HomeMy WebLinkAbout2023-10-17 Joint Meeting
CITY OF GRAPEVINE, TEXAS
REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
TUESDAY, OCTOBER 17, 2023
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner – City Council Conference Room
7:00 p.m. Call to Order of City Council Meeting – City Council Chambers
7:00 p.m. Executive Session – City Council Conference Room
7:30 p.m. Joint Regular Meeting – City Council Chambers
CALL TO ORDER: 7:00 p.m. – City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. – City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner David Hallberg
3. Mayor to present a proclamation recognizing October as National Community
Planning Month.
City Council October 17, 2023 Page 2
JOINT PUBLIC HEARINGS
4. Conditional Use Permit CU23-28 (Wash Your Stuff) – City Council and Planning
and Zoning Commission to conduct a public hearing relative to an application
submitted by Islam Shahin requesting conditional use permit to amend the
previously approved site plan CU21-27 (Ordinance No. 2022-012) to allow for the
development of a car wash facility. This request is specifically to add an ice vending
machine to the northeast corner of the property adjacent to Ira E. Woods Avenue
and for the addition of a shade structure to the existing dog wash area adjacent to
the south car wash building elevation. The subject property is located at 2201 Ira
E. Woods Avenue and is currently zoned “CC”, Community Commercial District.
5. Zoning Change Application Z22-03 (Grapevine Springs), Planned Development
Overlay PD23-02 and Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs
and Lot 1R, Block 1R, Grapevine Office Park – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by H Creek Development requesting to rezone 11.248 acres from the “PO”,
Professional Office District and “CC”, Community Commercial District to “R-7.5”,
Single-Family District and “R-5.0”, Zero-Lot-Line District with a planned
development overlay to develop 32 single-family detached lots and one open
space/common area lot. The planned development overlay is to allow for private
streets in a single-family/zero-lot-line residential development and for the front lot
lines to also be the centerline of the private street. Front yard setbacks for each
residential lot will be measured from the centerline of the private street on which it
fronts. The applicant is also requesting a replat of Lot 1, Block 1, Grapevine Office
Park. The subject property is located at 1600 West Northwest Highway.
Planning and Zoning Commission to recess to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
6. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have three (3) minutes to
address Council. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
City Council October 17, 2023 Page 3
NEW BUSINESS
7. Consider calling a public hearing regarding AM23-01 Accessory Dwelling Units
(ADUs) to create and amend definitions in Section 12, Definitions; amend uses
and use-specific standards in Section 13, “R-20”, Single-Family District; and create
use-specific standards in Section 42, Supplementary District Regulations of the
Zoning Ordinance relative to accessory dwelling units, and take any necessary
action.
8. Consider calling a public hearing regarding AM23-06 Payton-Wright Addition Pole
Signs to amend Subsection B.1., On-Premise Signs of the Zoning Ordinance to
include a segment of State Highway 114 between Lots 1R4, 2R, 3R and Lot 4 of
the Payton-Wright Addition to allow a shared pole or pylon signs between lots
within the planned commercial center, and take any necessary action.
9. Consider Resolution No. 2023-018 authorizing the acceptance of funds for the
State of Texas, Office of the Attorney General, Other Victim Assistance Grant
(OVAG) Program for Fiscal Year 2024, Ordinance No. 2023-064 to appropriate
the funds, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
10. Consider the renewal of an Interlocal Agreement with the Cities of Colleyville,
Southlake, and Keller for the Metroport Teen Court. Chief Financial Officer
recommends approval.
11. Consider a 10-year lease program for Lifepak devices and equipment with Stryker
Sales Corporation, Inc. Fire Chief recommends approval.
12. Consider the renewal of an agreement for applicant tracking software with
Governmentjobs.com, Inc. (DBA as NEOGOV). Human Resources Director
recommends approval.
13. Consider the renewal of an annual subscription for NewsBank services with
NewsBank, Inc. Library Director recommends approval.
14. Consider the renewal of an annual contract for the purchase of wood fiber
playground surfacing from GWG Wood Group. Parks and Recreation Director
recommends approval.
City Council October 17, 2023 Page 4
15. Consider the award of Best Value Bid 64-23 annual contract for Christmas lighting
and décor to include installation and maintenance with First Choice Christmas
Lights. Parks and Recreation Director recommends approval.
16. Consider the purchase of a drone light show for Merry and Bright Christmas Drove
Shows from Sky Elements, LLC and Ordinance No. 2023-065 appropriating the
funds. Parks and Recreation Director recommends approval.
17. Consider a one-year extension Entertainment and Attraction Overlay EA18-01
(Stand Rock Hotel and Waterpark) to include, but not be limited to, a hotel and
water park with on-premise alcohol beverage sales (beer, wine, and mixed
beverages), skill and coin operated machines in excess of eight machines, building
height in excess of 50 feet, and three pylon-type signs for property located 3509
North Grapevine Mills Boulevard. This request was approved on October 18, 2022.
Planning Services Director recommends approval.
18. Consider the renewal of an annual contract for the purchase of law enforcement
body cameras, supplies and equipment with Axon Enterprises, Inc. Police Chief
recommends approval.
19. Consider the purchase of police equipment to up-fit a police commander vehicle
from Defender Supply. Police Chief recommends approval.
20. Consider an annual contract for the purchase of hydrated cement slurry from
Martin Marietta. Public Works Director recommends approval.
21. Consider the first amendment to the engineering contract for the design of the
Grapevine Golf Course Waterline with Kimley Horn and Associates, Inc., and
Ordinance No. 2023-066 to appropriate the funds. Public Works Director
recommends approval.
22. Consider an engineering contract for the design of the Fairway Drive Waterline
project with Kimley Horn and Associates, Inc., and Ordinance No. 2023-067 to
appropriate the funds. Public Works Director recommends approval.
23. Consider a surveying services contract with Spooner and Associates, Inc. and
Ordinance No. 2023-068 to appropriate the funds. Public Works Director
recommends approval.
24. Consider ratifying a letter agreement and approving an engineering services
contract to implement and administer the Lake Water Rights Accounting Plan with
Plummer Associates, Inc. and Ordinance No. 2023-069 to appropriate the funds.
Public Works Director recommends approval.
25. Consider the minutes of the October 3, 2023 Regular City Council meeting. City
Secretary recommends approval.
City Council October 17, 2023 Page 5
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
26. Conditional Use Permit CU23-28 (Wash Your Stuff) – Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2023-070, if applicable, and take any necessary action.
27. Zoning Change Application Z22-03 (Grapevine Springs) – Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2023-071, if applicable, and take any necessary action.
28. Planned Development Overlay PD23-02 (Grapevine Springs) – Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2023-072, if applicable, and take any necessary action.
29. Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R,
Grapevine Office Park, and take any necessary action.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on October 13,
2023 by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
CITY OF GRAPEVINE, TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING
TUESDAY, OCTOBER 17, 2023
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
6:45 p.m. Workshop and Briefing Session - Planning and Zoning Commission
Conference Room
7:30 p.m. Joint Meeting with City Council - City Council Chambers
7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room
CALL TO ORDER: 6:45 p.m. - Planning and Zoning Commission Conference Room
WORKSHOP
1. Receive a report, hold a discussion and provide staff direction regarding the
creation of an electric vehicle (EV) charging station definition and use-specific
standards, and take any necessary action. This item was discussed at the August
1, 2023 Planning and Zoning Commission Workshop.
BRIEFING SESSION
2. Conduct a briefing session to discuss all items scheduled on tonight’s agenda. No
action will be taken. Each item will be considered during the Regular Session
which immediately follows the Joint Public Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
3. Invocation and Pledge of Allegiance: Commissioner David Hallberg
4. Mayor to present a proclamation recognizing October as National Community
Planning Month.
JOINT PUBLIC HEARINGS
5. Conditional Use Permit CU23-28 (Wash Your Stuff) – City Council and Planning
and Zoning Commission to conduct a public hearing relative to an application
submitted by Islam Shahin requesting conditional use permit to amend the
previously approved site plan CU21-27 (Ordinance No. 2022-012) to allow for the
development of a car wash facility. This request is specifically to add an ice vending
machine to the northeast corner of the property adjacent to Ira E. Woods Avenue
and for the addition of a shade structure to the existing dog wash area adjacent to
the south car wash building elevation. The subject property is located at 2201 Ira
E. Woods Avenue and is currently zoned “CC”, Community Commercial District.
Planning and Zoning Commission October 17, 2023 Page 2
6. Zoning Change Application Z22-03 (Grapevine Springs), Planned Development
Overlay PD23-02 and Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs
and Lot 1R, Block 1R, Grapevine Office Park – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by H Creek Development requesting to rezone 11.248 acres from the “PO”,
Professional Office District and “CC”, Community Commercial District to “R-7.5”,
Single-Family District and “R-5.0”, Zero-Lot-Line District with a planned
development overlay to develop 32 single-family detached lots and one open
space/common area lot. The planned development overlay is to allow for private
streets in a single-family/zero-lot-line residential development and for the front lot
lines to also be the centerline of the private street. Front yard setbacks for each
residential lot will be measured from the centerline of the private street on which it
fronts. The applicant is also requesting a replat of Lot 1, Block 1, Grapevine Office
Park. The subject property is located at 1600 West Northwest Highway.
REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) -
Planning and Zoning Conference Room
CITIZEN COMMENTS
7. Any person who is not scheduled on the agenda may address the Commission
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the staff. A member of the public may address the
Commission regarding an item on the agenda either before or during the
Commission’s consideration of the item, upon being recognized by the Chairman
or upon the consent of the Commission. In accordance with the Texas Open
Meetings Act, the Commission is restricted in discussing or taking action during
Citizen Comments.
NEW BUSINESS
8. Conditional Use Permit CU23-28 (Wash Your Stuff) – Consider the application and
make a recommendation to City Council.
9. Zoning Change Application Z22-03 (Grapevine Springs) – Consider the application
and make a recommendation to City Council.
10. Planned Development Overlay PD23-02 (Grapevine Springs) – Consider the
application and make a recommendation to City Council.
11. Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R,
Grapevine Office Park – Consider the application and make a recommendation to
City Council.
12. Consider the minutes of the September 19, 2023 Regular Planning and Zoning
Commission meeting.
Planning and Zoning Commission October 17, 2023 Page 3
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on October 13,
20223 by 5:00 p.m.
_______________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th
day of October, 2023 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the Planning and Zoning
Commission:
Larry Oliver Chairman
Monica Hotelling Vice Chairman
Beth Tiggelaar Member
Dennis Luers Member
Traci Hutton Member
David Hallberg Member
Jason Parker Member
Mark Assaad Alternate Member
Ben Johnson Alternate Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Item 1. Executive Session
Mayor William D. Tate called the meeting to order at 7:00 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
City Council October 17, 2023 Page 2
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:31 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow stated no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:35 p.m.
Item 2. Invocation and Pledge of Allegiance
Commissioner David Hallberg gave the invocation and led the Pledge of Allegiance.
Item 3. Mayor to present a proclamation recognizing October as National Community
Planning Month.
Mayor Tate presented the proclamation for National Community Planning Month to
Planning and Zoning Commission Chairman Larry Oliver and Vice Chairman Monica
Hotelling.
Chairman Oliver thanked Council for the recognition.
No action was taken on this item.
JOINT PUBLIC HEARINGS
Item 4. Conditional Use Permit CU23-28 (Wash Your Stuff)
Mayor Tate declared the public hearing open.
Planning Services Director Erica Marohnic reported the applicant was requesting to
amend the previously approved site plan CU21-27 (Ordinance No. 2022-012) to allow for
the development of a car wash facility. This request is specifically to add an ice vending
machine to the northeast corner of the property adjacent to Ira E. Woods Avenue and for
the addition of a shade structure to the existing dog wash area adjacent to the south car
wash building elevation. The subject property is located at 2201 Ira E. Woods Avenue
and is currently zoned “CC”, Community Commercial District.
City Council October 17, 2023 Page 3
Applicant Islam Shahin presented this item and answered questions form the Commission
and Council.
Applicant Representative Willie Daniel answered questions from the Commission
regarding the ice machine.
No one wished to speak during the public hearing and there was no correspondence to
report.
Motion was made to close the public hearing.
Motion: Luers
Second: Hotelling
Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 5. Zoning Change Application Z23-03 Planned Development Overlay PD23-02
(Grapevine Springs), and Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and
Lot 1R, Block 1R, Grapevine Office Park
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant submitted a written request
to table the public hearings for the zoning change, planned development overlay and final
to the November 21, 2023 joint meeting.
Applicant Eason Maykus explained why they are requesting to table.
Motion was made to table Zoning Change Application Z23-03, Planned Development
Overlay PD23-02 (Grapevine Springs), and Final Plat for Lots 1-32, 33X, Block 1,
Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park to the November 21,
2023 joint meeting.
Motion: Hutton
Second: Hallberg
Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker
Nays: None
Approved: 7-0
Motion was made to table Zoning Change Application Z23-03, Planned Development
Overlay PD23-02 (Grapevine Springs), and Final Plat for Lots 1-32, 33X, Block 1,
City Council October 17, 2023 Page 4
Grapevine Springs and Lot 1R, Block 1R, Grapevine Office Park to the November 21,
2023 joint meeting.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta
Nays: None
Abstain: Leal
Approved: 6-0-1
Note: The agenda incorrectly listed the application number as Z22-03, this case was
advertised as Z23-03.
The Planning and Zoning Commission recessed to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council remained in session in the Council Chambers to consider published
business.
Item 6. Citizen Comments
Sharon Grippe, 553 Dove Creek Circle, Grapevine spoke in opposition to the tabling of
the Grapevine Springs public hearing.
Socrates Villarreal, 109 Cross Creek Drive, Grapevine spoke in opposition to the tabling
of the Grapevine Springs public hearing.
Frank Colby, 538 Dove Creek Circle, Grapevine spoke in opposition to the tabling of the
Grapevine Springs public hearing.
Julie Jacob, 503 Dove Creek Place, Grapevine addressed the petition and letter submittal
process for the Grapevine Springs requests.
Anna Amann, 3009 Creekview Drive, Grapevine spoke about the conditions of the school
zone at Pool Road and Glenhope Circle North.
City Attorney Matthew C.G. Boyle addressed the Council’s and Commission’s legal
prerogative that allows them to table agenda items.
City Manager Rumbelow said staff will look into the issues that were raised about the
notification process.
NEW BUSINESS
Item 7. Consider calling a public hearing regarding AM23-01 Accessory Dwelling Units
(ADUs) to create and amend definitions in Section 12, Definitions; amend uses and use-
specific standards in Section 13, “R-20”, Single-Family District; and create use-specific
City Council October 17, 2023 Page 5
standards in Section 42, Supplementary District Regulations of the Zoning Ordinance
relative to accessory dwelling units, and take any necessary action.
Planning Services Director Marohnic requested Council call a public hearing relative to
amendments to the zoning ordinance regarding accessory dwelling units.
Planning Services Director Marohnic and Chairman Oliver answered questions from the
Council.
Council discussed this item.
Motion was made to call a public hearing regarding AM23-01 Accessory Dwelling Units
(ADUs) to create and amend definitions in Section 12, Definitions; amend uses and use-
specific standards in Section 13, “R-20”, Single-Family District; and create use-specific
standards in Section 42, Supplementary District Regulations of the Zoning Ordinance
relative to accessory dwelling units.
Motion: O’Dell
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Mayor Tate announced the Council would consider the recommendations of the Planning
and Zoning Commission next.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 26. Conditional Use Permit CU23-28 (Wash Your Stuff)
Chairman Oliver announced the Planning and Zoning Commission approved the
conditional use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU23-28 (Wash Your Stuff) and
Ordinance No. 2023-070.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-070
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU23-28 TO AMEND THE PREVIOUSLY
APPROVED SITE PLAN OF CU21-27 (ORDINANCE NO.
2022-012) TO ADD AN ICE VENDING MACHINE TO THE
City Council October 17, 2023 Page 6
NORTHEAST CORNER OF THE PROPERTY ADJACENT
TO IRA E. WOODS AVENUE AND FOR THE ADDITION OF
A SHADE STRUCTURE TO THE EXISTING DOG WASH
AREA ADJACENT TO THE SOUTH BUILDING ELEVATION
FOR AN EXISTING CAR WASH (WASH YOUR STUFF) ON
LOT 6A, BLOCK 1, DFW BUSINESS PARK (2201 IRA E.
WOODS AVENUE) IN A DISTRICT ZONED “CC”,
COMMUNITY COMMERCIAL A DISTRICT ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) AND PROVIDING AN EFFECTIVE
DATE
Item 27. Zoning Change Application Z23-03 (Grapevine Springs)
The public hearing for the zoning change was tabled to the November 21, 2023 meeting,
therefore no action was taken at this meeting.
Note: The agenda incorrectly listed the application number as Z22-03, this case was
advertised as Z23-03.
Item 28. Planned Development Overlay PD23-02 (Grapevine Springs)
The public hearing for the planned development overlay was tabled to the November 21,
2023 meeting, therefore no action was taken at this meeting.
Council continued with the agenda in the published order.
Item 8. Consider calling a public hearing regarding AM23-06 Payton-Wright Addition Pole
Signs to amend Subsection B.1., On-Premise Signs of the Zoning Ordinance to include
a segment of State Highway 114 between Lots 1R4, 2R, 3R and Lot 4 of the Payton-
Wright Addition to allow a shared pole or pylon signs between lots within the planned
commercial center, and take any necessary action.
Planning Services Director Marohnic requested Council order a public hearing to allow
shared pole or pylon signs between lots within the planned commercial center.
City Council October 17, 2023 Page 7
Motion was made to call a public hearing regarding AM23-06 Payton-Wright Addition Pole
Signs to amend Subsection B.1., On-Premise Signs of the Zoning Ordinance to include
a segment of State Highway 114 between Lots 1R4, 2R, 3R and Lot 4 of the Payton-
Wright Addition to allow a shared pole or pylon signs between lots within the planned
commercial center.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 9. Consider Resolution No. 2023-018 authorizing the acceptance of funds for the
State of Texas, Office of the Attorney General, Other Victim Assistance Grant (OVAG)
Program for Fiscal Year 2024, Ordinance No. 2023-064 to appropriate the funds, and
take any necessary action.
Police Chief Mike Hamlin requested approval to accept ng $25,700 received from the
Other Victim Assistance Grant Program to reimburse the City for a portion of the costs of
the Victim Services Advocate position.
Motion was made to approve Resolution No. 2023-018 authorizing the acceptance of
funds for the State of Texas, Office of the Attorney General, Other Victim Assistance
Grant (OVAG) Program for Fiscal Year 2024, and Ordinance No. 2023-064 to appropriate
the funds in the Grant Fund.
Motion: O’Dell
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2023-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE
ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR
THE PURPOSE OF PARTICIPATING IN THE STATE OF
TEXAS, OFFICE OF THE ATTORNEY GENERAL, OTHER
VICTIM ASSISTANCE (OVAG) GRANT PROGRAM,
HEREINAFTER REFERRED TO AS THE “GRANT
PROGRAM”; AND CERTIFYING THAT THE APPLICANT IS
ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND
PROVIDING AN EFFECTIVE DATE
ORDINANCE NO. 2023-064
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
City Council October 17, 2023 Page 8
APPROPRIATION OF REVENUE IN THE AMOUNT OF
$25,700 IN THE GRANT FUND TO BE RECEIVED FROM
THE STATE OF TEXAS, OFFICE OF THE ATTORNEY
GENERAL, OTHER VICTIM ASSISTANCE (OVAG) GRANT
PROGRAM AND AUTHORIZING THE APPROPRIATION OF
$25,700 IN THE GRANT FUND FOR EXPENDITURES
ASSOCIATED WITH THE GRANT WHICH ARE
CONSISTENT WITH THE APPROVED GRANT;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. Council Member Rogers requested item 23 be removed from the
consent agenda. This item was considered after the remaining consent agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 10. Consider the renewal of an Interlocal Agreement with the Cities of Colleyville,
Southlake, and Keller for the Metroport Teen Court.
Chief Financial Officer Jeff Strawn recommended approval of the Interlocal Agreement
for Metroport Teen Court for an annual amount of $36,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 11. Consider a 10-year lease program for Lifepak devices and equipment with
Stryker Sales Corporation, Inc.
Fire Chief Darrell Brown recommended approval of a 10-year lease program for Lifepak
devices and equipment for an amount not to exceed $392,023.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
City Council October 17, 2023 Page 9
Item 12. Consider the renewal of an agreement for applicant tracking software with
Governmentjobs.com, Inc. (DBA as NEOGOV).
Human Resources Director Rachel Huitt recommended approval of the renewal of the
annual contract for the use applicant tracking software for an annual amount of
$15,760.80.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 13. Consider the renewal of an annual subscription for NewsBank services with
NewsBank, Inc.
Library Director Leigh Kapsos recommended approval of the annual subscription for
NewsBank research services for an amount not to exceed $26,073.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 14. Consider the renewal of an annual contract for the purchase of wood fiber
playground surfacing from GWG Wood Group.
Parks and Recreation Director Chris Smith recommended approval of the annual contract
for the purchase of wood fiber playground surfacing for an estimated amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 15. Consider the award of Best Value Bid 64-23 annual contract for Christmas
lighting and décor to include installation and maintenance with First Choice Christmas
Lights.
Parks and Recreation Director Smith recommended approval of the award of the Best
Value Bid for annual Christmas lighting and décor for an annual estimated amount of
$100,000.
City Council October 17, 2023 Page 10
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 16. Consider the purchase of a drone light show for Merry and Bright Christmas
Drove Shows from Sky Elements, LLC and Ordinance No. 2023-065 appropriating the
funds.
Parks and Recreation Director Smith recommended approval of the purchase of services
and equipment needed for three drone shows in the amount of $68,000 and Ordinance
No. 2023-065 authorizing the receipts from Hotel Vin and Harvest Hall be appropriated in
the Special Revenue Fund.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-065
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNT OF $32,000 IN THE SPECIAL
REVENUE FUND TO BE RECEIVED FROM HOTEL VIN
AND HARVEST HALL; AUTHORIZING THE
APPROPRIATION OF $32,000 IN THE SPECIAL REVENUE
FUND; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
Item 17. Consider a one-year extension to Entertainment and Attraction Overlay EA18-
01 (Stand Rock Hotel and Waterpark) to include, but not be limited to, a hotel and water
park with on-premise alcohol beverage sales (beer, wine, and mixed beverages), skill and
coin operated machines in excess of eight machines, building height in excess of 50 feet,
and three pylon-type signs for property located 3509 North Grapevine Mills Boulevard.
Planning Services Director Marohnic recommended approval of the extension of the
previously approved Entertainment and Attraction Overlay that is set to expire on October
18, 2023.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
City Council October 17, 2023 Page 11
Nays: None
Approved: 7-0
Note: The original case number was EA18-01. A second case, EA22-01, was approved
on October 18, 2022. This extension is for that second case.
Item 18. Consider the renewal of an annual contract for the purchase of law enforcement
body cameras, supplies and equipment with Axon Enterprises, Inc.
Police Chief Hamlin recommended approval of the contract for the purchase of law
enforcement equipment to include body-worn and fleet cameras, tasers, supplies, digital
evidence storage, equipment and maintenance for an estimated amount of $307,659.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 19. Consider the purchase of police equipment to up-fit a police commander vehicle
from Defender Supply.
Police Chief Hamlin recommended approval of the purchase of equipment to include a
truck bed cover, pull out drawer, secondary computer system and radio to up-fit a police
commander vehicle for a total amount not to exceed $42,009.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 20. Consider an annual contract for the purchase of hydrated cement slurry from
Martin Marietta.
Public Works Director Bryan Beck recommended approval of the annual contract to
purchase hydrated cement for the Kimball Road Project, for an amount not to exceed
$140,280.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
City Council October 17, 2023 Page 12
Item 21. Consider the first amendment to the engineering contract for the design of the
Grapevine Golf Course Waterline with Kimley Horn and Associates, Inc., and Ordinance
No. 2023-066 to appropriate the funds.
Public Works Director Beck recommended approval of the amendment to the engineering
contract for the design of the Grapevine Golf Course Waterline for an estimated amount
of $49,500 and Ordinance No. 2023-066 to appropriate the funds in the Utility Enterprise
Capital Funds.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-066
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $49,500 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 22. Consider an engineering contract for the design of the Fairway Drive Waterline
project with Kimley Horn and Associates, Inc., and Ordinance No. 2023-067 to
appropriate the funds.
Public Works Director Beck recommended approval of the engineering contract for the
design of the Fairway Drive Waterline Project in an estimated amount of $140,000, and
Ordinance No. 2023-067 to appropriate the funds in the Utility Enterprise Capital Fund.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-067
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $140,000 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Council October 17, 2023 Page 13
Item 24. Consider ratifying a letter agreement and approving an engineering services
contract to implement and administer the Lake Water Rights Accounting Plan with
Plummer Associates, Inc. and Ordinance No. 2023-069 to appropriate the funds.
Public Works Director Beck recommended ratification of the letter agreement and
approval of an engineering services contract to implement and administer the Lake Water
Rights Accounting Plan for an estimated amount of $151,659, and Ordinance No. 2023-
069 to appropriate funds in the Utility Enterprise Capital Fund.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-069
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $151,659 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 25. Consider the minutes of the October 3, 2023 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 23. Consider a surveying services contract with Spooner and Associates, Inc. and
Ordinance No. 2023-068 to appropriate the funds.
Public Works Director Beck recommended approval of the contract for surveying services
for five projects for an estimated amount of $260,000 and provided more detail about the
work that will be done under this contract.
Motion was made to the surveying services contract and Ordinance No. 2023-068 to
appropriate the funds in the utility Enterprise Capital Fund.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
City Council October 17, 2023 Page 14
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-068
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $260,000 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Attorney Boyle requested Council take action on Item 29.
Item 29. Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1R, Block 1R,
Grapevine Office Park
Motion was to table the Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot
1R, Block 1R, Grapevine Office Park to the November 21, 2023 joint meeting.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:32 p.m.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th
day of November, 2023.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary