HomeMy WebLinkAboutItem 21 - LaserficheMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 7, 2023
SUBJECT: ANNUAL CONTRACT RENEWAL FOR LASERFICHE SUPPORT
SERVICES
RECOMMENDATION: City Council to consider approval for the renewal of an annual contract for
Laserfiche support services with MCCI, LLC for the IT Department.
FUNDING SOURCE: Funds are available in the Document Management Fund for an estimated
amount of $178,345.
BACKGROUND: Laserfiche is a system that automates, streamlines, and manages digital
records in a way that makes them easily retrievable, searchable, and
shareable while adhering to common record management principles.
The system integrates with our City website, which makes documents
easily accessible to the public. It also provides for secure staff access to
initiate, route, and approve documents ranging from agenda memos to
approving invoices.
This purchase will renew the licenses and support for the software. It also
includes the addition of support and services for the Audit Trail feature
within Laserfiche so staff can track activities performed in the Laserfiche
repository and Laserfiche Forms.
IT staff reviewed the contract for departmental specifications compliance
and pricing and determined that this contract would provide the best
service and pricing for meeting the needs of the City.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative (Buy
Board) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Staff recommends approval.
AP/LW