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Home My WebLink About2004-12-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 7, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property regarding the sale, lease, or acquisition of property relative to Lot 39, Block 3, Placid Peninsula pursuant to Section 551.072, Texas Government Code. B Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the • City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of December, 2004 at 5:00 p.m. 1 ,c4 40, J•. C. Brown A- istant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 7th day of December, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:03 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) real property regarding the sale, lease or acquisition of property relative to Lot 39, Block 3, Placid Peninsula, Section A, pursuant to Section 551.072 and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. 12/07/04 Regarding Section 551.072, City Manager Nelson requested authorization to accept the bid from Mr. Robert VanTil of $42,967.36 for the purchase of Lot 39, Block 3, Placid Peninsula, Section A. Council Member Spencer, seconded by Mayor Pro Tern Ware, offered a motion to authorize Staff to accept the bid from Mr. Robert VanTil of$42,967.36 for the purchase of Lot 39, Block 3, Placid Peninsula, Section A. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of December, 2004. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 7, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Roy Stewart PRESENTATION 1. Dr. John Collins, President of Texas Trails Network, to recognize the City of Grapevine and Parks & Recreation Department for support of Texas Trails. CITIZEN COMMENT NEW BUSINESS 2. Consider an ordinance adopting the City of GrapevineThoroughfare Plan Revised 2004 and take any necessary action. 3. Consider award of Bid 206-2004 Texan Trail Signage Project along State Highway 114 and take any necessary action. 4. Consider a resolution expressing intent to finance expenditures to be incurred as authorized in FY2005 and take any necessary action. 5. Consider a resolution ratifying Staff's action in authorizing a topographical survey at the Silver Lake Campground and take any necessary action. 6. Consider approval of a concept plan for Silver Lake Campground and take any necessary action. 7. Consider authorizing an engineering services contract with Malcolm Pirnie, Inc. and take any necessary action. 8. Consider an ordinance abandoning a drainage easement in the Windsor Forest East Addition and take any necessary action. 9. Consider approval of the City's legislative agenda for the 79th Legislature and take any necessary action. CONSENT AGENDA CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider a resolution supporting the Training Agreement with the Texas Commission on Law Enforcement Officer Standards and Education (TCLEOSE) and take any necessary action. 11. Consider an Adopt-A-Road Agreement with Grapevine Masonic Lodge #288 for Dove Loop, from Main Street to Dove Road. Parks & Recreation Director recommends approval. 12. Consider a resolution declaring Dynix, Inc. as a sole source provider and authorizing the renewal of the current service and maintenance agreement for the Library Information System. Library Director recommends approval. 13. Consider award of Bid 208-2005 Concrete Fence to PremierCrete Products for a fence at the City's service center. Public Works Director recommends approval. 14. Consider the minutes of the November 16 and November 30, 2004 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of December, 2004 at 5:00 p.m. 41011 . 4 J••® Brown A' istant City�, s C Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of December, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager • CALL TO ORDER Mayor Tate called the meeting to order at 7:58 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1. PRESENTATION, PARKS & RECREATION DEPARTMENT Dr. John Collins, President of Texas Trails Network, recognized the City of Grapevine and the Parks & Recreation Department for its support of Texas Trails. Dr. Collins presented Mayor Tate with the Texas Trails Network "Great Texas Trailhead" Award in recognition of the City's vision, leadership and commitment to trail development and advocacy. He presented Parks & Recreation Director Doug Evans the Texas Trails Network "Great Texas Trail Boss" Award for leadership and promotion of trail development. He presented Assistant Director of Parks & Recreation Joe Moore the Texas Trails Network "State Trail Advocate" Award. He commended the City of Grapevine for its 19 miles of trails. ITEM 2. ORDINANCE, ADOPT THOROUGHFARE PLAN REVISED 2004 Assistant Director of Public Works/Engineering Stan Laster recommended approval of an 12/07/04 ordinance adopting the City of GrapevineThoroughfare Plan Revised 2004. He stated it was necessary to adopt the revisions to the City's Thoroughfare Plan to replace all prior versions of the Thoroughfare Plan. The 2004 Revision reflects the current configuration on land and removes some roads that are no longer feasible due to the City's development. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ORDINANCE NO. 2004-78 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING THE CITY OF GRAPEVINE THOROUGHFARE PLAN REVISED 2004; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 3. AWARD BID 206-2004 TEXAN TRAIL SIGNAGE PROJECT Traffic Engineer Ramana Chinnakotla recommended approval of the award of Bid 206-2004 Texan Trail Signage Project to Tahari Enterprises for the purchase and installation of highway signage along State Highway 114 in the amount of $33,129.38. Mr. Chinnakotla reported these are the five signs allowed by TxDOT and that the City would later install additional signage within the City directing traffic to the Gaylord Texan Resort and Convention Center on Lake Grapevine. Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ITEM 4. RESOLUTION, FINANCE FY2005 EXPENDITURES Administrative Services Director Bill Gaither recommended approval of a resolution expressing intent to finance expenditures to be incurred as authorized in FY2005 budget. The resolution allows for reimbursement of payments for equipment and vehicles and for the construction of various improvements authorized for the Lake parks. Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as wow recommended prevailed by the following vote: 2 12/07/04 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2004-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, RATIFY SILVER LAKE CAMPGROUND TOPOGRAPHICAL SURVEY Parks & Recreation Director Doug Evans recommended approval of a resolution ratifying Staff's action in authorizing a topographical survey of the west side of the Silver Lake Campground and to approve a contract with Moak Surveyors, Inc. for the complete survey of the campgrounds for a total cost of$20,600.00. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2004-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, RATIFYING THE ACTION OF STAFF IN AUTHORIZING A TOPOGRAPHICAL SURVEY FOR THE SILVER LAKE CAMPGROUND AND PROVIDING AN EFFECTIVE DATE ITEM 6. APPROVAL OF SILVER LAKE CAMPGROUND CONCEPT PLAN Parks & Recreation Director Evans recommended approval of the concept plan for Silver Lake Campground that was prepared by Carter & Burgess. The improvements include: upgrade of the electrical service, installation of five self-service cabins, replace existing restroom facilities, add ten courtesy docks to existing waterfront camping sites, create 13 new RV pad sites, construct a small reservation pavilion and install signage identifying the Environmentally Sensitive Areas as identified by the Corps of Engineers. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: • 3 12/07/04 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ITEM 7. AUTHORIZE ENGINERING SERVICES CONTRACT, MALCOLM PIRNIE, INC. Assistant Director of Public Works/Operations Matt Singleton recommended approval of an engineering services contract with Malcolm Pirnie, Inc. in an amount not to exceed $38,898.00 to perform a study of the chloramine residual in the water supply of the southern part of Grapevine. The study will determine the effects of the combination of the Grapevine and TRA treated water sources as well as the treatment techniques for the respective waters. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ITEM 8. ORDINANCE, ABANDON DRAINAGE EASEMENT, WINDSOR FOREST EAST ADDITION sow Assistant Director of Public Works/Engineering Stan Laster recommended approval of an ordinance abandoning 854 square feet of the existing fifty foot drainage easement located through Lot 4, Block 1, Windsor Forest East Addition. Motion by Council Member Stewart, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ORDINANCE NO. 2004-79 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF A DRAINAGE EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 9. APPROVAL OF 79TH LEGISLATIVE AGENDA City Manager Nelson recommended approval of the City's legislative agenda for the 79th 12/07/04 Legislature that includes streamlined sales tax initiatives, property appraisal and revenue caps, school finance reform, unfunded mandates, criminalization of the burglary of motor vehicles, DFW Airport, Northeast Transportation Service funding and utility regulation. Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 10. Resolution, Training Agreement, Texas Commission on Law Enforcement Officer Standards and Education Acting Police Chief recommended supporting the Training Agreement with the Texas Commission on Law Enforcement Officer Standards and Education (TCLEOSE). Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2004-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING THE CONTRACTUAL TRAINING PROVIDER CONTRACT WITH THE TEXAS COMMISSION ON LAW ENFORCEMENT OFFICER STANDARDS AND EDUCATION; AND PROVIDING AN EFFECTIVE DATE Item 11. Adopt-A-Road Agreement, Dove Loop Parks & Recreation Director recommended approval of an Adopt-A-Road Agreement with Grapevine Masonic Lodge #288 for Dove Loop, from Main Street to Dove Road. Motion by Mayor Pro Tern Ware, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 5 12/07/04 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 12. Resolution, Sole Source Provider, Dynix, Inc. Library Director recommended approval of a resolution declaring Dynix, Inc. as a sole source provider and authorizing the renewal of the current service and maintenance agreement for the Library Information System in an amount not to exceed $21,312.52. Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2004-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A SOFTWARE MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 13. Award Bid 208-2005 Concrete Fence Public Works Director recommended award of Bid 208-2005 Concrete Fence to PremierCrete Products for a fence at the City's Service Center in the amount of $72,000.00. Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 14. Consideration of Minutes City Secretary recommended approval of the minutes of the November 16 and November 30, 2004 City Council meetings as published. 6 12/07/04 Motion by Mayor Pro Tem Ware, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of December, 2004. APPROVED: William D. Tate Mayor ATTEST: Lind Huff City Secretary 7