Legality: By: Name: Title: City Attorney/Assistant City Attorney First Amendment to Fort Worth City Secretary Contract No. 45045-A4 Page 3 of 3