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HomeMy WebLinkAbout2012-08-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, AUGUST 7, 2012 AT 5:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss Public Safety Building construction and Community Activities Center(CAC) expansion. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 3rd day of August, 2012 at 5:00 p.m. 4g ak:gi„„,_ Jo.,y. Brown City .ecretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of August, 2012 at 5:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary C ALL TO ORDER Mayor Tate called the workshop to order at 5:36 p.m. ITEM 1. DISCUSS PUBLIC SAFETY BUILDING CONSTRUCTION AND COMMUNITY ACTIVITIES CENTER (CAC) EXPANSION City Manager Rumbelow started the briefing on the proposed construction of a new Public Safety Building and expansion of the Community Activities Center. He noted that up to $70 million in General Obligation Bonds could be authorized without any tax increase. Police Chief Salame and Fire Chief Steve Bass reviewed the various components that would comprise the 96,000 square foot Public Safety Building. The City Council had no questions regarding the Community Activities Center expansion. Following discussion, it was the consensus of the City Council that the Public Safety Building bond proposition in the amount of $38.6 million include a central plant and the relocation of the Information Technology Department, and for the bond proposition on the expansion of the Community Activities Center in the amount of$30.1 million to include a central plant for the CAC and Library. There was no formal action taken by the City Council. 08/07/12 ADJOURNMENT Council Member Stewart, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of August, 2012. APPROVED: 456g- William D. Tate Mayor ATTEST: Jo7 . Brown City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 7, 2012 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of August, 2012 at 5:00 p.m. AN,0154: aFg5k/PL- Jodi v Brown City ecretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th day of August, 2012 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:05 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Assistant City Manager Jennifer Hibbs stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 08/07/12 ADJOURNMENT Council Member Spencer, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:14 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of August, 2012. APPROVED: 4%6P-- William D. Tate Mayor ATTEST: es, J• • . Brown Cit, ecretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 7, 2012 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Darlene Freed CITIZEN COMMENTS PRESENTATION 1. Keep Grapevine Beautiful Activities update by Community Resource Coordinator Mary Jo Tellin. NEW BUSINESS 2. Consider a partnership with Baylor Regional Medical Center at Grapevine and Mad Duck Cyclery for a bicycle rack program for businesses in Grapevine and take any necessary action. 3. Consider an Engineering Design Services Contract with Pacheco Koch Consulting Engineers, Inc. for the Hudgins Street Roadway and Pedestrian Enhancement Project and take any necessary action. 4. Consider a resolution accepting the Certified Tax Rolls having a total appraised value of$9,380,817,927.00 less exemptions of$3,298,032,704.00 for a net taxable value of$6,082,785,223.00 and take any necessary action. 5. Consider approval of an Interlocal Agreement with the City of Colleyville for the operation and maintenance of the school zone signalization on southbound Heritage Avenue and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider a modification to the Personal Services Janitorial Contract for City Facilities with Regent Services to add janitorial paper products and restroom supplies. Public Works Director recommends approval. 7. Consider a resolution authorizing the purchase a New Heavy Duty Broadcast Epoxy Floor System for Fire Station No. 1 from Retail Commercial Specialty Flooring, Inc. through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 8. Consider award of Bid 390-2012 Tree Maintenance Services Annual Contract to Arbor Masters Tree Service as primary vendor and Preservation Tree Services as secondary vendor. Parks & Recreation Director recommends approval. 9. Consider the minutes of the July 17 and 25, 2012 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of August, 2012 at 5:00 p.m. 01/4 Jo.r . Brown Cit ecretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of August, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks absent, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Darlene Freed delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MS. PAM PRICE Ms. Pam Price, 2000 Carlsbad Court, offered her comments and support of the proposed expansion of the Community Activities Center (CAC) to include relocating the Senior Activities Center to the CAC. ITEM 1B. CITIZENS COMMENTS, MS. KAY BLANDING Ms. Kay Blanding, 112 Sycamore, spoke in support of the inclusion of the Senior Activities Center in the proposed CAC expansion. ITEM 1C. CITIZENS COMMENTS, MR. MEL CARRANZA Mr. Mel Carranza, 2005 Brookside Drive, stated his support of the proposed Community Activities Center expansion as a multi-generational center by including the relocation of the Senior Activities Center. 08/07/12 ITEM 1D. CITIZENS COMMENTS, MS. LINDA ROBBINS Ms. Linda Robbins, 2745 Hidden Lake Drive, offered her support and comments on the proposed Public Safety Building project. ITEM 1E. CITIZENS COMMENTS, MR. MIKE MORRIS Mr. Mike Morris, 849 Riverside North, spoke in support of the proposed bond election for the new Public Safety Building. ITEM 1 F. CITIZENS COMMENTS, MR. ARAM AZADPOUR Mr. Aram Azadpour, P. O. Box 2644, Grapevine, addressed the Council on the proposed bicycle rack program and the need for bicycle safety education; stated his support for the construction of the Public Safety Building and consolidating the City's Municipal Court with the Justice of the Peace; and spoke on an open records request on the City's health insurance. ITEM 1G. CITIZENS COMMENTS, MR. CLARENCE MULLER Mr. Clarence Muller, 3612 Lakeridge Drive, spoke in support of the proposed bicycle rack program. ITEM 1. PRESENTATION, KEEP GRAPEVINE BEAUTIFUL ACTIVITIES Community Resource Coordinator Mary Jo Tellin presented an update regarding the activities of Keep Grapevine Beautiful. Noting that volunteers participated in marking of storm drainage inlets, 70 adopt-an-areas, dismantling of the former paintball site, water quality projects, and in the last ten months 21 Eagle Scout projects have been completed. Ms. Tellin stated that since October 2007 volunteer hours contributed to keeping Grapevine beautiful have a monetary value equal to $1,034,428.85. ITEM 2. APPROVE PARTNERSHIP AND FUNDING, BICYCLE RACK PROGRAM Parks & Recreation Director Doug Evans stated the Parks & Recreation Advisory Board and Staff recommended approval of a partnership with Baylor Regional Medical Center at Grapevine and Mad Duck Cyclery for a bicycle rack program for Grapevine businesses, and funding in the amount of$7,500.00 for the City's share of the cost. He noted the cost of the bike racks will be split between Baylor Grapevine, the City and the participating business. The bicycle rack program will be offered to all businesses in Grapevine on a first-come, first-served basis until the funding is exhausted. Baylor Grapevine has agreed to fund $7,500.00 this year and has also agreed to allocate the same amount for next year's program. The program will require participating businesses to fund one-third of the cost of the bike racks, with Mad Duck Cyclery providing installation after the proposed site has been approved by the City and the business owner. 2 08/07/12 Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 3. APPROVE ENGINEERING DESIGN SERVICES CONTRACT, HUDGINS STREET ROADWAY AND PEDESTRIAN ENHANCEMENT PROJECT Public Works Director Stan Laster recommended approval of an Engineering Design Services Contract with Pacheco Koch Consulting Engineers, Inc. in the amount of $140,950.00 for the Hudgins Street Roadway and Pedestrian Enhancement Project and authorization for the City Manager to execute the contract. Mr. Laster noted the project was submitted in the 2009 NCTCOG call for projects and is comprised of the corridor segment between Ball Street and Bellaire Drive, with additional pedestrian improvements from Bellaire Drive to Church Street and from Ball Street to the entrance to Nash Farm. This NCTCOG project is Phase I of the total Hudgins Street project and is fully funded by the City after the funding adjustments with the Euless Grapevine/Stone Myers Parkway project. However, the project still falls under the NCTCOG program and requires compliance with NCTCOG processes. Motion by Council Member Spencer, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 4. RESOLUTION, ACCEPTING CERTIFIED TAX ROLLS Administrative Services Director John McGrane recommended approval of a resolution accepting the Certified Tax Rolls having a total appraised value of$9,380,817,927.00 less exemptions of$3,298,032,704.00 for a net taxable value of$6,082,785,223.00. Motion by Council Member Coy, seconded by Council Member Stewart, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2012-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR 3 08/07/12 2012 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE ITEM 5. APPROVE INTERLOCAL AGREEMENT, SCHOOL ZONE SIGNALIZATION OPERATION AND MAINTENANCE, HERITAGE AVENUE Public Works Director Laster recommended approval of an Interlocal Agreement with the City of Colleyville for the operation and maintenance of the school zone signalization on southbound Heritage Avenue, south of Hall-Johnson Road. He stated there are three Grapevine-Colleyville ISD schools located in the one school zone along Heritage Avenue, between Hall-Johnson Road and Glade Road. Currently, the City of Colleyville manages the northbound school zone signal, with Grapevine managing the southbound signal. The Interlocal Agreement would allow the City of Colleyville to take responsibility of the signalization and consolidate the operation and maintenance responsibilities, therefore improving response time on maintenance issues and synchronizing the school zone timing. Motion by Council Member Freed, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Approve Modification, Personal Services Janitorial Contract for City Facilities Public Works Director recommended approval of a modification to the Personal Services Janitorial Contract for City Facilities with Regent Services to add janitorial paper products and restroom supplies to the contract in the budgeted amount of $42,439.52. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 7. Resolution, Authorize Purchase of New Heavy Duty Broadcast Epoxy Floor System 4 08/07/12 Public Works Director recommended approval of a resolution authorizing the purchase a new Heavy Duty Broadcast Epoxy Floor System for Fire Station No. 1 in the amount of $27,224.00 from Retail Commercial Specialty Flooring, Inc. through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative(Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2012-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A HEAVY DUTY BROADCAST EPDXY FLOOR SYSTEM THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 8. Award Bid 390-2012 Tree Maintenance Services Annual Contract Parks & Recreation Director recommended approving award of Bid 390-2012 Tree Maintenance Services Annual Contract to Arbor Masters Tree Service as primary vendor and Preservation Tree Services as secondary vendor in the amount not to exceed $275,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the July 17 and 25, 2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks 5 08/07/12 ADJOURNMENT Council Member Spencer, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:14 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of August, 2012. APPROVED: 46P-- William D. Tate Mayor ATTEST: drjos .105A014A-■-- Jo.7C. Brown City Secretary 6