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Home My WebLink About1999-01-19 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JANUARY 19, 1999 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Discuss proposed telecommunications ordinance. � ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JANUARY, 1999 AT 5:00 P.M. Lind Huff City Secretary � .. „�„w STATE OF TEXAS COUNTY OF TARRANT ;� CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of January, 1999 at 6:30 p.m. in City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager �� Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 6:30 p.m. ITEM 1. DISCUSS PROPOSED TELECOMMUNICATIONS ORDINANCE Assistant to the City Manager Melisa Leal stated that due to the changes in the telecommunications industry and the complexity of the regulatory environment, the City of Grapevine along with representatives from seven mid-cities communities formed a consortia in April of last year. The consortia served to pool financial resources for the retention of a telecommunications consultant, Mr. Clarence West of Dow, Cogburn & Freidman. Mr. West presented the changes in the telecommunications regulations and explained the intent of the proposed telecommunications ordinance that would be applied to any telecommunications provider interested in providing services in the City of Grapevine and/or using the public rights-of-way. �� There was no action taken by the City Council. 01/19/99 � ADJOURNMENT ,. � Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the Workshop at 7:12 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of February, 1999. APPROVED: � � William D. Tate Mayor � ATTEST: �`�'' � Linda Huff City Secretary � �,.� 2 �� AGENDA CITY OF GRAPEVINE, TEXAS ,�.,�,� SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 19, 1999 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to Americans with Disabilities Act under Section 551.071, Texas Government Code. B. Real property relative to property acquisition at the intersection of Wall Street and Dooley Street under Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to receive information relative to �� economic development prospects under Section 551.075, Texas Government Code. �� City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551.071, 551.072 and 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JANUARY, 1999 AT 5:00 P.M. i -- . " Linda Huff City Secretary � STATE OF TEXAS COUNTY OF TARRANT £�,� CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 19th day of January, 1999 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor i'ro Tern Ware called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Pro Tem Ware announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to Americans with Disabilities Act; (B) real property relative to property acquisition at the intersection of Wall Street and Dooley Street and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071, 551.072 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Ware asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) pending or contemplated �.� litigation relative to Americans with Disabilities Act and (B) real property relative to property acquisition at the intersection of Wall Street and Dooley Street Sections 551.071 and �..:. 551.072, Texas Government Code. 01/19/99 NOTE: (C) Conference with City Manager and Staff to receive information relative to � economic development prospects under Section 551.075, Texas Government Code was not discussed. . .�� NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 8:07 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of February, 1999. APPROVED: � � � William D. Tate Mayor ATTEST: �w Lind Huff City Secretary � �� 2 AGENDA CITY OF GRAPEVINE, TEXAS �� REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 19, 1999 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Kevin Busbee JOINT PUBLIC HEARINGS 1. City Council and Planning &Zoning Commission to conduct a public hearing relative to the application filed by Maverick Associate, Inc. for the final plat of Lot 1, Block 1, CPAC Place being a replat of portions of Blocks 13 and 14, Starr Addition. The 0.55 acres is located on the north side of Wall Street opposite the intersection of Church Street and is zoned "HC" Highway Commercial District Regulations. ,�� END OF JOINT PUBLIC HEARINGS �� Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JANUARY, 1999 AT 5:00 P.M. .��:tt, � � -��-i�v Lind Huff � � �%`� City Secretary AGENDA CITY OF GRAPEVINE, TEXAS �:�..,:� REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 19, 1999 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS PUBLIC HEARING 2. City Council to conduct a public hearing relative to the proposed 25`h Year Community Development Block Grant Program, consider authorizing staff to submit the 25th Year application to Tarrant County and take any necessary action. NEW BUSINESS 3. Consider an engineering services contract with HDR, Inc. for design and preparation of construction plans for the Kimball Road Curve Reconstruction Project and take any necessary action. 4. Consider an engineering services contract with Kimley Horn Associates, Inc. for the �-w� design and preparation of construction plans for the Parr Road Widening Project and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider a resolution authorizing Staff to proceed with Texas Historical Commission's Certified Local Government Program grant application to fund Office of Historic Preservation activities and publications. Staff recommends approval. 6. Consider moving the March 16, 1999 Joint City Council and Planning & Zoning Commission meeting to March 23, 1999. Staff recommends approval. 7. Consider an ordinance abandoning a portion of the Pool Road right-of-way. Public Works Director recommends approval. 8. Consider Amendment Four to the Bass Pro Drive Engineering Services Contract with HDR, Inc. and authorization for Staff to execute said amendment. Public ,�::� Works Director recommends approval. 9. Consider a street lighting contract for the Pool Road Roadway corridor with TU Electric and authorization for Staff to execute said contract. Public Works Director recommends approval. 10. Consider an ordinance abandoning right-of-way for the alley in Los Robles Estates. Public Works Director recommends approval. 11. Consider award of a contract to Atkins Brothers Construction Company Inc. for the construction of the water system improvements; consider Change Order No. 1; consider the amended Capital Projects Budget Sheets to reflect the revenue project cost and authorization for Staff to execute said documents. Public Works Director recommends approval. 12. Consider a resolution authorizing an interlocal agreement for a cooperative purchasing agreement with the City of Bedford for protective clothing for Bedford's fire department. Staff recommends approval. �� 13. Consider a resolution authorizing an interlocal agreement for a cooperative purchasing agreement with the City of Fort Worth to purchase diesel and unleaded ��--� fuel for the City of Grapevine. Staff recommends approval. 14. Consider renewal of Bid 7019R Lubricants Annual Contract to the lowest and best bidder meeting specifications, Gilco Oils. Staff recommends approval. 15. Consider renewal of Bid 8077R Water Meters Annual Contract to the lowest and best bidder meeting specifications, Industrial International. Staff recommends approval. 16. Consider renewal of Bid 8085 Accident Repair Annual Contract to the lowest and best bidder meeting specifications, Classic Chevrolet. Staff recommends approval. 17. Consider award of Bid 9141 Material Disposal Annual Contract to the lowest and best bidder meeting specifications, Airport Sand and Gravel. Staff recommends approval. 18. Consider a resolution requesting support of State Representative Todd Smith's introduction of proposed legislation to shorten State mandated code enforcement :� compliance deadlines for violations. Staff recommends approval. 19. Consider the minutes of the December 15, 1998 and January 5, 1999 City Council �� meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACTS, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE ��Y CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. PLANNING & ZONING COMMISSION RECOMMENDATIONS 20. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU98-53 and a subsequent ordinance, if applicable. The application was filed by AMR Services requesting a conditional use permit for to allow automotive repair and outside storage on property located at 214 North Dooley Street. Applicant requesting item be tabled to the March 23, 1999 meeting. Item was tabled by the Planning & Zoning Commission at the December 15, 1998 meeting. 22. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lot 1, block 1, CPAC Place and take any necessary action. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT ;9:��. IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JANUARY, 1999 AT 5:00 P.M. . � -cC�c� � Linda Huff City Secretary �� CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, JANUARY 19, 1999 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the January 19, 1999 public hearing. ADJOURNMENT IF YOU PLAN TO ATTEND THIS BRIEFING SESSION AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE OFFICE OF DEVELOPMENT SERVICES AT (817) 410-3154 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR 5� � NEEDS. -- � IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et. seq. ACTS OF THE 1993 TEXAS LEGISLATURE, THE PLANNING AND ZONING BRIEFING SESSION AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JANUARY, 1999 AT 5:00 P.M. �.cL�c, Linda Huff City Secretary .�...;.:. �� ._,_� AGENDA CITY OF GRAPEVINE, TEXAS �r;� REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 19, 1999 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET OLD BUSINESS 1. Consider Conditional Use Application CU98-53 (AMR Services) and make a recommendation to the City Council. Applicant requesting item be tabled to the March 23, 1999 meeting. NEW BUSINESS 2. Consider the final plat of Lot 1, Block 1, CPAC Place and make a recommendation to the City Council. CONSIDERATION OF MINUTES �� 3. Consider the minutes of the December 15, 1998 and January 5, 1999 Planning & Zoning Commission meetings and take any necessary action. �...a� MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF JANUARY, 1999 AT 5:00 P.M. , , ��t, � i Linda uff City Secretary :��.� , .m STATE OF TEXAS COUNTY OF TARRANT _ � CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of January, 1999 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Stephen Newby Member 4 k Chris Coy Member Herbert Fry Member �r-� Kevin Busbee Member Danette Murray 1 st Alternate Elaine Christy 2nd Alternate constituting a quorum, with Commissioner Kathy Martinez and Commissioner Cathy Martin absent, with the following members of City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 7:45 p.m. �� INVOCATION � Commissioner Busbee delivered the Invocation. 01/19/99 ITEM 1 PUBLIC HEARING FINAL PLAT LOT 1 BLOCK 1 CPAC PLACE REPLAT ,,,,,, OF PORTIONS OF BLOCKS 13 AND 14, STARR ADDITION ,....� Mayor Pro Tem Ware declared the public hearing open. Senior Civil Engineer Scott Dyer reported the application for the final plat of Lot 1, Block 1, CPAC Place, being a replat of portions of Blocks 13 and 14, Starr Addition had been filed by Maverick Associated, Inc. The 0.55 acre site is located on the north side of Wall Street, opposite the intersection with Church Street, and is being replatted for the development of an office building. The property is zoned "HC" Highway Commercial District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Pro Tem Ware invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Motion by Commissioner Newby, seconded by Commissioner Fry, to close the public hearing prevailed by the following vote: Ayes: Oliver, Newby, Fry, Coy, Busbee, Murray & Christy Nays: None Absent: Martin & Martinez ""�"° Motion by Council Member Johnson, seconded by Council Member Wilbanks, to close the � �° public hearing prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate ITEM 2. PUBLIC HEARING, 25T" YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Mayor Pro Tem Ware declared the public hearing open. Assistant Director of Public Works Stan Laster advised the 25th Year Community Development Block Grant (CDBG) Program is a continuation of last year's CDBG Program which invofved the rehabilitation of the 300 and 500 blocks of the Smith Street waterline within the Original Town of Grapevine bounded by Northwest Highway, Dooley Street, Dallas Road and Main Street. The estimated cost for the project is $166,000.00. Mr. Laster noted the total amount of CDBG funds that will be available in the 25th Year's Program is uncertain and if insufficient funds are all�cated for the 25`h Year, then the remainder of the � cost will be funded by excess funds from the 24th Year Program, or the project will be phased with the 26'h Year. Mr. Laster advised citizen questionnaires were available for � comments regarding the proposal. 2 01/19/99 W Mayor Pro Tem Ware invited guests present to comment regarding the 25`h Year CDBG �::;� Program. No one wished to speak and there was no correspondence to report. Motion by Council Member Johnson, seconded by Council Member Spencer, to close the public hearing prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate Motion by Council Member Johnson, seconded by Council Member Spencer, to authorize Staff to submit the application for the 25`h Year CDBG to Tarrant County as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate � �' ITEM 3 ENGINEERING DESIGN SERVICES CONTRACT, HDR, WC., KIMBALL ROAD CURVE RECONSTRUCTION PROJECT Public Works Director Hodge recommended approval of an engineering services contract with HDR, Inc. in an amount not to exceed $115,346.00 for the design and preparation of construction plans for the Kimball Road Curve Reconstruction Project from a point north of Trail Lakes Drive for a distance of approximately 1,000 feet to the Meadowmere Park entrance road and authorization for Staff to execute said contract. Mr. Hodge noted the construction will correct substandard vertical and horizontal curve elements in the existing road. He noted Staff will conduct public meetings with the area residents in the spring to address alternatives and to select a preferred roadway section. Brief discussion ensued relative to the contingency amount for the project. Mr. Hodge responded the project was originally planned for the year 2005, but the recommendation of the bond committee was to move the project schedule forward. He noted the bonds would be sold as projected and any monies available from the Kimball Road Project would be applied to a future project with a reduction in bond sales for that project. Motion by Council Member Spencer, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: ,�� Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate 3 01/19/99 � ITEM 4. ENGINEERING DESIGN SERVICES CONTRACT, KIMLEY HORN ASSOCIATES, INC., PARR ROAD WIDENING PROJECT ,. ,,� Public Works Director Hodge recommended approval of an engineering services contract with Kimley Horn Associates, Inc. in an amount not to exceed $233,500.00 for the design and preparation of construction plans for the Parr Road Widening Project from Hall- Johnson Road to Parr Park and authorization for Staff to execute said contract. He noted the contract includes provisions for alternative roadway sections allowing for any modifications as a result of the feedback from public meetings prior to final design and the preparation of construction plans and bidding documents. Final decision on the roadway configuration is anticipated by late spring of 1999. Brief comments were made regarding the amount of the contingency fund. Mr. Hodge responded the same justification applied to this project as the previously discussed item. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate ""� CONSENT AGENDA ' The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Pro Tem Ware asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Resolution, Authorize Grant Application with Texas Historical Commission's Certified Local Government Program Staff recommended approval of a resolution authorizing Staff to proceed with Texas Historical Commission's Certified Local Government Program grant application to fund Office of Historic Preservation activities and publications in the amount of$11,950.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed � Nays: None Absent: Tate .�: 4 01/19/99 RESOLUTION NO. 99-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF � � GRAPEVINE, TEXAS, DIRECTING STAFF TO PROCEED WITH SUBMITTAL OF A GRANT APPLICATION FOR PARTICIPATION IN THE TEXAS HISTORICAL COMMISSION'S CERTIFIED LOCAL GOVERNMENT GRANT PROGRAM; AND PROVIDING AN EFFECTIVE DATE Item 6. City Council Meeting Date Chanqe Staff recommended moving the March 16, 1999 Joint City Council and Planning & Zoning Commission meeting to March 23, 1999, due to the Grapevine/Colleyville Independent School District's spring break. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate �;:..� Item 7. Ordinance Abandon Portion of Pool Road Riqht-of-Wav Public Works Director recommended approval of an ordinance abandoning a portion of the Pool Road right-of-way shown on the final plat of Carriage Glen for the box culvert and surface drainage facility. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate ORDINANCE NO. 99-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF THE POOL ROAD RIGHT-OF-WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; SAVE AND EXCEPT THE RETENTION OF SAID RIGHT-OF-WAY FOR A DRAINAGE AND UTILITY �"� EASEMENT; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 5 01/19/99 � Item 8. Amendment Four Bass Pro Drive Enqineerinq Services Contract, HDR, INC. Public Works Director recommended approval of Amendment Four to the Bass Pro Drive Engineering Services Contract with HDR, Inc. in the amount of $47,900.00 and authorization for Staff to execute said amendment. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate Item 9. Pool Road Street Lighting Contract, TU Electric Public Works Director recommended approval of a street lighting contract for the Pool Road corridor with TU Electric in the amount of$17,820.00 and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: � Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed � Nays: None Absent: Tate Item 10. Ordinance, Abandon Right-of-Way, Alley Los Robles Estates Staff recommended approval of an ordinance abandoning right-of-way for the alley in Los Robles Estates as shown on the final plat of Los Robles Estates. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate ORDINANCE NO. 99-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING THE RIGHT-OF-WAY FOR AN ALLEY IN LOS ROBLES ESTATES � IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; SAVE AND EXCEPT THE RETENTION OF ` `�' 6 a�i��ig� x SAID ALLEY FOR A DRAINAGE AND UTILITY EASEMENT; PROVIDING A SEVERABI�[TY CLAUSE; DEC�ARING AN ,�� EMERGENGY AND PROVIDING AN EFFECTIVE DATE Item 11. Construction Contract, Water System Improvements Atkins Brothers Gonstruction Campany, Chanqe arder No. 1 Pubiic Works Director recammended award af a contract to Atkins Brothers Constructian Company Inc. for the construction of the water system improvements in the bid amount of $2,275,108.00; recommended approval of Change (3rder No. 1 reducing the contract amount by $314,322.00 for a total contract price of$1,960,7$6.00; recommended approva! of the amended Capital Projects Budget Sheets to reflect the revised project cost and au#horiza#ion far Stafif ta execute said dacuments. Motior� by Cauncil Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the foliowing vate: Ayes: Ware, Spencer, Wilbanks, Jahnson, Stewart & Freed Nays: None Absent: Tate �°� Item 12. Resolution, Interlacal Cooperative Purchasinq Aqreement Gity of Bedford Staff recommer►ded approval of a resolution authorizing an interlocal caoperative purchasing agreement with the City of Bec4ford far protective clothing for Bedford's fire department. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the follawing uote: Ayes: Ware, Spencer, Wi(banks, Johnson, Stewart & Freed Nays: Nane Absent: Tate RESOLUTIQN NO. 99-Q5 A RESOLUTI(aN C7F THE CITY CQUNGIL OF THE CITY OF GRAPEV(NE, TEXAS AUTHORIZING THE MAYOR TO ENTER INT4 AN INTERLOCAL AGREEMENT W1TH THE CITY OF BEDFORD, TEXAS FOR THE PURPOSE OF A C4{�PERATIVE PUGHASING PRC}GRAIVI AND PR4VIDlNG AN EFFECTIVE DATE �� 7 01/19/99 Item 13. Resolution, Interlocal Cooeerative Purchasinq Agreement, City of Fort Worth „�„� Staff recommended approval of a resolution authorizing an interlocal agreement for a , 5 cooperative purchasing agreement with the City of Fort Worth to purchase diesel and unleaded fuel for the City of Grapevine. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate RESOLUTION NO. 99-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF FORT WORTH, TEXAS FOR THE PURPOSE OF A COOPERATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 14. Renew Bid 7019R Lubricants Annual Contract � Staff recommended renewal of Bid 7019R Lubricants Annual Contract to the lowest and .._� best bidder meeting specifications, Gilco Oils, in the amount of$50,000.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate Item 15. Renew Bid 8077R Water Meters Annual Contract Staff recommended renewal of Bid 8077R Water Meters Annual Contract to the lowest and best bidder meeting specifications, Industrial International, in the amount of $60,000.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ""�" Absent: Tate .� 8 01/19/99 _ , Item 16. Renew Bid 8085 Accident Repair Annual Contract „��,.� Staff recommended renewal of Bid 8085 Accident Repair Annual Contract to the lowest and best bidder meeting specifications, Classic Chevrolet, not to exceed $86,000.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate Item 17. Award Bid 9141 Material Disposal Annual Contract Staff recommended award of Bid 9141 Material Disposal Annual Contract to the lowest and best bidder meeting specifications, Airport Sand and Gravel, in an amount not to exceed $30,000.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate Item 18 Resolution Request Support for Legislation for State Mandated Code Enforcement Com�liance Deadlines Staff recommended approval of a resolution requesting support of State Representative Todd Smith's introduction of proposed legislation to shorten State mandated code enforcement compliance deadlines for violations. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate RESOLUTION NO. 99-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS REQUESTING SUPPORT OF LOCAL '°�" REPRESENTATIVE TODD SMITH TO INTRODUCE PROPOSED LEGISLATION OF STATE MANDATED CODE 9 01/19/99 ENFORCEMENT COMPLIANCE DEADLINES FOR �,,, VIOLATIONS AND PROVIDING AN EFFECTIVE DATE Item 19. Consideration of Minutes � City Secretary recommended approval of the minutes of the December 15, 1998 and January 5, 1999 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU98-53 AMR SERVICES Planner Ron Stombaugh reported the Commission voted 7-0 to table Conditional Use Application CU98-53 filed by AMR Services to the March 23, 1999 meeting. The application requests a conditional use permit to allow automotive repair and outside storage on property located at 214 North Dooley Street. The applicant has requested the °°� item be tabled two previous times. There was no action taken by the City Council. ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, CPAC PLACE Planner Stombaugh reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, CPAC Place being a replat of portions of Blocks 13 and 14, Starr Addition. The 0.55 acre property located on the north side of Wall Street, opposite the intersection with Church Street, is being platted for development of an office building. Motion by Council Member Johnson, seconded by Council Member Freed, to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, CPAC Place prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate � 10 01/19/99 �:�� MISCELLANEOUS REPORTS AND/OR DISCUSSION � ITEM 22. GROUND BREAKING City Manager Nelson reminded the City Cauncil of the ground breaking ceremony for the State Highway 26 Hike and Bike Trail an Thursday, January 21, 1999 at 10:00 a.m. ADJCIURNMENT Council Member Spencer, secanded by Council member Wilbanks, offered a motian to adjourn the meeting at 8:07 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY CQUNGIL OF THE C1TY OF GRAPEVINE, TEXAS on this the 2nd day of F'ebruary, 1999. APPRQVED: �� -. .,�.._ William D. ate Mayor ATTEST: Linda Huff City Secretary 11