HomeMy WebLinkAboutItem 23 - Surveying ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 17, 2023
SUBJECT: SURVEYING SERVICES CONTRACT
RECOMMENDATION: City Council to consider the approval of a surveying services contract with
Spooner and Associates, Inc. and an ordinance to appropriate the funds.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be
available in the Utility Enterprise Fund in an amount estimated to be
$260,000.
BACKGROUND: This surveying contract will provide topographic and professional
surveying for the following projects:
• Metroplace-Metro Circle — pipe bursting project water line project
• Peninsula — open cut water line project
• Timberline - pipe bursting and water line project
• Ruth Street area — sewer main project
• Barton Street -Jenkins — sewer main project
These services will include right-of-way and easement alignment
mapping, right -of -entry coordination, utility coordination, and details for
building, structures, roadway, improved surfaces, drainage features, and
landscape and irrigation within the survey limits.
This contract will also include $20,690 for on -call services for needs that
arise during the year. Multiple departments can use this service as their
department funds allow. The total contract authorization would not exceed
$260,000.
Staff has worked with this firm in the past for similar projects with excellent
results and recommends approval.
ORDINANCE NO. 2023-068
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $260,000 IN THE UTILITY ENTERPRISE CAPITAL FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to enter into a
surveying services contract; and
WHEREAS, funding for these services is available in the Utility Enterprise
Capital Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes $260,000 to be appropriated
from the Utility Enterprise Capital Fund for the surveying services contract.
Section 3. That a copy of the revised FY 2023-2024 Annual Budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of October, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2023-068 2