HomeMy WebLinkAboutItem 19 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of April, 2016 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present to -wit:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:30 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of City facilities pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
C. Deliberate the City Manager's duties and annual evaluation pursuant to
Section 551.074, Texas Government Code.
04/05/16
The City Council recessed to the City Council Conference Room and began the closed
session at 6:41 p.m. The closed session ended at 7:29 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session.
City Manager Bruno Rumbelow stated there was no action necessary relative to
conference with City Manager and Staff under Sections 551.072, 551.074 and 551.087
Texas Government Code.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Call to Order
Mayor Tate called the meeting to order at 7:34 p.m. in the City Council Chambers.
Item 2. Invocation
Council Member Chris Coy delivered the Invocation.
Item 3. Pledge of Allegiance
Boy Scout Troop 700 posted the colors and led the Pledge of Allegiance.
Item 4. Citizen Comments
Carl Young, 4113 Meadow Drive, Grapevine spoke about the enforcement of City
ordinances, specifically related to building and safety.
Item 5. Mayor Tate to present a proclamation for Child Abuse Prevention Month.
Mayor Tate presented the proclamation to Lindsey Dula with Alliance for Children.
Item 6. Mayor Tate to present a proclamation for American Heart Association's Don't Die
of Doubt Month.
Mayor Tate presented the proclamation to Erika Anderson Morris, with the American
Heart Association and Jamee Gatzemeier with Baylor Scott and White Medical Center.
Item 7. Mayor Tate to present a proclamation for Motorcycle Safety and Awareness
Month.
Mayor Tate presented the proclamation to Becky Brown.
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Item 8. Matt Weatherly of Public Sector Personnel Consultants (PSPC) will make a
presentation on the compensation planning process.
City Manager Rumbelow introduced Matt Weatherly of Public Sector Personnel
Consultants who outlined the role the annual compensation survey plays in the budget
process; the survey methodology including a discussion of the cities that are surveyed;
the City's desire to keep benchmark positons in the fiftieth percentile; and annual
evaluations based on performance.
Item 9. Parks and Recreation Director to present proposed dog park locations.
Parks and Recreation Director Kevin Mitchell presented the search criteria that was used
by Pacheco Koch to choose possible dog park locations. The top two selections were
Big Bear Creek and McPherson Slough. The location of the dog park at Big Bear Creek
will require changes to the disc golf program. City Council supported reducing the number
of disc golf holes to nine.
Item 10. Convention and Visitors Bureau to present departmental update.
Convention and Visitors Bureau Executive Director P.W. McCallum introduced the
leadership staff and outlined the successes in Convention Sales, Leisure Consumer
Sales Marketing, and Social Media Marketing.
Item 11 Consider a resolution approving the Local Project Advance Funding Agreement
with the Texas Department of Transportation (TxDOT) to establish funding participation
levels for the State Highway 114 Green Ribbon Proiect - Phase II, and take any necessary
action.
Parks and Recreation Director Mitchell presented this item to City Council. Phase II of
the State Highway 114 Green Ribbon Project includes landscape improvements of State
Highway 114 from the Main Street Bridge to Texan Trail. The City was awarded $350,000
to use towards this project.
Motion was made to approve the resolution approving the Local Project Advance Funding
Agreement with the Texas Department of Transportation.
Motion: Freed
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2016-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING A LOCAL
TRANSPORTATION PROJECT ADVANCE FUNDING
AGREEMENT WITHT THE TEXAS DEPARTMENT OF
TRANSPORTATION ADDRESSING FUNDING
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PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE
LANDSCAPE IMPROVEMENTS OF STATE HIGHWAY 114
FROM THE MAIN STREET BRIDGE TO TEXAN TRAIL IN
THE CITY OF GRAPEVINE; AND PROVIDING AN
EFFECTIVE DATE.
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 12. Consider a resolution for a sole source provider for software implementation
from NewEdge Services, LLC.
City Manager Rumbelow recommended approval of a resolution for the purchase of
software implementation in an amount not to exceed $24,520. The implementation of this
software will enable City staff to better track projects such as mowing, park maintenance
and repair, and contractor billing.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2016-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SOFTWARE IMPLEMENTATION FROM A SOLE SOURCE
VENDOR, NEWEDGE SERVICES, LLC, AND PROVIDING
AN EFFECTIVE DATE
Item 13. Consider the award of an informal request for quote for a utility vehicle from
Grapevine Kawasaki.
Fire Chief Darrell Brown recommended approval of the purchase of a utility vehicle for an
amount not to exceed $23,509.50 to be used by the Grapevine Fire Department.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
CI
04/05/16
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 14. Consider a resolution authorizing the purchase of a triplex tee mower and
verticutting unit from Luber Bros. through an Interlocal Participation Agreement with The
Local Government Purchasing Cooperative (BuyBoard).
Director of Golf Russell Pulley recommended approval of the purchase of a triplex tee
mower and verticutting unit for an amount not to exceed $34,318.78.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2016-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TEE MOWER AND VERTICUTTING UNIT THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 15. Consider renewal of annual contracts with Pure Service Corporation as the
primary vendor and ACBMS International Group as the secondary vendor for cabin
housekeeping services.
Parks and Recreation Director Mitchell recommended approval of the renewal of the
annual contracts for cabin housekeeping services in an estimated annual amount of
$52,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 16. Consider renewal of annual contracts with HD Supply Waterworks and Fortiline
Waterworks for waterworks products.
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Public Works Director Stan Laster recommended approval of the renewal of annual
contracts for waterworks products in an estimated annual amount of $182,000.
Waterworks products include brass, various size pipe, fire hydrant parts, and fittings.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 17. Consider renewal of annual contracts for various fuels to a primary vendor,
Martin Eagle Oil Company; secondary vendor, TAC Energy; and an alternate vendor,
Douglas Distributing, through an Interlocal Cooperative Agreement with Tarrant County,
Texas.
Public Works Director Laster recommended approval of the renewal of annual contracts
for various fuels in an estimated amount of $837,500.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 18. Consider a final amendment to the engineering services contract with Freese
and Nichols, Inc. for the Wastewater Treatment Plant Headworks Project and an
ordinance appropriating funds from the Capital Utility Fund.
Public Works Director Laster recommended approval of the final amendment to the
engineering services contract for the Wastewater Treatment Plant Headworks Project.
The contract currently is authorized at $319,136 for both design and construction phase
services. The amendment will increase the total authorized contract amount to $368,636.
The ordinance authorizes an amount of $49,500 to be appropriated from the
undesignated fund balance in the Capital Utility Fund and amending the 2016 Capital
Improvement Plan.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
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04/05/16
ORDINANCE NO. 2016-023
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2016, PROVIDING FOR THE TRANSFER OF
THE FUNDS; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 19. Consider an engineering services contract with Gupta and Associates Inc. to
perform an arc flash hazard analysis on electrical equipment at the Water Treatment
Plant, Wastewater Treatment Plant, and the Raw Water Pump Station.
Public Works Director Laster recommended approval of the engineering services contract
in amount of $65,000. The Occupational Safety and Health Administration requires
electrical equipment to be labeled with arc -flash hazard level data and to indicate required
personal protective equipment.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 20. Consider the minutes of the March 15, 2016 Regular City Council meeting.
City Secretary Tara Brooks recommended approval.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Motion was made to adjourn the meeting at 9:09 p.m.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of April, 2016.
rA
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
04/05/16