HomeMy WebLinkAboutItem 19 - Aggregate MaterialsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 3, 2023
SUBJECT: RENEWAL OF CONTRACTS FOR AGGREGRATE MATERIALS
RECOMMENDATION: City Council to consider approval for the renewal of annual contracts for
aggregate materials with Big Sandy Sand Company, Burnco Texas, LLC,
DFW Materials, Earth Haulers, Inc., Green Dream International LLC,
Lowery Sand & Gravel Co. Inc. and Martin Marietta, Inc. for the Public
Works Department.
FUNDING SOURCE: Funds are available in various accounts for an annual estimated amount
of $150,000.
BACKGROUND: The purpose of this bid is to establish fixed annual pricing for aggregate
materials used primarily by the Public Works Department, Parks and
Recreation Department, Grapevine Golf Course and other departments on
an as -needed basis.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The
contracts were for an initial one-year period with four, one-year optional
renewals available. If approved, this will be for the first renewal available.
Based on the evaluation of the bid by the Public Works Department and
Purchasing, it was determined that a non-exclusive award be made to all
responsible and responsive bids meeting specifications to ensure
availability of materials without interruption of road projects.
Staff recommends approval
KH/LW