HomeMy WebLinkAboutItem 24 - Lake Water Rights Accounting PlanMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 17, 2023
SUBJECT: GRAPEVINE LAKE WATER RIGHTS ACCOUNTING PLAN
RECOMMENDATION: City Council consider ratifying a letter agreement and approving an
engineering services contract with Plummer Associates, Inc.to implement
and administer the Lake Water Rights Accounting Plan and an ordinance
to appropriate the funds.
FUNDING SOURCE: Upon approval of the attached ordinance, funds will be available in the
Utility Enterprise Fund in the estimated amount of $151,659.
BACKGROUND: The Grapevine Lake Accounting Plan tracks the usage of water for the
City of Grapevine, the City of Dallas and Dallas County Park Cities MUD
from the lake against their water rights. This Plan, approved by the TCEQ
in 2002, has been an ongoing process for many years. The Plan requires
that a Registered Professional Engineer implement and administer the
Plan. CP&Y, Inc. had provided those services to the City of Grapevine and
the other two water rights holders on the lake over the past several years.
The contract with CP&Y, Inc. has expired and three engineering firms
were interviewed to take over the Grapevine Lake Accounting Plan. The
past accounting was tracked on an Excel spreadsheet and the water
rights holders were interested in modernizing the accounting plan to allow
for data input via web -based input screens and to provide plan output via
web -based dashboards. Plummer Associates, Inc. was selected by a
committee of the the three water rights holders.
Plummer will update the existing spreadsheet to a database format input
structure and add graphics and reports to perform quality checks and to
easily monitor the available capacity of each account. Plummer will then
move to the next phase to create the Grapevine Lake Information Hub to
make information easy to enter and retrieve. Amendments will be brought
forward to council for approval for additional work on the Grapevine Lake
Information Hub.
Due to the extended hot and dry period experienced in North Texas,
Grapevine Lake has experienced a rapid decline in water level and is
approaching the level (530') that makes it critical to maintain daily updates
of the the accounting plan. Staff issued Plummer a work authorization in
the not to exceed amount of $14,500 while the larger contract was under
review. The remaining contract amount for Phase 1 for approval is
$61,559 for a total of $76,059.
In addition, there is a $2,800 per month cost to manage the plan through
December 31, 2025 (27 months X $2800/month) for a total of $75,600.
Total compensation authorized in this contract is $151,659. The three
parties agree to split the design costs and monthly administration costs
equally. The City will pay upfront and request reimbursement from the City
of Dallas and Dallas County Park Cities MUD in the amount of $101,106
as billed.
Staff recommends approval.
ORDINANCE NO. 2023-069
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $151,659 IN THE UTILITY ENTERPRISE CAPITAL FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to complete and
maintain the Grapevine Lake Water Rights Accounting Plan; and
WHEREAS, funding is available in the Utility Enterprise Capital Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an estimated amount of
$151,659 to be appropriate from the Utility Enterprise Capital Fund for the for the
Grapevine Lake Water Rights Accounting Plan.
Section 3. That a copy of the revised FY 2023-2024 annual budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of October, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2023-069 2