HomeMy WebLinkAboutItem 22 - Campground SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 7, 2023
SUBJECT: RENEWAL FOR CAMPSPOT RESERVATION SOFTWARE AT THE
VINEYARDS CAMPGROUND AND CABINS
RECOMMENDATION: City Council to consider the approval for the renewal of Campspot
Reservation System software at The Vineyards Campground and Cabins
for the Parks and Recreation Department.
FUNDING SOURCE: Funds are available in the Lake Parks Fund for an amount not to exceed
$30,000.
BACKGROUND: This is the first renewal purchase for use of the Campspot Reservation
System implemented at The Vineyards Campground and Cabins. Due to
the performance and functionality of Campspot, we have also
implemented the system at Meadowmere Park. There is a flat fee per
transaction within the system which means fees owed are a percentage of
revenue earned and not a typical fund obligation. The fee structure for the
Campspot system has proven to be more economical while also providing
a more robust, user-friendly product. This allows The Vineyards
Campground and Meadowmere Park to lower the cost of doing business
while providing a better service and user experience.
This procurement will be made in accordance with Local Government
Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a) (4),
personal, professional or planning services.
Staff recommends approval.
RS/LW