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Home My WebLink About2023-10-19 Regular Meeting Agenda City of Grapevine, Texas Golf Course Advisory Board October 19, 2023 5:00 P.M. Grapevine Golf Course Clubhouse (Multipurpose Room) 3800 Fairway Drive Grapevine, Texas 76051 Call to Order Citizen Comments Any person who is not scheduled on the agenda may address the <Board> under Citizen Comments or on any other agenda item <by completing a Citizen Appearance Request form with the staff>. A member of the public may address the <Board> regarding an item on the agenda either before or during the Board’s consideration of the item, upon being recognized by the <Chairman> or upon the consent of the <Board>. In accordance with the Texas Open Meetings Act, the <Board> is restricted in discussing or taking action during Citizen Comments. New Business 1) Summary of Golf Course operations 4th Quarter (Robert Singletary) 2) Golf Course maintenance report (Merlin Tielkemeier) 3) Persimmons Bar and Grill update (Archie Grine) 4) Instructional programs & golf outings (Eric Hunt) 5) Golf Course projects update - cart paths, pond shoreline, Range -Phase 2 (Robert Singletary) Consideration of minutes Consider approval of the minutes of the July 20, 2023 meeting and take any necessary action. Adjournment If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Golf Course, Robert Singletary, at 817-410-3379 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Golf Course Advisory Board Agenda was prepared and posted on this the 13th DAY of October, 2023 AT 5:00 P.M. Robert Singletary Director of Golf STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Golf Course Advisory Board of the City of Grapevine, Texas met in regular session on this 19th day of October 2023 at 5:00 p.m. at the Grapevine Golf Course, 3800 Fairway Drive, with the following members present: Louis Capone Mario Valles - Robert Blalock Tom Cherry Deborah Gore Ronnie Hatley Dion Christison Bryan Humphreys Jonathan Wall Member (Not Present) Member (Not Present) Member (Present) Member (Present) Member (Present) Member (Present) Member (Present) Member (Present) Member (Present) Constituting a quorum, with the following members of the City Staff: Robert Singletary Director of Golf Eric Hunt Head Golf Professional Merlin Tielkemeir Head Superintendent Archie Grine Restaurant Manager Paul Slechta City of Grapevine Council Member (Not Present) CALL TO ORDER Tom Cherry called the meeting to order at 5:01 pm. CITIZEN COMMENTS No citizen comments. New Business 1) Merlin discussed the condition of the golf course from the long, hot summer months. They have used a lot of water and the course looks very green compared to other courses in the Metroplex. The over seed of the tee boxes and driving range has been completed and came in very nicely. The new putting green is open and golfers are starting to use it more. They have sodded some high traffic areas on the golf course (Pecan 9, Mock 9) and still have some areas to finish in the next 2 weeks. He commented they would like to add some more sand in the bunkers that may happen in the fall. It is very hard to obtain sand. Once winter approaches, they will redistribute current sand in all the bunkers. TC asked about the poa issue coming back in the spring time. MT said they have been spraying Pre -emergent thru October (3 treatments). Time will tell. Everyone commented on the positive conditions of the course. RS & EH commented on other courses in the area having weather cracks that GV does not. 2) Robert commented on the executive summary report. Revenues are higher than last year... rate increase has helped with green fees and cart fees. Merchandise was down in 4th quarter but up 13% total year to date. We were up 9% in total revenue year to date. The surplus in monies will help pay for course improvements such as cart path work, pond work and possibly short game work. Our successes are the positive turf conditions through the heat of the summer & increased play and adjusted tee sheet to accommodate high demand for early tee times. Some challenges we are facing are more wear and tear on our golf cart fleet. TC ask if the course can keep handling 80K rounds a year... RS said it could but the conditions of the course would not be as positive as they are now. Compaction would be a major issue (lots of cart traffic). Robert asked RS if the Gold Card would be going forward for 2024 and RS said no. RS commented the #1 complaint we hear from public golfers is they cannot make a tee time because you are so busy. We are trying to get back to being a public golf course so eliminating the gold card will help us do that. We currently have 90 Annual Pass holders that can make tee times 8 days in advance. We will manage the tee sheet appropriately to block out times for the 'public' the start of 2024. All of the Advisory Committee members understood the challenges and need to change and were in agreement that it was best the Gold Card should go away. 3) Archie commented that he has been employed for 1 year and has seen lots of positive and negative aspects of Persimmon's. The growth Persimmon's has seen is adding brunch to the menu on Friday, Saturday and Sunday's which has shown very positively, grab & go menu has added, RS got the patio cleaned and repainted. Some of the challenges they have faced is losing some of their employees, lack of bigger groups and maintaining high service levels. They have started to book some parties and meetings which helps with revenue. TC asked about the golf & Persimmon's budgets and how they are managed and do they come from the general fund. RS commented that the entire golf operation is an enterprise fund; not from the general fund. We eat what we kill. Any surpluses to our budget we can use to improve the golf course. 4) Eric Hunt commented on instruction programs and golf outings. The instruction program is thriving with David Hirschfeld taking over the junior academy and growing the academy. He has implemented a couple of Parent -Child 9 hole tournaments which is bringing newer people to the golf course. Individual lessons and the Get Golf Ready clinics continue to grow. EH still receives many calls and emails about tournaments throughout the year. He balances out the tournaments with the public play. He is requiring food with any group 24 players or more which helps everyone in the operation. 5) RS commented on some golf course projects. The new putting green and tee box Pecan #1 have been completed are now in play. We put new golf carts in our 2025 budget, but we are going to wait until 2026 budget for a newer improved cart from Yamaha. We will convert the budgeted monies to land improvements. Possibly removing current chipping green and building a new improved chipping green with more bunkers, possibly a wedge course with smaller greens, more cart path work and some pond work on Mock 1 and Mock 6. The city council has approved for more architectural work on the old clubhouse and concourse. The plan is to remodel both in the future to be used for events. The issue to be faced in the immediate future is where are we going to park the golfers and the event people on the same day? CONSIDERATION of MINUTES Consideration to approve the minutes from the October 19th, 2023 meeting were approved by a motion by Bryan Humphreys with a second from Ronnie Hatley. ADJOURNMENT Tom Cherry asked for an adjournment of the meeting (5:45pm) and a second was made by Dion Christison. All were in favor and no one opposed. ATTEST: 14� Robert Singletary Director of Golf APPROVED- om C er Chairman