HomeMy WebLinkAboutPZ Item 02 - BylawsMEMO TO: PLANNING AND ZONING COMMISSION
FROM: ERICA MAROHNIC, PLANNING SERVICES DIRECTOR
MEETING DATE: NOVEMBER 21, 2023, SPECIAL MEETING
SUBJECT: AMENDMENTS TO CHAPTER 19, PLANNING AND ZONING
COMMISSION OF THE CITY OF GRAPEVINE CODE OF
ORDINANCES - PLANNING AND ZONING COMMISSION BYLAWS
BACKGROUND:
The Planning and Zoning Commission (Commission) chair formed a subcommittee at the
Commission's workshop on August 1, and discussed amending the Commission's Bylaws
which are the written rules that outline the group's purpose, requirements for membership,
officers, responsibilities, etc. The last update to the Commission's Bylaws occurred in 1999.
Three subcommittee meetings followed on August 30, October 18, and November 8.
The Commission's Bylaws are Chapter 19, Planning and Zoning Commission of the City of
Grapevine Code of Ordinances and outside of Appendix D, Zoning Ordinance.
A Bylaws Comparison Table with a summary of the changes is attached for your review.
AM23-03 1 November 21, 2023 — Special Meeting
DRAFT
Section 19, Planning of the Code of Ordinances
Article II, Planning and Zoning Commission
Division 1, Generally
Current Proposed Chances Summary of Chances
Sec. 19-21. Created; appointment of Sec. 19-21. Created; appointment of members; •Capitalization for consistency
members; terms. terms. . Added "first and second" alternates
There is hereby created and established
for the city a planning and zoning
commission, which shall be composed of
a seven (7) members and two (2)
alternate members. The members shall
be resident citizens and qualified voters
of the City, all of whom shall be appointed
by the City council to serve for terms of
three (3) years, with the exception of the
alternate members who shall serve for
one (1) year terms. All vacancies shall be
filled for the unexpired term in the same
manner as provided for the original
appointments. All the same manner as
provided for the original appointments. All
expired terms shall be filled for terms as
provided for the original appointments
and in the same manner. Members of the
commission may be removed by the City
Council. The members of the
Commission shall serve without
compensation.
There is hereby created and established for the eCity a
lanning and zz-oning ommission, which shall be
composed of a seven (7) members and two LGII IQLG
(2), (first and second) alternate members.
• Relocated remainder of subsection to
new Sec. 19-23 (formerly 19-33)
• Spell -out Planning and Zoning
Commission
AM23-03 1 November 21, 2023 — Special Meeting
Sec. 19-22. Organization.
The planning and zoning commission
shall elect a chairman and vice-
chairman from its membership. It shall
also have the power to make rules,
regulations and bylaws for its own
government, which shall conform as
nearly as possible with those governing
city council and same shall be subject to
approval by the council. Such bylaws
shall include, among other items,
provisions for:
(a) regular and special meetings, open
to the public except where closed
meetings are otherwise authorized by
state law;
(b) records of its proceedings, to be
open for inspection by the public except
where the withholding of records is
otherwise authorized by state law; and
Sec. 19-22. Organizati Purpose and Impact of
the Planning and Zoning Commission.
La� The Planning and Zoning Commission is a vital
link in the administration of the omprehensive
Master Plan of the City of Grapevine. The
Comprehensive Master Plan consists of the oning
oOrdinance and its amendments (Appendix A and
D), sSubdivision oLrdinance (Appendix B) , Historic
Preservation Ordinance (Appendix G),
tThoroughfare Plan, and other ordinances which
regulate the use of land. In its review and advisory
function, the Planning and Zoning Commission is the
custodian of the omprehensive aster p. Ian.
The Planning and Zoning Commission has are
opportunity to is charged with monitoring prevent
disruption to the Comprehensive Master Plan and
assuring it is up-to-da, in its recommendations to
the City Council regarding all zoning cases and in --its
denisiens regaF ding approval or denial of proliminary
plats for subdivisions. Tho hoe an appertunity to
nci1,f that that:
(c) the holding of public hearings on its i all requirements are met regarding ingress onrl
recommendations. egress to property- onrl
that p b l i r O rIc havew-oadecq'a' a+cc
rights of way W Genfform to the it1her nfarc
(c) The Planning and Zoning Commission shall
review development proposals for sidewalks,
utilities, drainage, parking cnaGo, maximum lot
• Relocated and amended Sec. 19-31.
Impact of Planning and Zoning
Commission
• Renamed Section to "Purpose and
Impact of the Planning and Zoning
Commission"
• Capitalization for consistency
• Included "Master" for references to
Comprehensive Plan
• Removed reference to Appendix "A",
this was repealed.
• Added reference to Appendix "G",
Historic Preservation Ordinance
• Listed enumerated responsibilities of
the Commission
• Clarified language
• Spell -out Planning and Zoning
Commission
• Split "b" into "b" and new "c" and "d"
AM23-03 2 November 21, 2023 — Special Meeting
Gyorage yards andnnppsaGs SGreenin^ walls
erfenGesand —IandSGa�TeGreat+on—areas, and
preteGtive requirements as considered necessary to
create a reasonable transition to and protection of
adjacent property, whiGh ar omptatible �^�—the
Comprehen�master Plan consistent with Citv
ordinances.
Decisions and recommendations of the
Planning and Zonin, Commission showing a lack of
continuity can render the Comprehensive Master
Plan ineffective and create mistrust in the minds of
citizens. Thorough study and wise
recommendations make the GComprehensive
aster p !Ian effective, stabilize and preserve
property values, and produce confidence and
support in the minds of citizens.
Sec. 19-23. Powers and duties Sec. 19-233. Powers and duties Members of the
Commission.
The planning and zoning commission
shall have the power and it shall be its The Planning and Zoning Commission shall be
duty to make and recommend for composed of seven (7) members, and first and second
adoption a master plan, as a whole or in alternate members. All members shall be resident
parts, for the future development and citizens and qualified voters of the City. Regular
redevelopment of the city and its members shall be appointed by the City Council to
environs and shall have the power and serve for terms of three (3) years and alternate
it shall be its duty to prepare a members shall serve for one (1) vear terms.
comprehensive plan and ordinance for
zoning the city in accordance with The alternate members of the Planning and
Chapter 211 of the Texas Local Zoning Commission shall meet with the Planning and
Government Code, (formerly Articles Zoning ouommission and serve in the place and with
1011 a throuah 1011 i. V.A.C.S.). The full power of a member in the absence of a member.
• Relocated Subsection 19-33, moved
forward and renumbered to Subsection
22-23.
• Relocated/ added remaining part of
Subsection Sec. 19-21.
• Broke up into multiple paragraphs
• Capitalization for consistency
• Spell -out Planning and Zoning
Commission
• Clarified rotation of alternates
AM23-03 3 November 21, 2023 — Special Meeting
commission shall perform such other Alternate members will be designated as first and
duties as may be prescribed by second alternates and will rotate service in the place of
ordinance or state law. an absent member to create equal opportunity in
oreoanng both alternates for future full-time service.
SUGh alternate rnern c shall be designated as firs
and seGend alternates and shall servo in the plane of a
mew in SUrh designated prioratw The alternative
members shall serve for a peried of ene year.
All vacancies shall be filled for the unexpired
term in the same manner as provided for the original
appointments. All expired terms shall be filled for terms
as provided for the original appointments and in the
same manner. Members of the Planning and Zoning
Commission may be removed by the consent of the
City Council. The members of the Planning and Zoning
Commission serve without compensation.
Sec. 19-24. Joint meetings with city Sec. 19-24. joint mpatinas with Gity GounGill.
council. Organization.
(a)AII public hearings concerned with
the proposed zoning changes may
be joint hearings between the
planning and zoning commission
and the city council.
(b) Whether a hearing shall be held
jointly with the planning and zoning
commission shall be determined by
the city council by resolution at the
time the application is presented and
the determination shall be so stated
in all notices of said hearing.
The p lanning and zZoning cCommission shall
GIGGt a chairman and ViGe-ohairman from
nborchip. It c#alf-a-Ise have the power to make
rules, regulations and bylaws for its own government,
which shall conform as nearly as possible with those
governing ity ouncil and same shall be subject to
approval by the ouncil. Such bylaws shall
include, among other items, provisions for: (a) regular
and special meetings, open to the public except
where closed meetings are otherwise authorized by
state law; (b) records of its proceedings, to be open
for inspection by the public except where the
• Relocated Subsection 19-22.
Organization, moved backward and
renumbered to Subsection 22-24.
• Capitalization for consistency
• Spell -out Planning and Zoning
Commission
AM23-03 4 November 21, 2023 — Special Meeting
withholding of records is otherwise authorized by state
law; and (c) the holding of public hearings on its
recommendations.
Division 2, Bylaws
Secs. 19-25 — 19.30. — Reserved Sec. 19-253. Redd Powers and duties
The lanning and oning ommission shall
have the power and it shall be its duty to make and
recommend for adoption a aster Ian, as a whole
or in parts, for the future development and
redevelopment of the ity; and shall have the power
and it shall be its duty to prepare maintain a
eComprehensive Master p Ian and Zoning
oOrdinance f0F ZE)Ring the EC'ity in accordance with
Chapter 211of,,the Texas Local Government Code
(formerly °i'rtiGles 1011 �-a-through 101 1 V (' c ). The
Planning and Zoning, eCommission shall perform such
other duties as may be prescribed by ordinance, state
law ur at the alrectlon of the Llty Louncll.
Other duties and responsibilities of the Planning and
Zoning Commission include:
(a) The Planning and Zoning Commission is
an advisor to the City Council of
Grapevine.
(b) It is the duty of the 'tanning and Zoning.
Commission to keep itself informed of
• Combined Subsection 19-23 with
Subsection 19-32. Functions of the
Commission. Relocated and
renumbered to Subsection 22-25.
• Capitalization for consistency
• Spell -out Planning and Zoning
Commission
• Removed references to former
Vernon's Annotated Texas Statutes
• Added language that the P&Z,
"performs duties also at the direction of
the City Council"
• Changed language that it is the
Commission's duty to "maintain" the
Comprehensive Master Plan rather
than "prepare"
• Removed redundant (c) from the list of
duties and responsibilities of the
Commission
AM23-03 5 November 21, 2023 — Special Meeting
trends in city planning and to make
studies and recommendations to the City
Council for plan improvements regarding
matters which may seem beneficial and
in the interest of the City.
♦responeibilitY of the Go
formulato o ♦ o
the IGGatmens of trades and Ondu
IGGatmen of buildings designed fe
uses, and to regulate .♦ limit th
and bulk of bumldings,.
(cd) The Planning and Zoning Commission
shall recommend amendments in the
Zoning Ordinance to the City Council
when such amendments are needed
because of changing conditions, new
practices, or court decisions.
Sec. 19-31. Impact of Planning and Sec. 19- . Officers and their duties.
Zoning Commission.
(a) The Planning and Zoning
Commission is a vital link in the
administration of the comprehensive
Plan of the City of Grapevine. The
Comprehensive Master Plan consists of
the zoning ordinance and its
amendments (Appendix A and D),
subdivision ordinance (Appendix B)
thoroughfare plan, and other ordinances
which reaulate the use of land. In its
(a) The officers the Planning and Zoning
Commission shall be the chairman and vice -
chair.
(b) The chairs and vice -chair shall be elected
annually at the organization meeting after their
appointment as members of the Planning
and Zoning Commission by the City Council.
Nominations shall be made by the rlanning ana
Zoning Commission membership and the election
shall follow immediately. The candidate receiving
a maioritv vote of the members present for the
• Moved Subsection 19-34, Officers and
Duties forward and renumbered to
Subsection 19-26.
• Capitalization for consistency
• Spell -out Planning and Zoning
Commission
• Changed the masculine pronoun "he"
to "they" and "him" to "their" to be
inclusive of both genders
• Updated references to Planning
Services
AM23-03 6 November 21, 2023 — Special Meeting
review and advisory function, the
position for which he was they arF nominated shall
Planning and Zoning Commission is the
be declared elected and shall take office
custodian of the comprehensive master
immediately. Upon request of a Planning and
plan.
ZoninG Commission member, election may be by
ballot.
(b) The Commission has an opportunity
to prevent disruption to the
( ) The chairman will preside over all meetings of
Comprehensive Master Plan in its
the Planning and Zonino Commission and have the
recommendations to the City Council
duties normally conferred by parliamentary usage
regarding all zoning cases and in its
to such office. The chair he shall have the privilege
decisions regarding approval or denial
of discussing all matters before the manning ana
of preliminary plats for subdivisions. The
Zonirn Commission and voting thereon. The chair
Commission has an opportunity to insist
He shall sign subdivision plats approved by the
that all requirements are met regarding
Planning ^id Zoninc Commission and such other
ingress and egress to property; that
papers and documents as may be deemed
public or private streets have adequate
necessary. He The chaff- shall appoint all
rights -of -way to conform to the
committees and may call special meetings of the
thoroughfare plan; sidewalks, utilities,
Planning and Zonino Commission. #e The chair
drainage, parking space, maximum lot
shall be responsible for the efficient and orderly
coverage, yards and open spaces,
transaction of the Planning and Zoninq
screening walls or fences and
Commission's business.
landscaping, recreation areas and
protective requirements are considered
(ed) The vice-chairman shall perform the duties of
necessary to create a reasonable
the chairman during h s their absence or inability to
transition to and protection of adjacent
act. He The vira-mohair shall sign subdivision plats
property, which are compatible with the
during the absence or inability of the chair
Comprehensive master Plan.
(c) Decisions and recommendations of
( )The Planning ServicF Department
the Commission showing a lack of
Development shall keep the minutes and records
continuity can render the
of the Planning and Zonlr, Commission, provide
Comprehensive Master Plan ineffective
copies of minutes to lai ii ii, iu d, is (-unlnq
and create mistrust in the minds of
Commission members, attend to the
citizens. Thorough study and wise
correspondence of the Planning and Zoninq
AM23-03 7 November 21, 2023 — Special Meeting
recommendations make the
comprehensive master plan effective,
stabilize and preserve property values,
and produce confidence and support in
the minds of citizens.
Commission, and such other duties as are normally
carried out by the Planning Services Department of
Community Development. It shall be the duty of
the Planning Service- Department ef-Community
Development to submit to the -lannina and Zonina
Commission the minutes of the previous meeting
so that the same may be corrected, if necessary, to
reflect fairly accurately the proceedings heard at
the last meeting, and said minutes shall not be
official until they are adopted by a majority vote of
the rilanning ana z-onlnt- Commission.
Sec. 19-32. Functions of the Sec. 19-3527. Meetings.
Commission.
(a) Attendance. Each Planning and Zoning.
(a) The Planning and Zoning Commission member is expected to attend every
Commission is an advisor to the City meeting. Members must attend readv and able to
Council of Grapevine.
(b) It is the duty of the Commission to
keep itself informed of trends in City
planning and to make studies and
recommendations to the City Council for
plan improvements regarding matters
which may seem beneficial and in the
interest of the City.
(c) It is the responsibility of the
Commission to formulate a plan to
regulate and restrict the locations of
trades and industries, the location of
buildings designed for specific uses,
focus on the meeting Agenda and unencumbered
by sunervisory responsibilities. All members must
inform the chairman,,,, ViGe ohairman, or ether
member of the nnmmissinn and the Planninq
Services Director if they expect to be absent at a
particular meeting, giving the reason for their
absence. if any member fails is provide S ,Gh
nntlfiGatlon for three (2) ronseGUltiye meetings
missed by said member tThe Planning and
Zen+ng-chair of thE. Planning and Zoning
Commission may shall dote to bring this to the
attention of the City inform the rites inform the City
Council of excessive absences.
• Relocated Subsection 19-35, Meetings
and combined with relocated
Subsection 19-24, Joint meetings with
city council; subsections combined,
and renumbered to Subsection 19-27
(b).
• Renamed Regular Meetings to (c)
Date, time, location and number of
cases.
• Added language that the limit to eight
(8) cases on an agenda can be waived
by a decision of the chair in
consultation with the Planning Services
Department
• Clarified language for Special
Meetings, requiring a majority of
members present to call a special
meeting
• (d) Special Meetings — an agenda item
(b) Joint meetings with the Ceity ouncil. All public does not need to be put on every
hearings concerned with proposed zoning changes Commission agenda (as a placeholder)
AM23-03 8 November 21, 2023 — Special Meeting
and to regulate and limit the height and be joint hearings between the Planning
bulk of buildings. and Zoning Commission and the Ceity Ceouncil.
Whether a hearing will be held jointly with the
(d) The Commission shall recommend lanning and oning Commission shall be
amendments in the Zoning Ordinance to determined by the ity Csouncil by resolution at
the City Council when such the time the application is presented and the
amendments are needed because of determination shall be so stated in all notices of
changing conditions, new practices, or said hearing.
court decisions.
(c) Date, time, location and number of cases. Regular
meeting-& Regular meetings shall be held on the
third Tuesday of each month in the Council
Chambers of the City Hall, unless otherwise
determined by the , — fining and Zoninq
Commission or Citv Council. It is the intent of tThe
Planning and Zoning Commission shall to consider
no more than eight (8) zoning cases per meeting
unless allowed by the chair in consultation with the
Planning Services Department, based on the
complexity of the cases. If an unusually large
number of zoning cases should occur, the
Commission Citv Council may schedule an
additional meeting concurrently with the Gity
Coun Planning and Zoning Commission and
Planning Services Department.
( ) Special meetings. Special meetings for any
purpose may be held: (1) on the call of the Cchair
in consultation with Planning Services Staff; (2)
upon request of two or more the maioritv of the
members ai anv previous meeting in consultation
with Planning Services staff; or (3) ocmay pc
SGhed pled by a majority of the ('nmmiccinn of orni
to request an item to be placed on a
future agenda
• Clarified the language for Quorum, the
number of members to pass a motion
and that in the absence of the chair or
vice -chair, the most senior ranking
member will preside over the meeting
• Capitalization for consistency
• Spell -out Planning and Zoning
Commission
AM23-03 9 November 21, 2023 — Special Meeting
pre.,.:)us meeting -upon the call of the Citv Council.
4_tThe request of the City Council or Planning and
Zoning Commission will determine the time and
place of the special meeting shall be determined
by the Genyenino authefi=ty.
(d ) Tri-annual meetings. Three (3) meetings will be
held to keep abreast of the Comprehensive
m aster p Ian and planning activity. These
meetings will be generally held in January, May,
and September unless otherwise notified by the
C hairman of the Planning & Zoning Commission.
(efl Quorum. Five (5) members of the Planning and
Zoning Commission shall constitute a quorum to
do business, and the affirmative vote of a maioritv
of those present shall be necessary to
recommend a case. In the absence of the chair or
vice -chair, the most senior ranking member in
attendance of the Planning and Zoning
Commission shall preside over the meeting.
(g) Motions. A favorable vote by a majority of those
members present shall be required to approve any
matter before the Planning and Zoninq
Commission or to recommend approval of any
request requiring Council action. Each
member shall be informed and shall investigate
each zoning case filed. Any member who misses
p iblin hearing ohall Inform himself fully and shall
not vote unless he feels he is properly prepared
AM23-03 10 November 21, 2023 — Special Meeting
(gh) Conflictof interest. Any member of the 'lannina.
and Zoninc Commission having a conflict of
interest as provided for in the Texas Local
Government CEode shall not be eligible to vote.
(f+_) Right to floor. Any member desiring to speak or
address questions wj4 get shall obtain permission
from the chairman before addressing the of dionno
for questions.
Sec. 19-33. Members of the Sec. 19-3628. Zoning hearings, procedures, and
Commission. rules.
The Planning and Zoning Commission
shall be composed of seven (7)
members and first and second alternate
members. All members shall be resident
citizens and qualified voters of the City.
Regular members shall be appointed by
the City Council to serve for terms of
three (3) years. The alternate members
of the commission shall meet with the
commission and serve in the place and
with full power of a member in the
absence of a member. Such alternate
members shall be designated as first
and second alternates and shall serve in
the place of a member in such
designated priority. The alternate
members shall serve for a period of one
year. All vacancies shall be filled for the
unexpired term in the same manner as
provided for the original appointments.
(a) Withdrawals
(1) A request to amend or withdraw an
application or portion of an application after
notices have been mailed to neighboring
property owners for a public hearing may
not be honored. A withdrawal of an
application precludes the filing of a new
application on the same tract or portion
thereof for a period of ninety (90) days from
the date of withdrawal.
(2) In the event the applicant withdraws the
application prior to the mailing of notices,
the request will be honored and no further
action will be taken. The filing fee will be
retained by the City for administrative costs.
• Renumbered from Sec. 19-36 to 19-28
• Deleted subsection (b) Postponements
• Added that a denial is "with prejudice"
• Added the minimum information
needed on a petition per respondent
• Changed time of day needed to submit
petitions to a case from 5:00 p.m. to
12:00 p.m. on the Monday before the
Tuesday public hearing date
• Capitalization for consistency
• Spell -out Planning and Zoning
Commission
AM23-03 11 November 21, 2023 — Special Meeting
All expired terms shall be filled for terms
as provided for the original
appointments and in the same manner.
Members of the Commission may be
removed by the consent of the City
Council. The members of the
Commission serve without
compensation.
(1) The -giant shall b
PrevOde that
0 n writing and such o request challe-
reGeived by the
-� '- -
MEROTH
mm,
of ne longer than -Ath
date of the --hed-led
the appliGation is •r purcmed at the e
��.'I• _
fee shall be refaii
adminictrative } .
( )Limitation on reapplications. In order that zoning
may promote the stability and well-being of the
community and may offer certainty to the citizens
of Grapevine with respect to the use and
development of property, the following
requirements shall govern the filing of
reapplications: A waiting period of one (1) year,
between the date an application for amendment to
the Zoning Ordinance, or a requested change in
zoning, is denied an Preluaice by the City Council
and a new application for such a change or
amendment is accepted, is hereby established.
The one-year waiting period shall be applicable to
AM23-03 12 November 21, 2023 — Special Meeting
all requested amendments and changes for the
same zoning district, or districts and/or principal
use(s), on all or any portion of the property
previously considered for amendment or change in
zoning; provided, however, said one-year waiting
period shall be not applicable to any proposed
amendment or change instituted by the City
Council or Planning and Zoning Commission.
(cd)Petitions of Opposition. Any person or persons
wishing to file a petition of opposition to a zoning
request shall present said petition to the
Community Development Planning Services
Department. Said petition should shall be f led
presenter+ +n thin Pinnninn Services Department by
125.00 p.m. on the day prior to the public hearing.
The petition will include the names legibly written,
street addresses, Nith city, state and zip code, and
phone numbers nd signatures of all who Sinn it
)Site plan requirements. Any site plan to come
before the Planning and Zoning Commission shall
be prepared by, under the direction of, and
executed by a registered surveyor, registered
architect, or registered engineer and shall be in
compliance with Section 47, Site plan review, of the
Comprehensive Zoning Ordinance No. 82-73
Sec. 19-34. Officers and their duties. Sections. 19--19-40. Reserved.
(a) The officers and the Planning and
Zoning Commission shall be the
chairman and vice-chairman.
AM23-03 13 November 21, 2023 — Special Meeting
(b) The chairman and vice-chairman
shall be elected annually at the
organization meeting after their
appointment as members of the
Planning and Zoning Commission by
the City Council. Nominations shall be
made by the Commission membership
and the election shall follow
immediately. The candidate receiving a
majority vote for the position for which
he was nominated shall be declared
elected and shall take office
immediately. Upon request of a
Commission member, election may be
by ballot.
(c) The chairman will preside over all
meetings of the Commission and have
the duties normally conferred by
parliamentary usage to such office. He
shall have the privilege of discussing all
matters before the Commission and
voting thereon. He shall sign subdivision
plats approved by the Commission and
such other papers and documents as
may be deemed necessary. He shall
appoint all committees and may call
special meetings of the Commission. He
shall be responsible for the efficient and
orderly transaction of the Commission's
business.
AM23-03 14 November 21, 2023 — Special Meeting
(d) The vice-chairman shall perform the
duties of the chairman during his
absence or inability to act. He shall sign
subdivision plats during the absence or
inability of the chairman.
(e) The Department of Community
Development shall keep the minutes
and records of the Commission, provide
copies of minutes to Commission
members, attend to the correspondence
of the Commission, and such other
duties as are normally carried out by the
Department of Community
Development. It shall be the duty of the
Department of Community
Development to submit to the
Commission the minutes of the previous
meeting so that the same may be
corrected, if necessary, to reflect fairly
accurately the proceedings heard at the
last meeting, and said minutes shall not
be official until they are adopted by a
majority vote of the Commission.
Sec. 19-35. Meetings.
(a) Attendance. All members must
inform the chairman, vice-chairman, or
another member of the commission if
they expect to be absent at a particular
meeting, giving the reason for their
absence. If anv member fails to arovide
AM23-03 15 November 21, 2023 — Special Meeting
such notification for three (3)
consecutive meetings missed by said
member, the Planning and Zoning
Commission may vote to bring this to
the attention of the City Council.
(b) Regular meetings. Regular meetings
shall be held on the third Tuesday of
each month in the Council Chambers of
the City Hall, unless otherwise
determined by the Commission. It is the
intent of the Commission to consider no
more than eight (8) zoning cases per
meeting. If an unusually large number of
zoning cases should occur, the
Commission may schedule an
additional meeting concurrently with the
City Council.
(c) Special meetings. Special meetings
for any purpose may be held: (1) on the
call of the Chairman; (2) upon request of
two (2) or more members; or (3) as may
be scheduled by a majority of the
Commission at any previous meeting.
At the request of the City Council the
time and place of the special meeting
shall be determined by the convening
authority.
(d) Tri-annual meetings. Three (3)
meetings will be held to keep abreast of
the master plan and planning activity.
AM23-03 16 November 21, 2023 — Special Meeting
These meetings will be held in January,
May, and September unless otherwise
notified by the Chairman of the Planning
& Zoning Commission.
(e) Quorum. Five (5) members of the
Commission shall constitute a quorum.
(f) Motions. A favorable vote by a
majority of those members present shall
be required to approve any matter
before the Commission or to
recommend approval of any request
requiring Council action. Each member
shall be informed and shall investigate
each zoning case filed. Any member
who misses a public hearing shall inform
himself fully and shall not vote unless he
feels he is properly prepared.
(g) Conflict of interest. Any member of
the Commission having a conflict of
interest as provided for in the Texas
Local Government code shall not be
eligible to vote.
(h) Right to floor. Any member desiring
to speak will get permission from the
chairman before addressing the
audience for questions.
Sec. 19-36. Zoning hearings,
procedures, and rules.
AM23-03 17 November 21, 2023 — Special Meeting
(a) Withdrawals
(1) A request to amend or withdraw an
application or portion of an application
after notices have been mailed to
neighboring property owners for a public
hearing may not be honored. A
withdrawal of an application precludes
the filing of a new application on the
same tract or portion thereof for a period
of ninety (90) days from the date of
withdrawal.
(2) In the event the applicant withdraws
the application prior to the mailing of
notices, the request will be honored and
no further action will be taken. The filing
fee will be retained by the City for
administrative costs.
(b) Postponements.
(1) The applicant shall be allowed to
postpone the hearing date once,
provided that such a request shall be
made in writing and such a request
shall be received by the Community
Development Department prior to
the mailing of notices to neighboring
property owners and upon payment
of the postponement fee of fifty
dollars ($50.00.).
AM23-03 18 November 21, 2023 — Special Meeting
(2) Any application postponed by the
application or his representative will
be held for a period of no longer than
sixty (60) days from the date of the
scheduled hearing. In the event the
application is not pursued at the end
of said period, the application will
become null and void. The filing fee
and postponement fee shall be
retained by the City for
administrative costs.
(c) Limitation on reapplications. In order
that zoning may promote the stability
and well-being of the community and
may offer certainty to the citizens of
Grapevine with respect to the use and
development of property, the following
requirements shall govern the filing of
reapplications: A waiting period of one
(1) year, between the date an
application for amendment to the
Zoning Ordinance, or a requested
change in zoning, is denied by the City
Council and a new application for such
a change or amendment is accepted, is
hereby established. The one-year
waiting period shall be applicable to all
requested amendments and changes
for the same zoning district, or districts
and/or principal use(s), on all or any
portion of the property previously
considered for amendment or change in
AM23-03 19 November 21, 2023 — Special Meeting
zoning; provided, however, said om
year waiting period shall be ni
applicable to any proposed amendmel
or change instituted by the City Counc
or Planning and Zoning Commission.
(d) Petitions of Opposition. Any persc
or persons wishing to file a petition
opposition to a zoning request sh,
present said petition to the Communi
Development Department. Said petitic
should be filed by 5.00 p.m. on the dz
prior to the public hearing. The petitic
will include the names legibly writtei
street addresses, and phone number
of all who sign it.
(e) Site plan requirements. Any site ple
to come before the Planning and Zonir
Commission shall be prepared b
under the direction of, and executed k
a registered surveyor, registerE
architect, or registered engineer ar
shall be in compliance with Section 4'
Site plan review, of the Comprehensi�
Zoning Ordinance No. 82-73
Sections. 19-37-19-40. Reserved
AM23-03 20 November 21, 2023 — Special Meeting