HomeMy WebLinkAboutItem 05 - PZ Bylaws MEMO TO: HONORABLE MAYOR, CITY COUNCIL MEMBERS AND THE
PLANNING AND ZONING COMMISSION
FROM: BRUNO RUMBELOW, CITY MANAGER
ERICA MAROHNIC, PLANNING SERVICES DIRECTOR
MEETING DATE: NOVEMBER 27, 2023, JOINT WORKSHOP
SUBJECT: AMENDMENTS TO CHAPTER 19, PLANNING AND ZONING
COMMISSION OF THE CITY OF GRAPEVINE CODE OF
ORDINANCES - PLANNING AND ZONING COMMISSION BYLAWS
BACKGROUND:
The Planning and Zoning Commission (Commission) Chair formed a subcommittee at the
Commission's workshop on August 1 and discussed amending the Commission's Bylaws
which are the written rules that outline the group's purpose, requirements for membership,
officers, responsibilities, etc. The last update to the Commission's Bylaws occurred in 1999.
Three subcommittee meetings followed on August 30, October 18, and November 8.
The Commission's Bylaws are Chapter 19, Planning and Zoning Commission of the City of
Grapevine code of ordinances and outside of Appendix D, Zoning Ordinance.
The Commission considered the attached amendments to their Bylaws at their special
meeting on November 21. Their edits and comments are not reflected in the attached
comparison table but will be addressed during the presentation portion of the joint workshop.
AM23-03 1 November 27, 2023—Joint Workshop
DRAFT
Section 19, Planning of the Code of Ordinances
Article II, Planning and Zoning Commission
Division 1, Generally
Current Proposed Changes Summary of Changes
Sec. 19-21. Created; appointment of Sec. 19-21. Created; appointment of members; • Capitalization for consistency
members; terms. terms. . Added "first and second" alternates
• Relocated remainder of subsection to
There is hereby created and established There is hereby created and established for the eCity a new Sec. 19-23 (formerly 19-33)
for the city a planning and zoning lanning and zoning ommission, which shall be . Spell-out Planning and Zoning
commission, which shall be composed of composed of a seven (7) members and two LGI I IQIG Commission
a seven (7) members and two (2) (2), (first and second) alternate members.
alternate members. The members shall
be resident citizens and qualified voters
of the City, all of whom shall be appointed
by the City council to serve for terms of
three (3) years, with the exception of the
alternate members who shall serve for
one (1) year terms. All vacancies shall be
filled for the unexpired term in the same
manner as provided for the original
appointments. All the same manner as
provided for the original appointments. All
expired terms shall be filled for terms as
provided for the original appointments
and in the same manner. Members of the
commission may be removed by the City
Council. The members of the
Commission shall serve without
compensation.
AM23-03 1 November 21, 2023—Special Meeting
Sec. 19-22. Organization. Sec. 19-22. Organizati Purpose and Impact of • Relocated and amended Sec. 19-31.
`he Planning and Zoning Commission. Impact of Planning and Zoning
The planning and zoning commission Commission
shall elect a chairman and vice- ray The Planning and Zoning Commission is a vital • Renamed Section to "Purpose and
chairman from its membership. It shall link in the administration of the omprehensive Impact of the Planning and Zoning
also have the power to make rules, Master Plan of the City of Grapevine. The Commission"
regulations and bylaws for its own Comprehensive Master Plan consists of the oning . Capitalization for consistency
government, which shall conform as oOrdinance and its amendments (Appendix A and . Included "Master" for references to
nearly as possible with those governing D), sSubdivision oLrdinance (Appendix B) , Historic Comprehensive Plan
city council and same shall be subject to Preservation Ordinance (Appendix G), . Removed reference to Appendix "A",
approval by the council. Such bylaws tThoroughfare Plan, and other ordinances which this was repealed.
shall include, among other items, regulate the use of land. In its review and advisory . Added reference to Appendix "G",
provisions for: function, the Planning and Zoning Commission is the Historic Preservation Ordinance
custodian of the omprehensive aster plan. . Listed enumerated responsibilities of
(a) regular and special meetings, open the Commission
to the public except where closed (b, The Planning and Zoning Commission has are Clarified language
meetings are otherwise authorized by opportunity to is charged with monitoring prevent
• Spell-out Planning and Zoning
state law; disruption to the Comprehensive Master Plan and Commission
assuring it is up-to-da, in its recommendations to Split "b" into "b" and new "c" and "d"
(b) records of its proceedings, to be the City Council regarding all zoning cases and in4ts
open for inspection by the public except denisiens regarding approval or denial of prelimina
�
where the withholding of records is plats for subdivisions. The has an onnortunit., to
otherwise authorized by state law; and insist that that:
(c) the holding of public hearings on its i all requirements are mot regarding ingress onrt
recommendations. egress to property- onrt
that p b l i r O rIc havew -oadecq'a'ace
rights of way W Genfform to the itThnr nfare
() The Planning and Zoning Commission shall
review development proposals for sirdevulk ,,
lit rdrainarre narking spaaG� vim ism snot
> > o
AM23-03 2 November 21, 2023—Special Meeting
Gyorage yards andpgppsaGs rr wa4s
or fenGes .nd—IandSGapi_, eat+ w areas,, and
preteGtive requirements as considered necessary to
create a reasonable transition to and protection of
adjacent property, whiGh are—ceFnpat+ble with the
Comprehen�master Plan consistent with City
ordinances.
Decisions and recommendations of the
Planning and Zonin, Commission showing a lack of
continuity can render the Comprehensive Master
Plan ineffective and create mistrust in the minds of
citizens. Thorough study and wise
recommendations make the GComprehensive
aster p !Ian effective, stabilize and preserve
property values, and produce confidence and
support in the minds of citizens.
Sec. 19-23. Powers and duties Sec. 19-233. Powers and duties Members of the * Relocated Subsection 19-33, moved
Commission. forward and renumbered to Subsection
The planning and zoning commission 22-23.
shall have the power and it shall be its The Planning and Zoning Commission shall be . Relocated/ added remaining part of
duty to make and recommend for composed of seven (7) members, and first and second Subsection Sec. 19-21 .
adoption a master plan, as a whole or in alternate members. All members shall be resident e Broke up into multiple paragraphs
parts, for the future development and citizens and qualified voters of the City. Regular * Capitalization for consistency
redevelopment of the city and its members shall be appointed by the City Council to . Spell-out Planning and Zoning
environs and shall have the power and serve for terms of three (3) years and alternate Commission
it shall be its duty to prepare a members shall serve for one (1) year terms. * Clarified rotation of alternates
comprehensive plan and ordinance for
zoning the city in accordance with The alternate members of the Planning and
Chapter 211 of the Texas Local Zoning Commission shall meet with the Planning and
Government Code, (formerly Articles Zoning euommission and serve in the place and with
1011 a through 1011j, V.A.C.S.). The I full power of a member in the absence of a member.
AM23-03 3 November 21, 2023—Special Meeting
commission shall perform such other Alternate members will be designated as first and
duties as may be prescribed by second alternates and will rotate service in the place of
ordinance or state law. an absent member to create equal opportunity in
preparing both alternates for future full-time service.
SUcp alternate members
shall he designated as firs
ttIt
and seGend alternaOTTs and shall servo in the plane of a
mew in S Urh designated priority The alternative
members shall serve for a period of nne year.
All vacancies shall be filled for the unexpired
term in the same manner as provided for the original
appointments. All expired terms shall be filled for terms
as provided for the original appointments and in the
same manner. Members of the Planning and Zoning
Commission may be removed by the consent of the
City Council. The members of the Planning and Zoning
Commission serve without compensation.
Sec. 19-24. Joint meetings with city Sec. 19-24. joint meetings with Gaty Goun^:'. . Relocated Subsection 19-22.
council. Organization. Organization, moved backward and
renumbered to Subsection 22-24.
(a)All public hearings concerned with The pL_tanning and zZoning cCommission shall . Capitalization for consistency
the proposed zoning changes may elect a Ghairman and ,vine_r+hairman from its . Spell-out Planning and Zoning
be joint hearings between the membership. It shall have the power to make Commission
planning and zoning commission rules, regulations and bylaws for its own government,
and the city council. which shall conform as nearly as possible with those
(b) Whether a hearing shall be held governing ity ouncil and same shall be subject to
jointly with the planning and zoning approval by the ouncil. Such bylaws shall
commission shall be determined by include, among other items, provisions for: (a) regular
the city council by resolution at the and special meetings, open to the public except
time the application is presented and where closed meetings are otherwise authorized by
the determination shall be so stated state law; (b) records of its proceedings, to be open
in all notices of said hearing. for inspection by the public except where the
AM23-03 4 November 21, 2023—Special Meeting
withholding of records is otherwise authorized by state
law; and (c) the holding of public hearings on its
recommendations.
Division 2, Bylaws
Secs. 19-25 — 19.30. — Reserved Sec. 19-253. Redd Powers and duties • Combined Subsection 19-23 with
Subsection 19-32. Functions of the
The - lanning and - oning - ommission shall Commission. Relocated and
have the power and it shall be its duty to make and renumbered to Subsection 22-25.
recommend for adoption a aster Ian, as a whole e Capitalization for consistency
or in parts, for the future development and e Spell-out Planning and Zoning
redevelopment of the ity; and shall have the power Commission
and it shall be its duty to prepare maintain a e Removed references to former
sComprehensive Master Ian and Zoning Vernon's Annotated Texas Statutes
oOrdinance fOF ZORORg the EC'ity in accordance with e Added language that the P&Z,
Chapter 211of the Texas Local Government Code "performs duties also at the direction of
(formerly °i'rtiGles 1011�- a-th'„g„ 101 1 V C c4 The
the City Council"
Planning and Zoning eCommission shall perform such * Changed language that it is the
other duties as may be prescribed by ordinance, state Commission's duty to "maintain" the
law it at the alrectlon of the Lity Lounc . Comprehensive Master Plan rather
than "prepare"
Other duties and responsibilities of the Planning and , Removed redundant (c) from the list of
Zoning Commission include: duties and responsibilities of the
Sec. 19-32. Furt^`�f the Cornmiiss,on. Commission
(a) The Planning and Zoning Commission is
an advisor to the City Council of
Grapevine.
(b) It is the duty of the Planning and Zoning
Commission to keep itself informed of
AM23-03 5 November 21, 2023—Special Meeting
trends in city planning and to make
studies and recommendations to the City
Council for plan improvements regarding
matters which may seem beneficial and
in the interest of the City.
(rat is the responsibility of the Comommissieri
formulate a pllan to reguiu}ecc-and restri t
the Innotiens of trades and industries the
0
Innotion of buildings designed for spenifin
uses, and to regulate and limit the height
and bulk of bumldings,.
(cd) The Planning and Zoning Commission
shall recommend amendments in the
Zoning Ordinance to the City Council
when such amendments are needed
because of changing conditions, new
practices, or court decisions.
Sec. 19-31. Impact of Planning and Sec. 19- . Officers and their duties. . Moved Subsection 19-34, Officers and
Zoning Commission. Duties forward and renumbered to
(a) The officers the Planning and Zoning Subsection 19-26.
(a) The Planning and Zoning Commission shall be the chairman and vice- . Capitalization for consistency
Commission is a vital link in the chair . Spell-out Planning and Zoning
administration of the comprehensive (b) The chair and vice-chair shall be elected Commission
Plan of the City of Grapevine. The annually at the organization meeting after their . Changed the masculine pronoun "he"
Comprehensive Master Plan consists of appointment as members of the Planning to "they" and "him" to "their" to be
the zoning ordinance and its and Zoning Commission by the City Council. inclusive of both genders
amendments (Appendix A and D), Nominations shall be made by the rlannlnq ana . Updated references to Planning
subdivision ordinance (Appendix B) z_onin� Commission membership and the election Services
thoroughfare plan, and other ordinances shall follow immediately. The candidate receiving
which regulate the use of land. In its a majority vote of the members present for the
AM23-03 6 November 21, 2023—Special Meeting
review and advisory function, the position for which he was they arF nominated shall
Planning and Zoning Commission is the be declared elected and shall take office
custodian of the comprehensive master immediately. Upon request of a Planning and
plan. ZoninG Commission member, election may be by
ballot.
(b) The Commission has an opportunity
to prevent disruption to the ( ) The chairman will preside over all meetings of
Comprehensive Master Plan in its the Planning and Zonino Commission and have the
recommendations to the City Council duties normally conferred by parliamentary usage
regarding all zoning cases and in its to such office. The chair he shall have the privilege
decisions regarding approval or denial of discussing all matters before the manning ana
of preliminary plats for subdivisions. The Zoning Commission and voting thereon. The chair
Commission has an opportunity to insist He shall sign subdivision plats approved by the
that all requirements are met regarding Planning and Zoning Commission and such other
ingress and egress to property; that papers and documents as may be deemed
public or private streets have adequate necessary. He The chair shall appoint all
rights-of-way to conform to the committees and may call special meetings of the
thoroughfare plan; sidewalks, utilities, Planning and Zonino Commission. #e The chair
drainage, parking space, maximum lot shall be responsible for the efficient and orderly
coverage, yards and open spaces, transaction of the Planning and Zoning
screening walls or fences and Commission's business.
landscaping, recreation areas and
protective requirements are considered (ed) The vice-chairman shall perform the duties of
necessary to create a reasonable the chairman during h+s their absence or inability to
transition to and protection of adjacent act. He The vice-chair shall sign subdivision plats
property, which are compatible with the during the absence or inability of the chair. .
Comprehensive master Plan.
(c) Decisions and recommendations of ( )The Planning ServicF Department of Community
the Commission showing a lack of Development shall keep the minutes and records
continuity can render the of the Planning and Zonlr, Commission, provide
Comprehensive Master Plan ineffective copies of minutes to Pic,,ii ping ana i-oning
and create mistrust in the minds of Commission members, attend to the
citizens. Thorough study and wise correspondence of the , ..inning and Zoning
AM23-03 7 November 21, 2023—Special Meeting
recommendations make the Commission, and such other duties as are normally
comprehensive master plan effective, carried out by the Planning Services Department of
stabilize and preserve property values, Community Development It shall be the duty of
and produce confidence and support in the Planning Services Department of Gemmun4
the minds of citizens. —neli-;Ie ment to submit to the 'tanning and Zoning
Commission the minutes of the previous meeting
so that the same may be corrected, if necessary, to
reflect fairly accurately the proceedings heard at
the last meeting, and said minutes shall not be
official until they are adopted by a majority vote of
the rilanning ana z-onln` Commission.
Sec. 19-32. Functions of the Sec. 19-3527. Meetings. * Relocated Subsection 19-35, Meetings
Commission. and combined with relocated
(a) Attendance. Each Planning and Zoning Subsection 19-24, Joint meetings with
(a) The Planning and Zoning Commission member is expected to attend every city council; subsections combined,
Commission is an advisor to the City meeting. Members must attend ready and able to and renumbered to Subsection 19-27
Council of Grapevine. focus on the meeting Agenda and unencumbered (b).
by supervisory responsibilities. All members must * Renamed Regular Meetings to (c)
(b) It is the duty of the Commission to inform the chai t"airman or other Date, time, location and number of
keep itself informed of trends in City member of the ^ommission and the Planning cases.
planning and to make studies and Services Director if they expect to be absent at a *Added language that the limit to eight
recommendations to the City Council for particular meeting, giving the reason for their (8) cases on an agenda can be waived
plan improvements regarding matters absence. if�;member fails is provide S„^h by a decision of the chair in
which may seem beneficial and in the notifi^otion for three (2) ^onse^Uhive meetings consultation with the Planning Services
interest of the City. missed by said member tThe Planning and Department
Zenon g chair of thE. Planning and Zoning . Clarified language for Special
c It is the responsibility of the Commission shall dote to bring this to the
( ) P Y �Y Meetings, requiring a majority of
Commission to formulate a plan to attention of the City inform the Gity inform the City members present to call a special
regulate and restrict the locations of Council of excessive absences. meeting
trades and industries, the location of e (d) Special Meetings — an agenda item
buildings designed for specific uses, (b) Joint meetings with the Ceity ouncil. All public does not need to be put on every
hearings concerned with proposed zoning changes Commission agenda as a laceholder
AM23-03 8 November 21, 2023—Special Meeting
and to regulate and limit the height and be joint hearings between the Planning to request an item to be placed on a
bulk of buildings. and Zoning Commission and the Ccity Ccouncil. future agenda
Whether a hearing will be held jointly with the • Clarified the language for Quorum, the
(d) The Commission shall recommend lanning and oning Commission shall be number of members to pass a motion
amendments in the Zoning Ordinance to determined by the ity Ccouncil by resolution at and that in the absence of the chair or
the City Council when such the time the application is presented and the vice-chair, the most senior ranking
amendments are needed because of determination shall be so stated in all notices of member will preside over the meeting
changing conditions, new practices, or said hearing. • Capitalization for consistency
court decisions. • Spell-out Planning and Zoning
(c) Date, time, location and number of cases. Regular Commission
meetng-& Regular meetings shall be held on the
third Tuesday of each month in the Council
Chambers of the City Hall, unless otherwise
determined by the Planning and Zoning
Commission or City Council. if is the intent-of tThe
Planning and Zoninq Commission shall to consider
no more than eight (8) zoning cases per meeting
unless allowed by the chair in consultation with the
Planning Services Department, based on the
complexity of the cases. If an unusually large
number of zoning cases should occur, the
Commission City Council may schedule an
additional meeting concurrently with the Sity
Coun +l Planning and Zoning Commission and
Planning Services Department.
( ) Special meetings. Special meetings for any
purpose may be held: (1) on the call of the Schair
in consultation with Planning Services Staff; (2)
upon request of two or more the majority of the
members ai any previous meeting in consultation
with Planning Services staff; or (3) oc may pc
SGhed pled by a majorili of+ho ('nmmiccinn of orni
AM23-03 9 November 21, 2023—Special Meeting
nre.,i )us meeting upon the call of the City Council.
4-tThe request of the City Council or Planning and
Zoning Commission will determine the time and
place of the special meeting shall he determined
by the Genyenino authefity.
( ' ) Tri-annual meetings. Three (3) meetings will be
held to keep abreast of the Comprehensive
aster Ian and planning activity. These
meetings will be generaliti held in January, May,
and September unless otherwise notified by the
t hair of the Planning &Zoning Commission.
(ef) Quorum. Five (5) members of the Planning and
Zoning Commission shall constitute a quorum to
do business, and the affirmative vote of a majority
of those present shall be necessary to
recommend a case. In the absence of the chair or
vice-chair, the most senior ranking member in
attendance of the Planning and Zoning
Commission shall preside over the meeting.
(g) Motions. A favorable vote by a majority of those
members present shall be required to approve any
matter before the Planning and Zoning
Commission or to recommend approval of any
request requiring Council action. Each
member shall be informed and shall investigate
each zoning case filed. Any member who misses
pub publiG hearing all inform himself fully and shall
not.vote unless he feels he is properly prepared
AM23-03 10 November 21, 2023—Special Meeting
(gh) Conflictof interest. Any member of the Tanning
and Zoninc Commission having a conflict of
interest as provided for in the Texas Local
Government CEode shall not be eligible to vote.
(T+_) Right to floor. Any member desiring to speak or
address questions wj4 get shall obtain permission
from the chairman before addressing the of dionno
for questions.
Sec. 19-33. Members of the Sec. 19-3628. Zoning hearings, procedures, and . Renumbered from Sec. 19-36 to 19-28
Commission. rules. • Deleted subsection (b) Postponements
• Added that a denial is "with prejudice"
The Planning and Zoning Commission (a) Withdrawals • Added the minimum information
shall be composed of seven (7) needed on a petition per respondent
members and first and second alternate (1) A request to amend or withdraw an . Changed time of day needed to submit
members. All members shall be resident application or portion of an application after petitions to a case from 5:00 p.m. to
citizens and qualified voters of the City. notices have been mailed to neighboring 12:00 p.m. on the Monday before the
Regular members shall be appointed by property owners for a public hearing may Tuesday public hearing date
the City Council to serve for terms of not be honored. A withdrawal of an . Capitalization for consistency
three (3) years. The alternate members application precludes the filing of a new * Spell-out Planning and Zoning
of the commission shall meet with the application on the same tract or portion Commission
commission and serve in the place and thereof for a period of ninety (90) days from
with full power of a member in the the date of withdrawal.
absence of a member. Such alternate
members shall be designated as first (2) In the event the applicant withdraws the
and second alternates and shall serve in application prior to the mailing of notices,
the place of a member in such the request will be honored and no further
designated priority. The alternate action will be taken. The filing fee will be
members shall serve for a period of one retained by the City for administrative costs.
year. All vacancies shall be filled for the
unexpired term in the same manner as (b) Poctnonementc
provided for the original appointments.
AM23-03 11 November 21, 2023—Special Meeting
All expired terms shall be filled for terms (1) The aqpliGant shall. -him ollnIn,ed req lost to
as provided for the original postpone the hearingdate Ga a one
appointments and in the same manner. provided that SUGh a reI . " be made
Members of the Commission may be 0n writing and—su a request shall be
removed by the consent of the City reGe+ved—by the Community vevelopmernitc
Council. The members of the Department prier to the moiling of nntines to
Commission serve without neighboring property ,nets and upon
compensation. payment of postponements e of fifF.,
(2) Any application postponed by the applinant
or his representative will he held for a period
of nn longer than sixty (60) days from the
date ofthe SGh duIed hearing.in the event
the application is not pursued at the end of
said period the opplinatinn will hennme null
and void The fiz-m ng opp nd pestpenemen
fee shall beretained
by the f �I n" ` fo
administrative nests
( )Limitation on reapplications. In order that zoning
may promote the stability and well-being of the
community and may offer certainty to the citizens
of Grapevine with respect to the use and
development of property, the following
requirements shall govern the filing of
reapplications: A waiting period of one (1) year,
between the date an application for amendment to
the Zoning Ordinance, or a requested change in
zoning, is denied wan preluulce by the City Council
and a new application for such a change or
amendment is accepted, is hereby established.
The one-year waiting period shall be applicable to
AM23-03 12 November 21, 2023-Special Meeting
all requested amendments and changes for the
same zoning district, or districts and/or principal
use(s), on all or any portion of the property
previously considered for amendment or change in
zoning; provided, however, said one-year waiting
period shall be not applicable to any proposed
amendment or change instituted by the City
Council or Planning and Zoning Commission.
( )Petitions of Opposition. Any person or persons
wishing to file a petition of opposition to a zoning
request shall present said petition to the
Community Dey pmen Planning Services
Department. Said petition should shall be filed
presented to the Planning Services Department by
125.00 p.m. on the day prior to the public hearing.
The petition will include the names legibly written,
street addresses, Nith city, state and zip code, and
phone numbers, and signatures of all who Sinn it
( )Site plan requirements. Any site plan to come
before the Planning and Zoning Commission shall
be prepared by, under the direction of, and
executed by a registered surveyor, registered
architect, or registered engineer and shall be in
compliance with Section 47, Site plan review, of the
Comprehensive Zoning Ordinance No. 82-73
Sec. 19-34. Officers and their duties. Sections. 19- -19-40. Reserved.
(a) The officers and the Planning and
Zoning Commission shall be the
chairman and vice-chairman.
AM23-03 13 November 21, 2023—Special Meeting
(b) The chairman and vice-chairman
shall be elected annually at the
organization meeting after their
appointment as members of the
Planning and Zoning Commission by
the City Council. Nominations shall be
made by the Commission membership
and the election shall follow
immediately. The candidate receiving a
majority vote for the position for which
he was nominated shall be declared
elected and shall take office
immediately. Upon request of a
Commission member, election may be
by ballot.
(c) The chairman will preside over all
meetings of the Commission and have
the duties normally conferred by
parliamentary usage to such office. He
shall have the privilege of discussing all
matters before the Commission and
voting thereon. He shall sign subdivision
plats approved by the Commission and
such other papers and documents as
may be deemed necessary. He shall
appoint all committees and may call
special meetings of the Commission. He
shall be responsible for the efficient and
orderly transaction of the Commission's
business.
AM23-03 14 November 21, 2023—Special Meeting
(d) The vice-chairman shall perform the
duties of the chairman during his
absence or inability to act. He shall sign
subdivision plats during the absence or
inability of the chairman.
(e) The Department of Community
Development shall keep the minutes
and records of the Commission, provide
copies of minutes to Commission
members, attend to the correspondence
of the Commission, and such other
duties as are normally carried out by the
Department of Community
Development. It shall be the duty of the
Department of Community
Development to submit to the
Commission the minutes of the previous
meeting so that the same may be
corrected, if necessary, to reflect fairly
accurately the proceedings heard at the
last meeting, and said minutes shall not
be official until they are adopted by a
majority vote of the Commission.
Sec. 19-35. Meetings.
(a) Attendance. All members must
inform the chairman, vice-chairman, or
another member of the commission if
they expect to be absent at a particular
meeting, giving the reason for their
absence. If any member fails to provide
AM23-03 15 November 21, 2023—Special Meeting
such notification for three (3)
consecutive meetings missed by said
member, the Planning and Zoning
Commission may vote to bring this to
the attention of the City Council.
(b) Regular meetings. Regular meetings
shall be held on the third Tuesday of
each month in the Council Chambers of
the City Hall, unless otherwise
determined by the Commission. It is the
intent of the Commission to consider no
more than eight (8) zoning cases per
meeting. If an unusually large number of
zoning cases should occur, the
Commission may schedule an
additional meeting concurrently with the
City Council.
(c) Special meetings. Special meetings
for any purpose may be held: (1) on the
call of the Chairman; (2) upon request of
two (2) or more members; or (3) as may
be scheduled by a majority of the
Commission at any previous meeting.
At the request of the City Council the
time and place of the special meeting
shall be determined by the convening
authority.
(d) Tri-annual meetings. Three (3)
meetings will be held to keep abreast of
the master plan and planning activity.
AM23-03 16 November 21, 2023—Special Meeting
These meetings will be held in January,
May, and September unless otherwise
notified by the Chairman of the Planning
& Zoning Commission.
(e) Quorum. Five (5) members of the
Commission shall constitute a quorum.
(f) Motions. A favorable vote by a
majority of those members present shall
be required to approve any matter
before the Commission or to
recommend approval of any request
requiring Council action. Each member
shall be informed and shall investigate
each zoning case filed. Any member
who misses a public hearing shall inform
himself fully and shall not vote unless he
feels he is properly prepared.
(g) Conflict of interest. Any member of
the Commission having a conflict of
interest as provided for in the Texas
Local Government code shall not be
eligible to vote.
(h) Right to floor. Any member desiring
to speak will get permission from the
chairman before addressing the
audience for questions.
Sec. 19-36. Zoning hearings,
procedures, and rules.
AM23-03 17 November 21, 2023—Special Meeting
(a) Withdrawals
(1) A request to amend or withdraw an
application or portion of an application
after notices have been mailed to
neighboring property owners for a public
hearing may not be honored. A
withdrawal of an application precludes
the filing of a new application on the
same tract or portion thereof for a period
of ninety (90) days from the date of
withdrawal.
(2) In the event the applicant withdraws
the application prior to the mailing of
notices, the request will be honored and
no further action will be taken. The filing
fee will be retained by the City for
administrative costs.
(b) Postponements.
(1) The applicant shall be allowed to
postpone the hearing date once,
provided that such a request shall be
made in writing and such a request
shall be received by the Community
Development Department prior to
the mailing of notices to neighboring
property owners and upon payment
of the postponement fee of fifty
dollars ($50.00.).
AM23-03 18 November 21, 2023—Special Meeting
(2) Any application postponed by the
application or his representative will
be held for a period of no longer than
sixty (60) days from the date of the
scheduled hearing. In the event the
application is not pursued at the end
of said period, the application will
become null and void. The filing fee
and postponement fee shall be
retained by the City for
administrative costs.
(c) Limitation on reapplications. In order
that zoning may promote the stability
and well-being of the community and
may offer certainty to the citizens of
Grapevine with respect to the use and
development of property, the following
requirements shall govern the filing of
reapplications: A waiting period of one
(1) year, between the date an
application for amendment to the
Zoning Ordinance, or a requested
change in zoning, is denied by the City
Council and a new application for such
a change or amendment is accepted, is
hereby established. The one-year
waiting period shall be applicable to all
requested amendments and changes
for the same zoning district, or districts
and/or principal use(s), on all or any
portion of the property previously
considered for amendment or change in
AM23-03 19 November 21, 2023—Special Meeting
zoning; provided, however, said one-
year waiting period shall be not
applicable to any proposed amendment
or change instituted by the City Council
or Planning and Zoning Commission.
(d) Petitions of Opposition. Any person
or persons wishing to file a petition of
opposition to a zoning request shall
present said petition to the Community
Development Department. Said petition
should be filed by 5.00 p.m. on the day
prior to the public hearing. The petition
will include the names legibly written,
street addresses, and phone numbers
of all who sign it.
(e) Site plan requirements. Any site plan
to come before the Planning and Zoning
Commission shall be prepared by,
under the direction of, and executed by
a registered surveyor, registered
architect, or registered engineer and
shall be in compliance with Section 47,
Site plan review, of the Comprehensive
Zoning Ordinance No. 82-73
Sections. 19-37-19-40. Reserved
AM23-03 20 November 21, 2023—Special Meeting