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HomeMy WebLinkAbout2023-09-20 Regular Meeting AGENDA GRAPEVINE i ATION MEETING_ Wednesday, September 20, . 2nd Floor Board Grapevine ion & Visitors Bu South636 i Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting— Chair Melva Stanfield Citizen Comments -Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during theBoard's consideration of the item, upon being recognized by the Chairman or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 2. Welcome— Melva Stanfield 3. Oath of Office—Kayce Vanderpool . Election of Officers— Melva Stanfield 5. Consider the Minutes of the August 16, 2023 Regular Meeting 6. Id Business A. Membership Report— David Klempin B. Sponsorship Report—Balla Wright C. Nash Farm Report— Melva Stanfield D. Report on GHF Brochure — Frances Jensen E. Report on GHF 2024 Calendar Committee—Wendy Nelson . New Business A. Update on Nash Farm Fall Roundup event— Cody Scallions B. Update on Harvest Moon Supper—Cody Scallions 8. Distribution of Liaison Reports A. Grapevine Convention and Visitors Bureau Liaison Report— Paul W. McCallum B. City Council Report—Grapevine Heritage Foundation Council Liaison Duff ell 8. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will be at held on Wednesday, October 18, 2023 at 5.00 pm at the Grapevine Convention &Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and have a disability requiring special arrangements, please contact the Office of Historic Preservation at 81 - 10-3185 at least 24 hours in advance: Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 193 Texas Legislature, the Grapevine Heritage Foundation Meeting agenda was prepared and posted by the 15th day of September, 2023 at 5:00 pm. � "�k J'k"" avid Klempin, Manager, Heritage Programs & Preservation September 20, 2023 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, September 20, 2023 in the 2nd Floor CVB Boardroom of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Present were: Frances Jensen Vice-Chairman Balla Wright Treasurer Wendy Nelson Secretary Courtney Fray Board Member David Stine Board Member Austin Kellerman Board Member Stephanie Wright Board Member Duff O'Dell City Council Liaison The above constitutes a quorum, Absent was: Melva Stanfield Chairman Sue Franks Board Member With the following Convention & Visitors Bureau staff present: Chris Laugenour Managing Director of Operations Cody Scallions Manager Museums & Education David Klempin Heritage Preservation Programs Manager Kayce Vanderpool Heritage Preservation Programs Secretary 1. CALL TO ORDER AND CITIZEN COMMENTS Vice-Chairman Frances Jensen called the meeting to order at 5:00 p.m. Citizen Comments - There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking any action during Citizen Comments. No Citizens Comments were made. 2. WELCOME Vice-Chairman Jensen welcomed the CVB staff and the GHF Board members. 3. OATH OF OFFICE The Oath of Office was administered by the Grapevine Historic Preservation Programs Secretary Kayce Vanderpool to Frances Jensen and Courtney Fray to the Grapevine Heritage Foundation Advisory Board. 1 GHF Minutes September 20,2023 September , 2023 4.ELECTION OF OFFICERS Vice-Chairman Frances Jese relection of officers, suggesting each officerstay in their current roll. David Stinesuggested opening other nominations, no other nominations s noted, it elvStanfield is approved by the City Council. advised e board on the parliamentary process. Courtney Fray made a of retain: Vice-Chairman Frances se Treasurer a Wright,- Secretary Wendy Nelson. s seconded viStine approvedi avt of: Ayes: 7 (Jensen, B. Wright, Fray, Stein, Kellerman, Nelson, S. Wright) Nays: 0 None Absent: 2 (Stanfield, Franks) MINUTES FOR APPROVAL ® Cortney Fray movedo approve the Minutes as written froms , 2023 regular meeting. lso seconded the motion. Motion ve the Minutes as written passedit vote f® Ayes: s , B. Wright, Fray, Nelson, Stein, Kellerman, S. Wright) Nays: 0 None Absent: 2 (Stanfield, $) 6. OLD BUSINESS A. Membership Report— David Klempin David Klempinse the membershipe current civ membership is 164 active erse There was $3,300.00 in donations received in August. This included re bricks and Nashr ors i e Fall Harvest B. Wright WrightBalla orted the Sponsorship is currently at $22,750.00. She said she is working with staff o re-structure e sponsorship levels vi ore varieties sponsorship. O'Dell said many new businesses coming into Grapevineto reach o® C. Nash Farm Report— Melva Stanfield Scallions that August's First Fridays 66 9s Pickles". as attended people; 1 tour brought 15 students; esc o a s9 Casual visitation or August was 79 total visitation was 508 people, with 60 volunteer ors logged. September's First Friday "Waste of Want Not" was attended by 77; Homeschool 1 7; School group with35 students; is ity Dinner withattendance s The Italian Car Fast was held Saturday, September 9 with3 cars signed , Farm Storetracking 281 in the store; a ss to the farm e e is 2 ; Farm staff didt track e number of peoplet attended the Italian Car Fasta the gate, the number should closer o 1295 guests. CGHF Minutes September 20,2023 September 20, 2023 D. Grapevine Heritage Foundation Brochure Report— Frances Jensen Frances Jensen reported that the Brochure Committee met two weeks ago and handed off the brochure to David Klempin and Sallie Andrews to fine tune and review with Scott Baker at the CVB. The QR code for membership will be the same as the one on the calendar. E. 2024 Calendar Committee Report—Wendy Nelson Wendy Nelson reported they did not meet yesterday. David spoke with Scott Baker (CVB) and the calendar needs to go to print in 3 weeks to have it ready to deliver at the Annual Meeting. The QR code for membership to match the Brochure. The calendar is titled "Unforgettable Grapevine" it is a trip down Main Street with the icons, businesses and prominent residential houses portrayed. 7. NEW BUSINESS Cody Scallions gave an update on the Nash Farm Fall Round-up, Oct. 14, 2023 at 10 a.m.- 2 p.m. He will be emailing a list of activities and a volunteer sign up list to the board. All supplies have been ordered, with plans of activities on bees, medications, AMBUCS will handle concessions. Barn Dance is Friday Oct 13th 6:30 p.m., the price is $25.00 per ticket which includes a Fried Chicken Dinner and the special Pie Auction set up being planned to display the pies. Harvest Moon Supper September 30, at 6:30 p.m. It is sold out with 75 tickets at $75 each. There will be a seating chart to let groups sit together; 360 catering will handle food preparation. The menu looks great with old recipes and using a modern rendition of the old recipes. 8. LIAISON REPORTS A. Grapevine Convention and Visitors Bureau Liaison Report—Chris Laugenour Frances Jensen mentioned going to the Festival on Saturday Night and it was very busy, with great people watching. The Vendors have said this is the best show ever and it was a record-breaking day. Wendy Nelson reported on Tate Designs yard games, a first-time vendor, told her that this event is life changing for her business and they really want to come back again. Wendy and her husband Seth will be the Chairs for the 2024 Main Street Fest. Chris Laugenour thanked them for the comments about the festival and CVB loves to hear all the great reports. The Sister City signing with Barossa Valley was very successful. The CVB will now focus on the upcoming events at Nash Farm, the Train and Christmas Capitol of Texas. The "Mumentous" display is being set up in the CVB lobby currently. B. City Council Liaison Update — Duff O'Dell Councilwoman Duff O'Dell reported that the Council survived the festival a crazy weekend. Duff O'Dell said she always wears her nametag and met so many people. The Sister City Accord signing is a great opportunity from a cultural perspective, it is educational, it creates friendships and it helps spread kindness in the world. The students 3 GHF Minutes September 20,2023 September 20, 2023 attended a High School Football game and went to some classes at the school. It's a great exchange program. At the Council meeting the Fire Department was recognized, a woman showed up to share her story about when she called 911 and the dispatch talked her through CPR until they arrived, her husband survived due to the well-trained staff and many other amazing survival stories due to the amazing Grapevine Fire Department. Councilwoman O'Dell also shared about Historical Society has a trip to Fort Worth planned to go to the Civil War Museum (that will be closing in December and selling off its collection) and the Sid Richardson Museum with a collection of Remington Art. The next regular meeting of the Grapevine Heritage Foundation is scheduled for October 18, 2023. 9. ADJOURNMENT At 5:37 p.m. Courtney Fray made a motion to adjourn the meeting, Wendy Nelson seconded the motion. The meeting was adjourned at 5:37 p.m. with the following vote: Ayes: 7 (Jensen, B. Wright, Fray, Nelson, Stein, Kellerman, S. Wright) Nays: 0 None Absent: 2 (Stanfield, Franks) PASSED AND APPROVED SEPTEMBER 20, 2023 MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION, ON THIS THE 18TH DAY OF OCTOBER, 2023. APPROVED: CHAIRMAN ATTEST: SECRETARY 4 GHF Minutes September 20,2023