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HomeMy WebLinkAboutitem 26 - Fleet ManagementMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: NOVEMBER 7, 2023 SUBJECT: PROFESSIONAL CONSULTING SERVICES CONTRACT FOR FLEET MANAGEMENT ASSESSMENT AND ANALYSIS RECOMMENDATION: City Council to consider the approval for a professional consulting services contract for Fleet management assessment and analysis with Strategic Government Resources (SGR) for the Public Works Department. FUNDING SOURCE: Funds are available in the General Fund (Fleet Services) for an estimated amount of $22,995. BACKGROUND: Staff is seeking to evaluate our current operations to ensure we are utilizing best practices as it relates to our fleet replacement policy, staffing levels, and outsourcing efforts. Strategic Government Resources is a recognized leader in local government management and is actively engaged in local government operations, issues, and best management practices. The team members that will be assigned to this project are seasoned professionals with the training, education, and experience necessary to conduct a thorough assessment and provide valuable findings and recommendations. The work will include interviews of City fleet staff and users and data collection from fleet maintenance operations to review and analyze current operations in relation to industry best practices. The Fleet Division analysis will be presented in a final report and a presentation of recommendations. The final report will include review/analysis of operations, outsourcing, parts management, fuel, acquisition, customer service, distribution of existing staffing based on workload, staff training, and fleet replacement program practices. This procurement will be made in accordance with Local Government Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a) (4), personal, professional or planning services. A procurement for personal, professional, or planning services. Staff recommends approval. RH/LW