HomeMy WebLinkAboutItem 08 - Microsoft Product LicensesMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
• RUMBELOW, CITY MANAGER �i
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City Council to consider approval of a resolution for the purchase of Microsoft product
licenses from SHI Government Solutions, Inc. through an annual contract established by
the State of Texas Department of Information Resources (DIR) Cooperative Contracts
Program.
FUNDING SOURCE:
Funding for this purchase is currently available in accounts 325-44500-101-02-16 for
$36,845.20, 325-12050-000-0 for $73,690.40, 117-44540-209-4 for $4,800.00 and 117-
12050-000-0 for $9,600.00. The total amount is not to exceed $124,935.60.
This purchase request is for one year of Licensing and Software Assurance (maintenance)
for 600 Microsoft Office licenses we own:
One year of Exchange Online Plan one Gov for 30 licenses
One year of Exchange Online Plan G1 for 642 licenses
One year of Exchange Online Plan two for 25 licenses
One year of SharePoint Online Plan two for 200 licenses
One year of Virtual Desktop Access (VDA) for 470 licenses
Previously, these license renewal dates were staggered and purchased repetitively
throughout the year. Using the parallel process is timeline comprehensive, cost
consolidated and conducted once a year.
This purchase will be made in accordance with a contract established with SHI
Government Solutions, Inc. by the State of Texas Department of Information Resources
(DIR) Cooperative Contracts Program. Purchases through this program are authorized
under Texas Local Government Code, Chapter 271, Subchapter D and Texas
Government Code Chapter 2054, Section 2054.0565 (b).
Bids were taken by the cooperative and a contract was awarded to SHI Government
Solutions, Inc. The Purchasing and IT staff reviewed the contract for departmental
specification compliance and pricing and determined that the contract would provide the
best service and pricing for meeting the needs of the City.
Staff recommends approval.
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WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271,
Subchapter D and Texas Government Code, Chapter 2054, Section 2054.0565 (b) to
make purchases under a state contract therefore satisfying any state law requiring local
governments to seek competitive bids for the purchase of an item; and
WHEREAS, the State of Texas Department of Information Resources (DIR)
Cooperative Contracts program is a qualified purchasing program; and
WHEREAS, the City of Grapevine, Texas can participate in the State of Texas
Department of Information Resources (DIR) Cooperative Contract Program through
membership in the Program and wishes to utilize the contract meeting all State of Texas
bidding requirements; and
WHEREAS, the State of Texas DIR has an established annual contract no. DIR-
SDD-2503 with SHI Government Solutions, Inc. for IT Products and Related Services;
and
WHEREAS, The City has a need for various Microsoft product annual licenses;
and
WHEREAS, all legal prerequisites for the adoption of this resolution have been
met, including but not limited to the Local Government Code and the Open Meetings Act;
and
WHEREAS, the City Council hereby declares that the approval of this resolution is
in the best interests of the health, safety, and welfare of the public.
NOW, RE, BE IT RESOLVED BY THE CITY COUNCILOF
OF '•r TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Resolution No.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase with SHI Government Solutions, Inc. for various Microsoft product licenses
through an annual contract, with a one year optional renewal, for an amount not to
exceed $124,935.60.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said Microsoft product licenses.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of May, 2016.
WINNZ�
William D. Tate
Mayor
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Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Resolution No. 2