HomeMy WebLinkAboutPZ Item 17 - MinutesCITY OF GRAPEVINE, TEXAS
REGULAR JOINT MEETING OF CITY COUNCIL AND
PLANNING AND ZONING COMMISSION MINUTES
TUESDAY, AUGUST 15, 2023
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
7.00 p.m. Briefing Session — Planning and Zoning Conference Room
7.30 p.m. Joint Regular Meeting — City Council Chambers
The Planning and Zoning Commission of the City of Grapevine, Texas met in Regular
Session on this the 15t" day of August 2023 in the Planning and Zoning Conference
Room with the following members present -to -wit:
Larry Oliver
Monica Hotelling
Dennis Luers
Jason Parker
Traci Hutton
David Hallberg
Mark Assaad
Chairman
Vice Chairperson
Member
Member
Member
Member
Alternate
With Ben Johnson and Beth Tiggelaar absent, constituting a quorum. The following City
Staff were present:
Erica Marohnic
Planning Services Director
John Robertson
Public Works Director
Natasha Gale
Planner I
Lindsay Carey
Planning Technician
BRIEFING SESSION: 7:00 p.m. — Planning and Zoning Commission Conference Room
1. Planning and Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight's agenda. No action will be taken. Each item will be
considered during the Regular Session, which immediately follows the Joint Public
Hearings.
Chairman Oliver closed the Briefing Session 7.20 p.m.
JOINT MEETING WITH CITY COUNCIL: 7:34 p.m. — City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Luers
PLANNING & ZONING COMMISSION
August 15, 2023
JOINT PUBLIC HEARINGS
3. Zoning Change Application Z23-01, Concept Plan CP23-01 (Oak Hill), Preliminary
Plat for Lots 1-21, Block 1, Oak Hill and Final Plat for Lots 1-21, Block 1, Oak Hill —
City Council and Planning and Zoning Commission to conduct a public hearing
relative to an application submitted by 360 Land Partners, LLC requesting to rezone
5.75 acres from "PCD", Planned Commerce Development District to "R-5.0", Zero -
Lot -Line District, and to plat 21 lots. The subject property is located at 4700 State
Highway 360. The public hearing was tabled from the July 18, 2023 Joint Meeting.
The Commission and Council received a report from staff and held the public
hearing. Applicant, Jake Born, presented and answered questions.
Garry Pearson, on behalf of the Board of Directors of Stone Bridge Oaks, spoke
in support of the project. Eric Mauer and David McIntire spoke in protest of the
project.
4. Conditional Use Permit CU23-17 and Special Use Permit SU23-03 (EVA Esports) —
City Council and Planning and Zoning Commission to conduct a public hearing
relative to an application submitted by Site Selection Group requesting a conditional
use permit to allow for the possession, storage, retail sale and on and off premise
consumption of alcoholic beverages (beer, wine, and mixed beverages) in
conjunction with a restaurant and virtual gaming arena. The applicant is also
requesting a special use permit to allow eight or more skill or coin -operated
machines. The subject property is located at 2330 William D. Tate Avenue and is
currently zoned "CC", Community Commercial District.
The Commission and Council received a report from staff and held the public
hearing. Applicant, Salem Thyne, presented and answered questions.
5. Conditional Use Permit CU23-18 (Gaylord Texan Temporary Parking Lot) — City
Council and Planning and Zoning Commission to conduct a public hearing relative to
an application submitted by Gaylord Texan requesting a conditional use permit to
amend the previously approved site plan CU18-12 (Ordinance No. 2018-42) to
expand the planned commercial center by 5 acres to construct a 700-space lighted
temporary, gravel parking lot. The subject property is located at 816 Ruth Wall Road
and is currently zoned "PCD", Planned Commerce Development District.
The Commission and Council received a report from staff and held the public
hearing. Applicant representatives Al Beams and Charles Pacioni presented and
answered questions.
6. Conditional Use Permit CU23-19 (Gaylord Texan New Access Driveway) — City
Council and Planning and Zoning Commission to conduct a public hearing relative to
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PLANNING & ZONING COMMISSION
August 15, 2023
an application submitted by Gaylord Texan requesting a conditional use permit to
amend the previously approved site plan CU18-12 (Ordinance No. 2018-42) to
construct a new concrete access driveway off of Ruth Wall Road to the Gaylord
Texan property for use by Gaylord owned vehicles and City of Grapevine emergency
service vehicles. The subject property is located at 1501 Gaylord Trail and is
currently zoned "PCD", Planned Commerce Development District.
The Commission and Council received a report from staff and held the public
hearing. Applicant representatives Al Beams and Charles Pacioni presented and
answered questions.
7. Conditional Use Permit CU23-20 (Three Barrels Beer Garden (Ferrari's Restaurant))
- City Council and Planning and Zoning Commission to conduct a public hearing
relative to an application submitted by Jane Secchi requesting a conditional use
permit to amend the previously approved site plan CU20-25 (Ordinance No. 2021-
04) for a planned commercial center to allow for the possession storage, retail sales,
and on and off premise consumption of alcoholic beverages (beer, wine and mixed
beverages) specifically to allow the addition of two outdoor pergolas with additional
outdoor seating, outdoor speakers and an 8-foot-tall screening fence. The subject
property is located at 1200 William D. Tate Avenue and is currently zoned "CC",
Community Commercial District.
The Commission and Council received a report from staff and held the public
hearing. Applicant Jane Secchi and husband Francisco presented and answered
questions.
Planning and Zoning Commission recessed to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
REGULAR SESSION: (Immediately following the Joint Public Hearings) Planning and
Zoning Conference Room
Chairman Oliver called the regular session to order at 9:09 p.m.
8. CITIZEN COMMENTS
No one spoke during citizen comments.
OLD BUSINESS
None.
NEW BUSINESS
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PLANNING & ZONING COMMISSION
August 15, 2023
9. Zone Change request Z23-01 (Oak Hill) — Consider the application and make a
recommendation to City Council.
The Commission discussed this item and Jake Born addressed questions
regarding a tree preservation deed.
Motion was made to approve Zone Change request Z23-01 (4700 State Highway 360):
Motion: Hutton
Second: Luers
Ayes: Hotelling, Oliver, Parker, Hallberg
Nays: Assaad
Approved: 6-1
10. Concept Plan CP23-01 (Oak Hill) — Consider the recommendation of the Planning
and Zoning Commission and take any necessary action.
The Commission discussed this item.
Motion was made to approve Concept Plan CP23-01 (4700 State Highway 360):
Motion: Parker
Second: Hutton
Ayes: Hotelling, Oliver, Hallberg, Assaad, Luers
Nays: None
Approved: 7-0
11.Preliminary Plat for Lots 1-21, Block 1, Oak Hill — Consider the recommendation of
the Planning and Zoning Commission and take any necessary action.
Motion was made to approve Preliminary Plat Lots 1-21, Block 1, Oak Hill:
Motion: Luers
Second: Hutton
Ayes: Hotelling, Oliver, Hallberg, Parker
Nays: Assaad
Approved: 6-1
12. Final Plat for Lots 1-21, Block 1, Oak Hill — Consider the recommendation of the
Planning and Zoning Commission and take any necessary action.
Motion was made to approve Final Plat of Lots 1-21, Block 1, Oak Hill:
Motion: Luers
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PLANNING & ZONING COMMISSION
August 15, 2023
Second: Hutton
Ayes: Hotelling, Oliver, Hallberg, Parker
Nays: Assaad
Approved: 6-1
13. Conditional Use Permit CU23-17 (EVA Esports) — Consider the application and
make a recommendation to City Council.
The Commission discussed this item.
Motion was made to approve Conditional Use Permit CU23-17 (2330 William D. Tate
Avenue):
Motion: Hallberg
Second: Parker
Ayes: Luers, Assaad, Oliver, Hotelling, Hutton
Nays: None
Approved: 7-0
14. Special Use Permit SU23-03 (EVA Esports) — Consider the application and make a
recommendation to City Council.
The Commission discussed this item.
Motion was made to approve Special Use Permit request SU23-03 (2330 William D.
Tate Avenue):
Motion: Hallberg
Second: Assaad
Ayes: Hutton, Hotelling, Luers, Oliver, Parker
Nays: None
Approved: 7-0
15. Conditional Use Permit CU23-18 (Gaylord Texan Temporary Parking Lot) —
Consider the application and make a recommendation to City Council.
The Commission discussed this item.
Motion was made to approve Conditional Use Permit request CU23-18 (816 Ruth Wall
Road) with the conditions that is be approved for a maximum of five years and that the
applicant return between three and four years with an update on future plans:
Motion: Oliver
PLANNING & ZONING COMMISSION
August 15, 2023
Second: Hutton
Ayes: Luers, Parker, Assaad, Hallberg, Hotelling
Nays: None
Approved: 7-0
16. Conditional Use Permit CU23-19 (Gaylord Texan New Access Driveway) — Consider
the application and make a recommendation to City Council.
The Commission discussed this item.
Motion was made to approve Conditional Use Permit request CU23-19 (1501 Gaylord
Trail):
Motion: Parker
Second: Assaad
Ayes: Hotelling, Hallberg, Hutton, Luers, Oliver
Nays: None
Approved: 7-0
17. Conditional Use Permit CU23-20 (Three Barrels Beer Garden (Ferrari's Restaurant))
— Consider the application and make a recommendation to City Council.
Motion was made to approve Conditional Use Permit request CU23-20 (1200 William
D. Tate Avenue) with the condition that there be a maximum of three additional outdoor
speakers for a total of four:
Motion: Hutton
Second: Hallberg
Ayes: Oliver, Hotelling, Luers, Assaad, Parker
Nays: None
Approved: 7-0
18. Consider the minutes of the July 18, 2023 Planning and Zoning Commission
Meeting.
The Commission discussed this item.
Motion was made to approve the minutes of the July 18, 2023 Planning and Zoning
Commission meeting.
Motion: Hutton
Second: Hotelling
Ayes: Oliver, Assaad, Parker, Hallberg, Luers
Nays: None
PLANNING & ZONING COMMISSION
August 15, 2023
Approved: 7-0
19.Consider the minutes of the August 1, 2023 Planning and Zoning Commission
Workshop.
The Commission discussed this item.
Motion was made to approve the minutes of the August 1, 2023 Planning and Zoning
Commission Workshop.
Motion: Hutton
Second: Hotelling
Ayes: Oliver, Assaad, Parker, Luers
Nays: None
Approved: 6-0-1
Abstention: Hallberg
Adiournment
Motion was made to adjourn the meeting at 9:21 p.m.
Motion: Luers
Second: Assaad
Ayes: Hotelling, Hutton, Hallberg, Parker, Oliver
Nays: None
Approved: 7-0
PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE
CITY OF GRAPEVINE, TEXAS ON THIS THE 19t" DAY OF SEPTEMBER 2023.
APPROVED:
CHAIRMAN
ATTEST:
PLANNING TECHNICIAN
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