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HomeMy WebLinkAbout2023-11-07 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 7, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:15 p.m. Dinner - City Council Conference Room 6:45 p.m. Call to Order of City Council Meeting - City Council Chambers 6:45 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:45 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. C. Personnel relative to City Manager’s performance evaluation pursuant to Section 551.074, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Associate Pastor Jonathan Cook, First Baptist Church 3. Posting of the Colors and Pledges of Allegiance: Scout Troop 1928G CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to present a proclamation declaring November 4, 2023 as National Arbor Day. 6. Mayor Tate to present a proclamation declaring November 5-11, 2023 as National Animal Shelter Appreciation Week. 7. Mayor Tate to present a proclamation declaring November as National Native American Heritage Month. 8. Grapevine Chamber of Commerce Chair Kelly Schwartz to provide update on the Chamber of Commerce. 9. Chief Building Official to present proposed amendments to the 2021 International Building Code, the 2021 International Residential Code, the 2021 International Mechanical Code, the 2021 International Plumbing Code, the 2021 International Fuel Gas Code, the 2020 National Electrical Code, the 2018 Swimming Pool and Spa Code adopted by the State of Texas, and the City of Grapevine Regional amendments. NEW BUSINESS 10. Consider Resolution No. 2023-019 authorizing the acceptance of funds for the Fiscal Year 2024 Office of the Governor Public Safety Office Criminal Justice Division Grant on behalf of the Northeast Fire Department Association (NEFDA) for the First Responder Mental Health Program, Ordinance No. 2023-073 to appropriate the funds, and take any necessary action. 11. Consider Resolution No. 2023-020 authorizing the acceptance of funds from the State of Texas Justice Assistance Grant Program for Fiscal Year 2024, Ordinance No. 2023-074 to appropriate the funds, and take any necessary action. City Council November 7, 2023 Page 2 12. Consider an engineering services contract for the design of the Water Treatment Plant and Wastewater Treatment Plant Administration Facilities Improvements Project with Freese and Nichols Inc., Ordinance No. 2023-075 to appropriate the funds, and take any necessary action. 13. Consider Ordinance No. 2023-076 amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of East College Street from Main Street to Smith Street, and take any other necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 14. Consider a professional service agreement for the purchase of a fireworks display for the annual 2024 Fourth of July fireworks show from Illumination Fireworks. Convention and Visitors Bureau Director recommends approval. 15. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. Chief Financial Officer recommends approval. 16. Consider for the purchase of two fireworks displays for the Christmas Capital of Texas Carol of Lights kick-off event on Monday, November 20, 2023 from Illumination Fireworks. Parks and Recreation Director recommends approval. 17. Consider a fireworks permit for the City of Grapevine 2023 Carol of Lights fireworks display to be held on Monday, November 20, 2023 at City Hall. Fire Chief recommends approval. 18. Consider the purchase of hose assemblies for Fire Stations 2 and 3 from Air Cleaning Technologies, Inc. Fire Chief recommends approval. 19. Consider the purchase of Netwrix PolicyPak Endpoint Management software from SHI Government Solutions, Inc. Chief Information Officer recommends approval. 20. Consider the purchase of VEEAM License Migration support and maintenance from Soccour Solutions. Chief Information Officer recommends approval. 21. Consider the renewal of an annual contract for Laserfiche support services with MCCI, LLC. Chief Information Officer recommends approval. City Council November 7, 2023 Page 3 22. Consider the renewal of Campspot Reservation System software at The Vineyards Campground and Cabins. Parks and Recreation Director recommends approval. 23. Consider approving an interlocal agreement with the Tarrant County Public Health Environmental Health for inspections of food establishments and public pools and Ordinance No. 2023-077 to amend the City of Grapevine Code of Ordinances, Chapter 12 Health and Sanitation to be consistent with Tarrant County requirements for inspections of food establishments and public pools. Planning Services Director recommends approval. 24. Consider the purchase of law enforcement staffing software from Informer Systems, LLC. Police Chief recommends approval. 25. Consider the award of Best Value Bid 08-23 for an annual contract for pest control services with Versacor Pest Solution. Public Works Director recommends approval. 26. Consider a professional consulting services contract for fleet management assessment and analysis with Strategic Government Resources (SGR). Public Works Director recommends approval. 27. Consider a boundary line agreement with the Grapevine Cemetery Association on property located north of Dove Loop and west of North Dooley Street. Public Works Director recommends approval. 28. Consider Ordinance No, 2023-078 abandoning a portion of two drainage easements on separate tracts north of Dove Loop and west of Dooley Street owned by Grapevine Cemetery. Public Works Director recommends approval. 29. Consider the ratification of the emergency purchase of a valve for the raw water vault from Rangeline Utility Services LLC. Public Works Director recommends approval. 30. Consider a contract for electrical engineering consulting services for the design of the installation of a standby generator at the Water Treatment Plant with Gupta & Associates, Inc. and Ordinance No. 2023-079 to appropriate the funds. Public Works Director recommends approval. 31. Consider a contract for electrical engineering consulting services for Train 1, Train 2, and Train 3 improvements at the Wastewater Treatment Plant with Gupta & Associates, Inc. and Ordinance No. 2023-080 to appropriate the funds. Public Works Director recommends approval. 32. Consider the minutes of the October 17, 2023 Regular City Council meeting. City Secretary recommends approval. City Council November 7, 2023 Page 4 Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website November 3, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council November 7, 2023 Page 5 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of November, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:45 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. C. Personnel relative to City Manager’s performance evaluation pursuant to Section 551.074, Texas Government Code. City Council November 7, 2023 Page 2 The City Council recessed to the City Council Conference Room and began the closed session at 6:48 p.m. The closed session ended at 7:32 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072, 551.087, or 551.074. City Manager Bruno Rumbelow reported that no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:36 p.m. in the City Council Chambers. Item 2. Invocation Mayor Tate gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Mayor Tate lead the Pledge of Allegiance. Item 4. Citizen Comments Dave Miller, 2200 Chatam Hill Street, Grapevine praised the citizens serving in, or who served in, the Armed Services, and suggested Council create a Hometown Heroes campaign to hang banners on light poles along Main Street. PRESENTATIONS Item 5. Mayor Tate to present a proclamation declaring November 4, 2023 as National Arbor Day. Mayor Tate presented the Arbor Day proclamation to Parks and Recreation Director Chris Smith who thanked Council for the recognition and the City’s commitment to trees. There was no action taken on this item. Item 6. Mayor Tate to present a proclamation declaring November 5-11, 2023 as National Animal Shelter Appreciation Week. Mayor Tate read the proclamation that was presented to Animal Services Manager Kristina Valentine, Wesley Milner with Field Services, and Hannah Schneider with Shelter Services, who thanked Council for the proclamation and updated Council on some of the Animal Shelter activities. There was no action taken on this item. City Council November 7, 2023 Page 3 Item 7. Mayor Tate to present a proclamation declaring November as National Native American Heritage Month. Mayor Tate read the proclamation. Glenda Price from the Captain Molly Corbin Chapter of the Daughters of the American Revolution accepted the proclamation and thanked the Mayor and Council. There was no action taken on this item. Item 8. Grapevine Chamber of Commerce Chair Kelly Schwartz to provide update on the Chamber of Commerce. Grapevine Chamber of Commerce Chair Kelly Schwartz described the mission of the Chamber; the Chamber’s committees and efforts in the last three years; and updated Council on the Chambers’ current programs, activities, and initiatives. There was no action taken on this item. Item 9. Chief Building Official to present proposed amendments to the 2021 International Building Code, the 2021 International Residential Code, the 2021 International Mechanical Code, the 2021 International Plumbing Code, the 2021 International Fuel Gas Code, the 2020 National Electrical Code, the 2018 Swimming Pool and Spa Code adopted by the State of Texas, and the City of Grapevine Regional amendments. Chief Building Official Larry Gray highlighted the proposed changes to the various Building Codes to match current technology and construction standards. He also explained the updates to the fee schedules. Council will take action on the proposed changes at the November 21 meeting. There was no action taken on this item. NEW BUSINESS Item 10. Consider Resolution No. 2023-019 authorizing the acceptance of funds for the Fiscal Year 2024 Office of the Governor Public Safety Office Criminal Justice Division Grant on behalf of the Northeast Fire Department Association (NEFDA) for the First Responder Mental Health Program, Ordinance No. 2023-073 to appropriate the funds, and take any necessary action. Fire Chief Darrell Brown presented this item requesting the acceptance of a grant of $160,000, on behalf of the Northeast Fire Department Association, that will be used to establish a resiliency program for the NEFDA municipalities. Motion was made to approve Resolution No. 2023-019 authorizing the acceptance of funds for the Fiscal Year 2024 Office of the Governor Public Safety Office Criminal Justice Division Grant and Ordinance No. 2023-073 to appropriate the funds in the Grant Fund. Motion: Freed City Council November 7, 2023 Page 4 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE OFFICE OF THE GOVERNOR PUBLIC SAFETY OFFICE CRIMINAL JUSTICE DIVISION GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE “GRANT PROGRAM”; AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2023-073 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, INCREASING ESTIMATED RECEIPTS IN THE AMOUNT OF $160,000 IN THE GRANTS FUND TO BE RECEIVED FROM THE OFFICE OF THE GOVERNOR’S PUBLIC SAFETY OFFICE CRIMINAL JUSTICE SYSTEM DIVISION GRANT; AUTHORIZING THE APPROPRIATION OF $160,000 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 11. Consider Resolution No. 2023-020 authorizing the acceptance of funds from the State of Texas Justice Assistance Grant Program for Fiscal Year 2024, Ordinance No. 2023-074 to appropriate the funds, and take any necessary action. Police Chief Mike Hamlin presented this item and answered questions from Council regarding a grant from that State of Texas Justice Assistance Program that will be utilized to purchase mobile vehicle barriers in an amount of $105,000. Motion was made to approve Resolution No. 2023-020 authorizing the acceptance of funds from the State of Texas Justice Assistance Grant Program for Fiscal Year 2024 and Ordinance No. 2023-074 to appropriate the funds in the Grant Fund. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 7, 2023 Page 5 RESOLUTION NO. 2023-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, JUSTICE ASSISTANCE GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE “GRANT PROGRAM”; AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2023-074 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT $105,000 IN THE GRANT FUND TO BE RECEIVED FROM THE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND AUTHORIZING THE APPROPRIATION OF $105,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider an engineering services contract for the design of the Water Treatment Plant and Wastewater Treatment Plant Administration Facilities Improvements Project with Freese and Nichols Inc., Ordinance No. 2023-075 to appropriate the funds, and take any necessary action. Public Works Director Bryan Beck presented this contract to Council regarding the design of the expansions of the Water Treatment Plant and Wastewater Treatment Plant in an estimated amount of $2,130,000. Council discussed this item. Director Beck answered questions from Council. Motion was made to approve an engineering services contract for the design of the Water Treatment Plant and Wastewater Treatment Plant Administration Facilities Improvements Project with Freese and Nichols Inc. and Ordinance No. 2023-075 to appropriate the funds in the Utility Enterprise Capital Fund. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council November 7, 2023 Page 6 Nays: None Approved: 7-0 ORDINANCE NO. 2023-075 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $2,130,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Consider Ordinance No. 2023-076 amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of East College Street from Main Street to Smith Street, and take any other necessary action. Public Works Director Beck presented this item and answered questions regarding staff’s proposal to remove on-street parking from South Main Street to Smith Street on the east side of East College Street. Motion was made to approve Ordinance No. 2023-076 amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of East College Street from South Main Street to Smith Street. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-076 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, ARTICLE V PARKING, SECTION 23-63 NO PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request City Council November 7, 2023 Page 7 that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider a professional service agreement for the purchase of a fireworks display for the annual 2024 Fourth of July fireworks show from Illumination Fireworks. Convention and Visitors Bureau Director P.W. McCallum recommended approval of the agreement for the purchase of fireworks for the 2024 Fourth of July fireworks show in an amount not to exceed $69,760.50. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. Chief Financial Officer Jeff Strawn recommended approval of the annual contract for software to manage bids and contracts for an amount not to exceed $25,400. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider for the purchase of two fireworks displays for the Christmas Capital of Texas Carol of Lights kick-off event on Monday, November 20, 2023 from Illumination Fireworks. Parks and Recreation Director Smith recommended approval of the purchase of two fireworks displays for the Carol of Lights for a total amount not to exceed $40,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 7, 2023 Page 8 Item 17. Consider a fireworks permit for the City of Grapevine 2023 Carol of Lights fireworks display to be held on Monday, November 20, 2023 at City Hall. Fire Chief Brown recommend approval of a permit for the Carol of Lights to be held on Monday, November 20. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase of hose assemblies for Fire Stations 2 and 3 from Air Cleaning Technologies, Inc. Fire Chief Brown recommended approval of the purchase of hose assemblies, for a total amount not to exceed $34,600, to retrofit the diesel exhaust systems at Fire Stations 2 and 3. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of Netwrix PolicyPak Endpoint Management software from SHI Government Solutions, Inc. Chief Information Officer Tessa Allberg recommended approval of software for compliance with Zero-Trust Policy and ransomware protection in an amount not to exceed $29,988. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the purchase of VEEAM License Migration support and maintenance from Soccour Solutions. Chief Information Officer Allberg recommended approval for VEEAM License Migration and maintenance support for the backup of City data, for an amount not to exceed $18,000. City Council November 7, 2023 Page 9 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the renewal of an annual contract for Laserfiche support services with MCCI, LLC. Chief Information Officer Allberg recommended approval of the annual contract for Laserfiche support services for an amount not to exceed $178,345. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 22. Consider the renewal of Campspot Reservation System software at The Vineyards Campground and Cabins. Parks and Recreation Director Smith recommended approval of the Campspot Reservation System for an amount not to exceed $30,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 23. Consider approving an interlocal agreement with the Tarrant County Public Health Environmental Health for inspections of food establishments and public pools and Ordinance No. 2023-077 to amend the City of Grapevine Code of Ordinances, Chapter 12 Health and Sanitation to be consistent with Tarrant County requirements for inspections of food establishments and public pools. Planning Services Director Erica Marohnic recommended approval of the interlocal agreement for inspections of food establishments and public pools and Ordinance No. 2023-077 to amend the City of Grapevine Code of Ordinances as it relates to these inspections. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy City Council November 7, 2023 Page 10 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-077 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 12, HEALTH AND SANITATION; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Consider the purchase of law enforcement staffing software from Informer Systems, LLC. Police Chief Hamlin recommended approval of the purchase of staffing software for an amount not to exceed $41,100. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 25. Consider the award of Best Value Bid 08-23 for an annual contract for pest control services with Versacor Pest Solution. Public Works Director Beck recommended approval of the award of the Best Value Bid to establish fixed pricing for monthly pest control services of City facilities for an annual estimated amount of $60,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 7, 2023 Page 11 Item 26. Consider a professional consulting services contract for fleet management assessment and analysis with Strategic Government Resources (SGR). Public Works Director Beck recommended approval of a contract, for an estimated amount of $22,995, to assess the fleet management policies, staffing levels, operations, and outsourcing efforts Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 27. Consider a boundary line agreement with the Grapevine Cemetery Association on property located north of Dove Loop and west of North Dooley Street. Public Works Director Beck recommend approval of the Boundary Line Adjustment Agreement to clarify minor boundary issues between the cemetery property and right-of- way along North Dooley Street and Dove Loop. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 28. Consider Ordinance No, 2023-078 abandoning a portion of two drainage easements on separate tracts north of Dove Loop and west of Dooley Street owned by Grapevine Cemetery. Public Works Director Beck recommended approval of the ordinance to reduce an existing 70’ wide drainage easement to 40’ by abandoning two drainage easements on the Grapevine Cemetery. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-078 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING TWO City Council November 7, 2023 Page 12 (2) TRACTS THAT ARE PART OF A DRAINAGE EASEMENT ON GRAPEVINE CEMETERY, CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Consider the ratification of the emergency purchase of a valve for the raw water vault from Rangeline Utility Services LLC. Public Works Director Beck recommended ratification of the emergency purchase of a valve for the raw water supply located on the downstream side of the dam for an estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 30. Consider a contract for electrical engineering consulting services for the design of the installation of a standby generator at the Water Treatment Plant with Gupta & Associates, Inc. and Ordinance No. 2023-079 to appropriate the funds. Public Works Director Beck recommended approval of the design of a standby generator, transfer switch and relocation of the two existing pad mounted transformers for an estimated amount of $130,000, and an ordinance to appropriate the funds in the Utility Enterprise Fund. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-079 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $130,000 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 31. Consider a contract for electrical engineering consulting services for Train 1, Train 2, and Train 3 improvements at the Wastewater Treatment Plant with Gupta & Associates, Inc. and Ordinance No. 2023-080 to appropriate the funds. City Council November 7, 2023 Page 13 Public Works Director Beck recommended approval of the electrical engineering consulting services at the Wastewater Treatment Plant for an estimated amount of $280,000, and an ordinance to appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-080 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $280,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Consider the minutes of the October 17, 2023 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:38 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of December, 2023. APPROVED: ___________________________ William D. Tate Mayor City Council November 7, 2023 Page 14 ATTEST: ___________________________ Tara Brooks City Secretary