HomeMy WebLinkAboutItem 14 - Playground SurfacingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 17, 2023
SUBJECT: RENEWAL OF ANNUAL CONTRACT FOR WOOD FIBER
PLAYGROUND SURFACING
RECOMMENDATION: City Council to consider approval for the renewal of an annual contract for
the purchase of wood fiber playground surfacing from GWG Wood Group
for the Parks and Recreation Department.
FUNDING SOURCE: Funds are available in the Permanent Capital Maintenance Fund for an
estimated amount of $30,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing per load of
playground safety surfacing — engineered wood fiber. The purchase will
be made on an as -needed basis.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative (Buy
Board) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791. The contract was for an initial
one-year period, with two optional renewals available. If approved, this will
be for the first renewal available.
Bids were taken by the Cooperative and a contract was awarded to GWG
Wood Group. The Parks and Recreation and Purchasing staff reviewed
the contract for departmental specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City.
Staff recommends approval.
BG/LW