HomeMy WebLinkAboutItem 07 - Settlers ParkMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 3, 2023
SUBJECT: AWARD OF RFB 40-23 FOR SETTLERS PARK IMPROVEMENTS
PHASE 1
RECOMMENDATION: City Council to consider the award of RFB 40-23 for Settlers Park
Improvements Phase 1 to RLM Earthco, an ordinance to appropriate the
funds, and take any necessary action.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, $3,346,000 will be
available in the Quality of Life Fund.
BACKGROUND: Settlers Park is located in the northern section of Grapevine just west of
State Highway 26 and north of Bass Pro Court. The Park encompasses
15.8± acres, of which 6.2 acres is a spring fed pond surrounded by
mature woodlands. The land was dedicated by Grapevine Equity
Partners, LLC in 2020. Settlers Park is a unique natural oasis in the midst
of urban development focused on outdoor recreational programming and
environmental education.
Phase 1 improvements include a multi -purpose concrete trail, boardwalk,
fishing pier, pavilion, nature trails, interpretive signage, program signage,
restroom facility, and parking. Settlers Park will be connected to numerous
other parks and recreational facilities through the city-wide trail system.
The total cost of this phase is $3,346,000 of which Texas Parks & Wildlife
Department will provide funding in the amount of $500,000 through
Recreation Grants Non -Urban Local Park Grant Program from the federal
Land and Water Conservation Fund. Additional funding of $1,146,000 is
currently designated in the Quality of Life Fund and $1,700,000 will be
transferred from the Capital Projects General Facilities to the Quality of
Life Fund.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid was
advertised in the Fort Worth Star -Telegram on June 1, 2023 and June 8,
2023. There were 1,139 vendors electronically notified of the bid through
the eBid system. There were 54 vendors who viewed the bid and two
submitted bids. The bids were opened publicly on June 22, 2023 at 2 pm.
Based on the evaluation by Purchasing, PARD staff and la terra studio,
inc., RLM Earthco will provide the services at the best value to the City as
noted in the evaluation criteria in accordance with the provisions of the
current Texas Local Government Code Title 8.
Staff recommends approval.
CS/LW
Settlers Park: Construction Costs Key
16-Sep-23 IEarthco
City
Base Bid
$
2,737,862.03
Mobilizaton
1
Lump Sum
$
104,648.00
Restroom
1
Lump Sum
$
311,921.00
Silt Fence
380
Linear Foot
$
10,579.20
Organic Filter Tube
1,720
Linear Foot
$
8,445.20
Rock Filter Dam
10
Each
$
6,085.00 ,
Construction Entrance
1
Each
$
3,602.00
12' Wide Vehicular Bridge
1
Lump Sum
$
451,526.00
Fishing Pier
1
Lump Sum
$
423,448.00
Pedestrian Boardwalk
1
Lump Sum
$
1,196,418.00
Culvert for Paved Trail
2
Each
$
23,224.00
Native Grass Seed - Disturbed Areas
1
Lump Sum
$
20,540.00
Waterline A, Including Bores
635
Linear Foot
$
62,325.25
Waterline B
140
Linear Foot
$
14,246.40
Sanitary Sewer Line, 2" Force Main, Including Bores
400
Linear Foot
$
24,108.00
Grinder Pump
1
Each
$
6,453.00
Site Electrical Service to Restroom
1
Lump Sum
$
52,085.00
Site Electrical Service to Pavilion
1
Lump Sum
$
S,193.00
Waterproof GFI Receptacle at Pavilion
4
Each
$
3,035.00
LED Canopy Light at Pavilion
6
Each
$
9,979.98
(Alternates
$
763,562.94
I` Multi -purpose Concrete Trail
10708
Square Foot
$
192,744.00
Vehicular Concrete Paving @ Bass Pro Drive
920
S ivare Foot
$
18,170.00
Pedestrian Concrete Paving
120
Square Foot
$
7,009.20
Flex -base
220
Cubic Yard
$
40,411.80
Stacked Rock Retaining Wall
777
Face Foot
$
194,887.14
Picnic Table, Model CM-565
2
Each
$
16,858.00
Park Bench
5
Each
Solar Lights
6
Each
$
28,000.00
ADA Sign
1
Each
ADA Van Accessible Sign
1
Each
$
1,500.00
ADA Pavement Markings
1
Lump Sum
Wood Screen Fence
197
Linear Feet
$
14,100.00
14' Wide Wood Swing Gate
1
Each
Cribbed Steps (w/handrails)
40
Linear Feet
$
40,076.80
Decomposed Granite
404
Cubic Yard
$
22,000.00
Soft Surface Trail (discrepancy of $4.60)
1020
Linear Feet
$
24'x20' Pavilion - include concrete piers or footers
1
Lump Sum
$
114,540.00
Park Programming sign
1
Lump Sum
$
12,000.00
Interpretive Sign with CHPL Panel
1
Each
$
2,503.00
Temporary TPWD Acknowledgement Sign
1
Each
$
800.00
PermanentTPWD Acknowledgement Sign
1
Each
$
2,000.00
Railing
260
Linear Feet
$
15,963.00
Testing
$
40,000.00
jUnit Pricing
I $
69,876.60
Multi -purpose trail extend thru plaza (900sf@ $18)
16,200.00
Sidewalk extension ( 420sf @ $8.23)
$
3,456.60
5' Wide Concrete Trail - switch back (180LF @$279)
S
50,220.00
SUBTOTAL CONSTRUCTION COST
$
3,571,301.57
CONTRACT COST W/ EARTHCO
$
3,424,377.77
i CITY -PERFORMANCE COSTS
$
146,923.80
Boardwalk Cost Reductions (Change Order Ipa with Jabota)
$
(225,301.57;
TOTAL CONSTRUCTION COST
$
3,346,000.00
ORDINANCE NO. 2023-062
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS INCREASING ESTIMATED
RECEIPTS OF $500,000 IN THE QUALITY OF LIFE FUND
FROM THE RECREATION GRANTS NON -URBAN
LOCAL PARK GRANT PROGRAM; APPROPRIATING
$1,700,000 IN THE CAPITAL PROJECTS GENERAL
FACILITIES FUND; TRANSFERRING $1,700,000 FROM
THE CAPITAL PROJECTS GENERAL FACILITIES FUND
TO THE QUALITY OF LIFE FUND; AUTHORIZING THE
APPROPRIATION $3,346,000.00 IN THE QUALITY OF
LIFE FUND FOR THE SETTLERS PARK
IMPROVEMENTS PHASE 1 PROJECT; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of Grapevine desires to develop 15.8± acre
Settlers Park with project elements that include multi -purpose concrete trail,
boardwalk, fishing pier, pavilion, nature trails, interpretive signage, program signage,
restroom facility, and parking; and
WHEREAS, funding for this project has reimbursable portion through the
approved Grant Agreement with the Texas Parks and Wildlife Department funded
through the National Park Service under the authority of the Land and Water
Conservation Fund Program; and
WHEREAS, the City's portion of the project will come from the Capital Projects
General Facilities Fund and Quality of Life Fund; and
WHEREAS, approval of this ordinance will make funds available for the total
Settlers Park Improvements Phase 1 project in the amount of $3,346,000.00 in the
Quality of Life Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of the
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are true and correct and are
incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an increase in estimated
receipts in the amount of $500,000 in the Quality of Life Fund based on approval of
the Recreation Grants Non -Urban Local Park Grant Program.
Section 3. That the City Council hereby appropriates $1,700,000 in the
Capital Projects General Facilities Fund.
Section 4. That the City Council approves the transfer of $1,700,000 from the
Capital Projects General Facilities to the Quality of Life Fund.
Section 5. That $1,146,000 is currently designated in the Quality of Life Fund
for design and construction of Phase 1 of the Settlers Park project'
Section 6. That the City Council authorizes the appropriation of $3,346,000.00
in the Quality of Life Fund for expenditures associated with the Settlers Park Phase 1
project.
Section 7. That this ordinance shall take effect immediately upon
passage by the City Council of the City of Grapevine pending concurrence from
the Texas Department of Transportation.
Section 8. The fact that the present ordinances and regulations of the City
of Grapevine, Texas are inadequate to properly safeguard the health, safety,
morals, peace and general welfare of the public creates an emergency which
requires that this ordinance become effective from and after the date of its
passage, and it is accordingly so ordained.
PASSED ANDAPPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this 3rd day of October, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2023-062 2