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HomeMy WebLinkAboutItem 13a - November 7 MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of November, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 6.45 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. C. Personnel relative to City Manager's performance evaluation pursuant to Section 551.074, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6.48 p.m. The closed session ended at 7.32 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072, 551.087, or 551.074. City Manager Bruno Rumbelow reported that no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7.36 p.m. in the City Council Chambers. Item 2. Invocation Mayor Tate gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Mayor Tate lead the Pledge of Allegiance. Item 4. Citizen Comments Dave Miller, 2200 Chatam Hill Street, Grapevine praised the citizens serving in, or who served in, the Armed Services, and suggested Council create a Hometown Heroes campaign to hang banners on light poles along Main Street. PRESENTATIONS Item 5. Mavor Tate to present a proclamation declaring November 4. 2023 as National Arbor Day. Mayor Tate presented the Arbor Day proclamation to Parks and Recreation Director Chris Smith who thanked Council for the recognition and the City's commitment to trees. There was no action taken on this item. Item 6. Mavor Tate to present a proclamation declaring November 5-11, 2023 as National Animal Shelter Appreciation Week. Mayor Tate read the proclamation that was presented to Animal Services Manager Kristina Valentine, Wesley Milner with Field Services, and Hannah Schneider with Shelter Services, who thanked Council for the proclamation and updated Council on some of the Animal Shelter activities. There was no action taken on this item. City Council November 7, 2023 Page 2 Item 7. Mavor Tate to present a proclamation declaring November as National Native American Heritage Month. Mayor Tate read the proclamation. Glenda Price from the Captain Molly Corbin Chapter of the Daughters of the American Revolution accepted the proclamation and thanked the Mayor and Council. There was no action taken on this item. Item 8. Grapevine Chamber of Commerce Chair Kellv Schwartz to provide update on the Chamber of Commerce. Grapevine Chamber of Commerce Chair Kelly Schwartz described the mission of the Chamber; the Chamber's committees and efforts in the last three years; and updated Council on the Chambers' current programs, activities, and initiatives. There was no action taken on this item. Item 9. Chief Building Official to present proposed amendments to the 2021 International Building Code, the 2021 International Residential Code, the 2021 International Mechanical Code, the 2021 International Plumbing Code, the 2021 International Fuel Gas Code, the 2020 National Electrical Code, the 2018 Swimming Pool and Spa Code adopted by the State of Texas, and the Citv of Grapevine Regional amendments. Chief Building Official Larry Gray highlighted the proposed changes to the various Building Codes to match current technology and construction standards. He also explained the updates to the fee schedules. Council will take action on the proposed changes at the November 21 meeting. There was no action taken on this item. NEW BUSINESS Item 10. Consider Resolution No. 2023-019 authorizing the acceptance of funds for the Fiscal Year 2024 Office of the Governor Public Safety Office Criminal Justice Division Grant on behalf of the Northeast Fire Department Association (NEFDA) for the First Responder Mental Health Program, Ordinance No. 2023-073 to appropriate the funds, and take anv necessary action. Fire Chief Darrell Brown presented this item requesting the acceptance of a grant of $160,000, on behalf of the Northeast Fire Department Association, that will be used to establish a resiliency program for the NEFDA municipalities. Motion was made to approve Resolution No. 2023-019 authorizing the acceptance of funds for the Fiscal Year 2024 Office of the Governor Public Safety Office Criminal Justice Division Grant and Ordinance No. 2023-073 to appropriate the funds in the Grant Fund. Motion: Freed City Council November 7, 2023 Page 3 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE OFFICE OF THE GOVERNOR PUBLIC SAFETY OFFICE CRIMINAL JUSTICE DIVISION GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM` AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2023-073 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, INCREASING ESTIMATED RECEIPTS IN THE AMOUNT OF $160,000 IN THE GRANTS FUND TO BE RECEIVED FROM THE OFFICE OF THE GOVERNOR'S PUBLIC SAFETY OFFICE CRIMINAL JUSTICE SYSTEM DIVISION GRANT; AUTHORIZING THE APPROPRIATION OF $160,000 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 11. Consider Resolution No. 2023-020 authorizing the acceptance of funds from the State of Texas Justice Assistance Grant Program for Fiscal Year 2024, Ordinance No. 2023-074 to appropriate the funds, and take anv necessary action. Police Chief Mike Hamlin presented this item and answered questions from Council regarding a grant from that State of Texas Justice Assistance Program that will be utilized to purchase mobile vehicle barriers in an amount of $105,000. Motion was made to approve Resolution No. 2023-020 authorizing the acceptance of funds from the State of Texas Justice Assistance Grant Program for Fiscal Year 2024 and Ordinance No. 2023-074 to appropriate the funds in the Grant Fund. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 7, 2023 Page 4 RESOLUTION NO. 2023-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, JUSTICE ASSISTANCE GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2023-074 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT $105,000 IN THE GRANT FUND TO BE RECEIVED FROM THE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND AUTHORIZING THE APPROPRIATION OF $105,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider an engineerina services contract for the design of the Water Treatment Plant and Wastewater Treatment Plant Administration Facilities Improvements Proiect with Freese and Nichols Inc.. Ordinance No. 2023-075 to appropriate the funds, and take anv necessary action. Public Works Director Bryan Beck presented this contract to Council regarding the design of the expansions of the Water Treatment Plant and Wastewater Treatment Plant in an estimated amount of $2,130,000. Council discussed this item. Director Beck answered questions from Council. Motion was made to approve an engineering services contract for the design of the Water Treatment Plant and Wastewater Treatment Plant Administration Facilities Improvements Project with Freese and Nichols Inc. and Ordinance No. 2023-075 to appropriate the funds in the Utility Enterprise Capital Fund. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council November 7, 2023 Page 5 Nays: None Approved: 7-0 ORDINANCE NO. 2023-075 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $2,130,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Consider Ordinance No. 2023-076 amending the Grapevine Code of Ordinances. Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of East College Street from Main Street to Smith Street, and take anv other necessary action. Public Works Director Beck presented this item and answered questions regarding staff's proposal to remove on -street parking from South Main Street to Smith Street on the east side of East College Street. Motion was made to approve Ordinance No. 2023-076 amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of East College Street from South Main Street to Smith Street. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-076 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, ARTICLE V PARKING, SECTION 23-63 NO PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request City Council November 7, 2023 Page 6 that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider a professional service agreement for the purchase of a fireworks displav for the annual 2024 Fourth of July fireworks show from Illumination Fireworks. Convention and Visitors Bureau Director P.W. McCallum recommended approval of the agreement for the purchase of fireworks for the 2024 Fourth of July fireworks show in an amount not to exceed $69,760.50. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. Chief Financial Officer Jeff Strawn recommended approval of the annual contract for software to manage bids and contracts for an amount not to exceed $25,400. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider for the purchase of two fireworks displays for the Christmas Capital of Texas Carol of Lights kick-off event on Monday. November 20, 2023 from Illumination Fireworks. Parks and Recreation Director Smith recommended approval of the purchase of two fireworks displays for the Carol of Lights for a total amount not to exceed $40,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 7, 2023 Page 7 Item 17. Consider a fireworks permit for the Citv of Grapevine 2023 Carol of Lights fireworks displav to be held on Monday. November 20, 2023 at Citv Hall. Fire Chief Brown recommend approval of a permit for the Carol of Lights to be held on Monday, November 20. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase of hose assemblies for Fire Stations 2 and 3 from Air Cleaning Technologies, Inc. Fire Chief Brown recommended approval of the purchase of hose assemblies, for a total amount not to exceed $34,600, to retrofit the diesel exhaust systems at Fire Stations 2 and 3. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of Netwrix PolicvPak Endpoint Management software from SHI Government Solutions, Inc. Chief Information Officer Tessa Allberg recommended approval of software for compliance with Zero -Trust Policy and ransomware protection in an amount not to exceed $29,988. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the purchase of VEEAM License Migration support and maintenance from Soccour Solutions. Chief Information Officer Allberg recommended approval for VEEAM License Migration and maintenance support for the backup of City data, for an amount not to exceed $18,000. City Council November 7, 2023 Page 8 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the renewal of an annual contract for Laserfiche support services with MCCI. LLC. Chief Information Officer Allberg recommended approval of the annual contract for Laserfiche support services for an amount not to exceed $178,345. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 22. Consider the renewal of Campspot Reservation Svstem software at The Vinevards Campground and Cabins. Parks and Recreation Director Smith recommended approval of the Campspot Reservation System for an amount not to exceed $30,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 23. Consider approving an interlocal agreement with the Tarrant Countv Public Health Environmental Health for inspections of food establishments and public pools and Ordinance No. 2023-077 to amend the Citv of Grapevine Code of Ordinances. Chapter 12 Health and Sanitation to be consistent with Tarrant Countv requirements for inspections of food establishments and public pools. Planning Services Director Erica Marohnic recommended approval of the interlocal agreement for inspections of food establishments and public pools and Ordinance No. 2023-077 to amend the City of Grapevine Code of Ordinances as it relates to these inspections. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy City Council November 7, 2023 Page 9 Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-077 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 12, HEALTH AND SANITATION; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Consider the purchase of law enforcement staffing software from Informer Svstems, LLC. Police Chief Hamlin recommended approval of the purchase of staffing software for an amount not to exceed $41,100. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 25. Consider the award of Best Value Bid 08-23 for an annual contract for pest control services with Versacor Pest Solution. Public Works Director Beck recommended approval of the award of the Best Value Bid to establish fixed pricing for monthly pest control services of City facilities for an annual estimated amount of $60,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 7, 2023 Page 10 Item 26. Consider a professional consulting services contract for fleet management assessment and analvsis with Strategic Government Resources (SGR). Public Works Director Beck recommended approval of a contract, for an estimated amount of $22,995, to assess the fleet management policies, staffing levels, operations, and outsourcing efforts Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 27. Consider a boundary line agreement with the Grapevine Cemetery Association on property located north of Dove Loop and west of North Doolev Street. Public Works Director Beck recommend approval of the Boundary Line Adjustment Agreement to clarify minor boundary issues between the cemetery property and right-of- way along North Dooley Street and Dove Loop. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 28. Consider Ordinance No, 2023-078 abandoning a portion of two drainage easements on separate tracts north of Dove Loop and west of Doolev Street owned by Grapevine Cemeterv. Public Works Director Beck recommended approval of the ordinance to reduce an existing 70' wide drainage easement to 40' by abandoning two drainage easements on the Grapevine Cemetery. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-078 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING TWO City Council November 7, 2023 Page 11 (2) TRACTS THAT ARE PART OF A DRAINAGE EASEMENT ON GRAPEVINE CEMETERY, CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Consider the ratification of the emergencv purchase of a valve for the raw water vault from Rangeline Utility Services LLC. Public Works Director Beck recommended ratification of the emergency purchase of a valve for the raw water supply located on the downstream side of the dam for an estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 30. Consider a contract for electrical engineering consulting services for the design of the installation of a standbv generator at the Water Treatment Plant with Gupta & Associates. Inc. and Ordinance No. 2023-079 to appropriate the funds. Public Works Director Beck recommended approval of the design of a standby generator, transfer switch and relocation of the two existing pad mounted transformers for an estimated amount of $130,000, and an ordinance to appropriate the funds in the Utility Enterprise Fund. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-079 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $130,000 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 31. Consider a contract for electrical engineering consulting services for Train 1, Train 2, and Train 3 improvements at the Wastewater Treatment Plant with Gupta & Associates. Inc. and Ordinance No. 2023-080 to appropriate the funds. City Council November 7, 2023 Page 12 Public Works Director Beck recommended approval of the electrical engineering consulting services at the Wastewater Treatment Plant for an estimated amount of $280,000, and an ordinance to appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-080 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $280,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Consider the minutes of the October 17, 2023 Regular Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8.38 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of December, 2023. APPROVED: William D. Tate Mayor City Council November 7, 2023 Page 13 ATTEST: Tara Brooks City Secretary City Council November 7, 2023 Page 14 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 21st day of November, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Beth Tiggelaar Dennis Luers David Hallberg Mark Assaad Ben Johnson Chairman Member Member Member Alternate Member Alternate Member constituting a quorum with Vice Chairman Monica Hotelling, Commissioners Traci Hutton and Jason Parker being absent, and with the following members of the City Staff being present: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks City Manager Assistant City Manager City Attorney City Secretary Call to Order: Mayor Tate called the regular meeting to order at 7.36 p.m. Item 1. Invocation and Pledge of Allegiance Council Member Paul Slechta gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 2. Zoning Change Application Z23-03 (Grapevine Springs). Planned Development Overlav PD23-02, and Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1 R. Block 1 R. Grapevine Office Park Mayor Tate reminded the audience that the public hearing for this item was opened at the October 17 meeting and continued to this evening. Planning Services Director Erica Marohnic reported the applicant was requesting to rezone 11.248 acres from "PO", Professional Office District and "CC", Community Commercial District to "R-7.5", Single -Family District and "R-5.0", Zero -Lot -Line District with a planned development overlay to develop 32 single-family detached lots and one open space/common area lot. The planned development overlay is to allow for private streets in a single-family/zero-lot-line residential development and for a reduction in minimum lot area, minimum lot depth, and front -yard building setbacks for the "R-5.0", Zero -Lot Line lots. The applicant is also requesting to replat Lot 1, Block 1, Grapevine Office Park. The subject property is located at 1600 West Northwest Highway. Director Marohnic announced there were 26 official responses received from property owners within 200' of the subject site. These responses equal 43% opposition which will require a super majority vote of the City Council for approval. Applicant Eason Maykus with H Creek Development gave a presentation and answered questions from the Commission and Council. The Applicant's engineer Rich DeOtte answered questions from the Commission. Public Works Deputy Director John Robertson answered questions regarding drainage on the site. City Secretary Tara Brooks announced four people had completed the Citizen Appearance Request form and noted they did not wish to speak but were in favor of this request: • Lisa Rawls, 845 Meadow Bend Loop West, Grapevine • Jason Gregg, 1620 North Gravel Circle, Southlake • Wayne Boydston, 413 East Texas Street, Grapevine • Lynda Boydston, 413 East Texas Street, Grapevine Marlo Henry, 1214 Killarney Street, Grapevine, spoke in favor of this request. Julie Jacob, 503 Dove Creek Place, Grapevine, read letters of opposition written by: Mary Georgion, 504 Dove Creek Place, Grapevine; Kindall Byres, 2806 Live Oak, Grapevine; Joan Reed, 1906 Shorewood Circle, Grapevine; A and B Klostermann, 1206 Bellaire Drive, Grapevine; and Nancy Snyder, 508 Dove Pond Road. Karen Miears, 206 West Peach Street, Grapevine completed the Citizen Appearance Request and noted her support of the request, but did not wish to speak. Julie Jacob, 503 Dove Creek Place, Grapevine spoke in opposition to this request. Debi Meek, 1025 Brownstone Drive, Grapevine spoke in favor of this request. Bobby Rawls, 845 Meadow Bend Loop West, Grapevine spoke in favor of this request Sharon Grippe, 553 Dove Creek Circle, Grapevine spoke in opposition to this request. City Council November 21, 2023 Page 2 Sharon Grippe presented a letter from Frank Colby 538 Dove Creek Circle, Grapevine who was in opposition to this request. Chris Brainard, 1014 Meadow Bend Loop, Grapevine spoke in favor of this request. Clark Costa, 948 Meadow Bend Loop South, Grapevine spoke in favor of this request. David Cunningham, 839 Meadow Bend West, Grapevine spoke in favor of this request. Socrates Villarreal, 109 Cross Creek Drive, Grapevine spoke in opposition to this request. Rachael Jackson, 500 Dove Creek Place, Grapevine spoke in opposition to this request. Mark Mattlage, 961 Meadow Bend Loop South, Grapevine spoke in favor of this request. Bill McNabney, 1315 Worthington Street, Grapevine spoke in in favor of this request. Kobin Caddick, 565 Dove Creek Circle, Grapevine spoke in opposition to this request. Kyle Crow, 328 Tillery Circle, Grapevine spoke in favor of this request. There were nine letters of opposition from homeowners with the 200-foot notification area and five letters of opposition outside the notification area that were provided to the Commission and Council Motion was made to close the public hearing. Motion: Luers Second: Tiggelaar Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 3. Conditional Use Permit CU23-21 (Mohler MMA) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to allow for a 2,056 square foot training area expansion along the southern elevation to the existing fitness studio specializing in mixed martial arts. The subject property is located at 201 North Starnes Street and is currently zoned "HC", Highway Commercial District. This is the first reading for this item. Special exceptions for this property will be considered at the Board of Zoning Adjustment meeting on December 4. If approved by the Board, the second reading will be held at the December 19 meeting. Applicant Brock Jones presented this item and answered questions from the Commission and Council. City Council November 21, 2023 Page 3 No one wished to speak during the public hearing and there was one letter of opposition provided to the Commission and Council. Motion was made to close the public hearing. Motion: Tiggelaar Second: Assaad Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU23-30 and Historic Landmark Sub -District HL23-02 (House of Shine) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to allow for an artisan studio featuring exhibits and outdoor space and a Historic Landmark sub -district. The subject property is located at 317 Church Street and is currently zoned "CBD", Central Business District. Applicant Richard Beeny gave a presentation and answered questions from Council. Planning Services Director Marohnic, Planner II Albert Triplett, and Chairman Larry Oliver answered questions from Council. Yasmine Bohsari Goury, 316 South Main Street, Grapevine spoke in favor of this request. One letter with concerns was provided to the Commission and Council. Motion was made to close the public hearing. Motion: Assaad Second: Tiggelaar Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal City Council November 21, 2023 Page 4 Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU23-31 (Bia Daddv's Ship Store) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to allow for the possession, storage, retail sale and on and off premise consumption of alcoholic beverages (beer, wine, and mixed beverage) in conjunction with a restaurant, and to allow outdoor speakers, outdoor dining, and a convenience store. The subject property is located at 2500 Oak Grove Loop South, Suite 200 and is currently zoned "GU", Governmental Use District. Applicant Danielle Kaufman presented this item and announced the new name of the business is Big Daddy's Cantina. Mrs. Kaufman answered questions from Council. Applicant Nick Kaufman answered questions from Council. Robert Rainwater, 509 Dunn Court, Grapevine spoke in opposition to this request. Andrew Sanderson, 3506 Blueberry Lane, Grapevine spoke in favor of this request. Vaughn Thompson, 820 East Dove Loop Road, Grapevine spoke in favor of this request. Erin Maxwell, 820 East Dove Loop Road No. 1926, Grapevine spoke in favor of this request. There were two letters of support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Johnson Second: Tiggelaar Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. Planned Development Overlav PD23-04 (The Reserve at Bear Creek) and a Final Plat of Lots 5-R, 6X-R, 6-R-1. 6-R-2 and 7-R. The Reserve at Bear Creek Mayor Tate declared the public hearing open. City Council November 21, 2023 Page 5 Planning Services Director Marohnic reported the applicant was requesting a planned development overlay to deviate from, but not be limited to, minimum lot size, side yard setback, front yard setback, lot width, lot depth, maximum building height, and to allow front entry garages for lots less than 40-feet in width in conjunction with a townhouse development, and a replat of Lots 5, 6X and 7, The Reserve at Bear Creek. This request amends the previously approved Planned Development Overlay PD22-03 (Ordinance No. 2022-026), specifically to increase the number of lots from 69 to 71. The subject property is located at 4201 State Highway 360 and is currently zoned "R-TH", Townhouse District. Applicant Ben Ford described the changes in this request from the plan that was approved in 2022. Mr. Ford answered questions from the Commission and Council. Clarence Muller, 3612 Lakeridge, Grapevine raised concerns regarding the extension of the trail as shown on the proposed plan. There was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Johnson Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Mayor Tate called for a break at 10.32 p.m. Mayor Tate called the meeting back to order at 10.42 p.m. Item 7. Transit District Overlav TDO23-01 (Nash and Berry Townhomes) and Final Plat of Lots 1-19, 20X. Block 2-R. Nash and Berry Addition Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a transit district overlay to allow for the development of nineteen single-family attached townhomes on 1.015 acres, and to replat Lots 6, 7, and 8, Block 2, Hilltop Addition. The subject property is located at 931, 937, and 943 Jean Street and 930 and 936 Berry Street and is currently zoned "LI", Light Industrial District. Applicant Richard Giberson presented this item and answered questions from the Commission and Council. City Council November 21, 2023 Page 6 Clarence Muller, 3612 Lakeridge, Grapevine spoke in opposition to this item. There was no correspondence to report. Motion was made to close the public hearing Motion: Luers Second: Assaad Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 8. Transit District Overlav TD023-02 (Grapevine Brownstones. Phase II) and Final Plat of Lot 2, Block 1, Hasten Addition Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a transit district overlay to allow for a 20-unit condominium development on 1.24 acres and to replat a portion of Lot 4, Block 53, Original Town of Grapevine. The subject property is located at 235 East Nash Street and is currently zoned "LI", Light Industrial District. Applicant Greg Gifford presented this item and answered questions from the Commission and Council. Director Marohnic answered questions from the Commission. Chris Leighton, 1902 Saddle Ridge Drive, Grapevine spoke in favor of this request. Clarence Muller, 3612 Lakeridge, Grapevine spoke in opposition to this request. There were two letters of support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Luers Second: Tiggelaar Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Rogers City Council November 21, 2023 Page 7 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Amendments to the Comprehensive Zoning Ordinance No. 82-73 AM23-01 (Accessory Dwelling Units) Mayor Tate declared the public hearing open. Planning Services Director Marohnic described the proposed changes to the Comprehensive Zoning Ordinance as it relates to Accessory Dwelling Units. Kim Johnson, 3416 Rolling Hills, Grapevine stated she was in support of this item but was concerned with enforcement. Eric Bookbinder 342 Rolling Hills, Grapevine stated he was in support of this item but was concerned with enforcement. Andrew Sanderson, 3506 Blueberry Lane, Grapevine spoke in opposition to the proposed changes. Motion was made to close the public hearing Motion: Luers Second: Assaad Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Final Plat of Lots 1 and 2. Block 1. Comparin and Gav Addition Mayor Tate declared the public hearing open. Public Works Deputy Director Robertson reported the applicant was requesting to replat Lot 4, Block 37, Original Town of Grapevine. The subject property is located at 404 and 408 East Texas Street and is currently zoned "R-7.5", Single Family Residential District. There were no questions from the Commission or Council. No one wished to speak during the public hearing and there was no correspondence to report. City Council November 21, 2023 Page 8 Motion was made to close the public hearing. Motion: Tiggelaar Second: Luers Ayes: Oliver, Tiggelaar, Luers, Hallberg, Assaad, and Johnson Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 11. Citizen Comments Hans Strayer, 325 Ridge Road, Grapevine addressed the open electrical cover on the power light pole at Main Street and Dallas Road and the dirt that covers the sidewalk along Nash Farm after it rains. He also requested more be done to increase participation in next year's Veteran's Day Parade. PRESENTATIONS Item 12. Emergencv Management Coordinator to discuss changes to the Citv's mass notification system. Mayor Tate announced this item would not be presented this evening. NEW BUSINESS Item 13. Consider Ordinance No. 2023-081 to amend the Grapevine Code of Ordinances. Chapter adopting and amending to the 2021 International Building Code, the 2021 International Residential Code, the 2021 International Mechanical Code, the 2021 International Plumbing Code, the 2021 International Fuel Gas Code, and the 2020 National Electric Code, adopting by reference the 2018 International Swimming Pool and Spa Code as adopted by the State of Texas, the Citv of Grapevine regional amendments, and take anv other necessary action. Chief Building Official Larry Gray presented this item and answered questions from the Council. City Council November 21, 2023 Page 9 Motion was made to approve Ordinance No. 2023-081 to amend the Grapevine Code of Ordinances, Chapter adopting and amending to the 2021 International Building Code, the 2021 International Residential Code, the 2021 International Mechanical Code, the 2021 International Plumbing Code, the 2021 International Fuel Gas Code, and the 2020 National Electric Code, adopting by reference the 2018 International Swimming Pool and Spa Code as adopted by the State of Texas, the City of Grapevine regional amendments. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-081 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING CHAPTER 7 OF THE GRAPEVINE CODE OF ORDINANCES, BUILDINGS AND CONSTRUCTION, RELATING TO THE ADOPTION OF THE 2021 INTERNATIONAL BUILDING CODE AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, ADOPTION OF THE 2020 NATIONAL ELECTRICAL CODE AS PUBLISHED BY THE NATIONAL FIRE PROTECTION ASSOCIATION, ADOPTION OF THE 2021 INTERNATIONAL RESIDENTIAL CODE AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, ADOPTION OF THE 2021 INTERNATIONAL MECHANICAL CODE AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, ADOPTION OF THE 2021 INTERNATIONAL PLUMBING CODE AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, ADOPTION OF THE 2021 INTERNATIONAL FUEL GAS CODE AS PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, ADOPTION BY REFERENCE THE SWIMMING POOL AND SPA CODE AS ADOPTED AND AMENDED BY THE STATE OF TEXAS; PROVIDING AMENDMENTS TO SAME; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider Resolution No. 2023-021 to cast votes on behalf of the Citv for the Tarrant Appraisal District Board of Directors, take anv other necessary action. City Manager Bruno Rumbelow presented this item and reported the City had 28 votes to cast. City Council November 21, 2023 Page 10 City Council discussed this item. Motion was made to cast 28 votes for Rich DeOtte for the Tarrant Appraisal District Board of Directors. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CASTING OF THE CITY OF GRAPEVINE'S ALLOCATED VOTES FOR APPOINTMENT ON THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items for the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 15. Consider Resolution No. 2023-023 to nominate GameStop. Inc. to the Office of the Governor. Economic Development and Tourism as a Texas Enterprise Proiect. Director of Economic Development Garin Giacomarro recommended approval of the resolution nominating GameStop Inc. to the Enterprise Zone Program. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, NOMINATING GAMESTOP, INC. TO THE OFFICE OF THE GOVERNOR, ECONOMIC City Council November 21, 2023 Page 11 DEVELOPMENT AND TOURISM THROUGH THE ECONOMIC DEVELOPMENT BANK FOR DESIGNATION AS AN ENTERPRISE PROJECT ("PROJECT") UNDER THE TEXAS ENTERPRISE ZONE PROGRAM UNDER THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303, TEXAS GOVERNMENT CODE ("ACT"); AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a sole source purchase of boat slip rentals for both Fire Department boats and a iet ski from Scott's Landing Marina at Lake Grapevine. Fire Chief Darrell Brown recommended approval of the rental of boat slips for the Fire equipment from Scott's Landing Marina for an amount not to exceed $17,315. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the renewal of First Due pre -incident planning subscription services with Localitv Media, Inc. Fire Chief Brown recommended approval of the renewal of the maintenance of pre - incident planning web -based software for an annual amount not to exceed $15,948. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the renewal of annual contracts for trees and large shrubs with Southwest Wholesale Nursery and Unique Landscaping Design & Construction. Parks and Recreation Director Chris Smith recommended approval of the renewal of annual contracts for the purchase of trees and large shrubs on an as -needed basis for an estimated amount of $355,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council November 21, 2023 Page 12 Item 19. Consider the purchase of exercise equipment for The REC from Team Marathon Fitness. Parks and Recreation Director Smith recommended approval of the purchase of exercise equipment for a total amount not to exceed $59,239. This equipment is scheduled for annual replacement. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider the purchase of plaster replacement for The REC pool from Sunbelt Pools. Parks and Recreation Director Smith recommended approval of the purchase of replacement plaster for the pool at The REC for an amount not to exceed $297,669. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider the renewal of an annual contract for registration software from Amilia Enterprises, Inc. Parks and Recreation Director Smith recommended approval of the renewal of the annual contract for registration software for an estimated amount of $50,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider the purchase for delivery and installation for new svnthetic turf for Town Square from Lasso 9 Construction LLC. Parks and Recreation Director Smith recommended approval of the informal request for quote for the purchase, delivery and installation of synthetic turf to be installed at Town Square for an amount not to exceed $40,600. City Council November 21, 2023 Page 13 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 23. Consider the purchase of audio/visual equipment and manpower for Carol of Lights from Marc Events. Parks and Recreation Director Smith recommended approval of the purchase of audio- visual equipment for an amount not to exceed $24,586 that will be used for the Carol of Light event to be held on November 20. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 24. Consider the renewal of annual Brazos ticketing software maintenance from Tvler Technologies. Police Chief Mike Hamlin recommended approval of the renewal of the maintenance of the annual ticketing software for an annual estimated amount of $22,547. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 25. Consider the pavment for the Texas Commission on Environmental Qualitv Annual Water Svstem Fee. Public Works Director Bryan Beck recommended approval of the payment of an estimated amount of $62,241, which is the annual fee to operate the Water Treatment Plant. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council November 21, 2023 Page 14 Item 26. Consider the payment for the Texas Commission on Environmental Qualitv Annual Consolidated Water Qualitv fee. Public Works Director Beck recommended approval of the payment of an estimated amount of $35,002, which is the annual fee to discharge treated wastewater from the Wastewater Treatment Plant to Lake Grapevine. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 27. Consider the award of an informal request for quote for railroad crossing bore at Bransford Road from Five Point Construction. Public Works Director Beck recommended approval of the award of an informal request for quote to install fiber optic cable and innerducts under the DART Railroad at Bransford Road in Colleyville for an amount not to exceed $17,800. This work is associated with the Interlocal Agreement for the Fiber Project with the Grapevine Colleyville Independent School District. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 28. Consider Resolution No. 2023-022 to give the Citv the option of reimbursing itself through a future debt issuance for various capital proiects and equipment, take anv other necessary action. Chief Financial Officer Jeff Strawn and Public Works Director Beck recommended approval of a reimbursement resolution to allow the City to reimburse itself for projects associated with the Capital Project Plan. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council November 21, 2023 Page 15 RESOLUTION NO. 2023-022 A REIMBURSEMENT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED; AND PROVIDING AN EFFECTIVE DATE Item 29. Consider the purchase of geopolvmer rehabilitation services of an arch storm sewer line in Oak Creek Drive from PM Construction & Rehab. LLC and Ordinance No. 2023-083 to appropriate the funds. Public Works Director Beck recommended approval of the purchase of geopolymer rehabilitation services for an arch storm sewer line in Oak Creek Drive for an amount not to exceed $410,000 and an ordinance to appropriate the funds in the Storm Drainage Fund. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-083 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $410,000 IN THE STORM DRAINAGE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 30. Consider the purchase of geopolvmer rehabilitation services of an arch storm sewer line in Countrvside Estates from PM Construction & Rehab LLC and Ordinance No. 2023-084 to appropriate the funds. Public Works Director Beck recommended approval of the purchase of geopolymer rehabilitation services for an arch storm sewer line in Countryside Estates for an amount not to exceed $1,350,000 and an ordinance to appropriate the funds in the Storm Drainage Fund. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council November 21, 2023 Page 16 ORDINANCE NO. 2023-084 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,350,000 IN THE STORM DRAINAGE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 31. Consider an engineering contract for Big Bear Creek Erosion Assessment with Halff Associates. Inc. and Ordinance No. 2023-085 to appropriate the funds. Public Works Director Beck recommended approval an engineering contract to perform an assessment of erosion of Big Bear Creek for an estimated amount of $220,000 and an ordinance to appropriate funds in the Storm Drainage Fund. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-085 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $220,000 IN THE STORM DRAINAGE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Consider a Developers Agreement for the allev between Austin Street and Doolev Street between Blocks 110 and 112 of the College Heights Addition with Ware Brothers Remodeling. LLC and Ordinance No. 2023-086 to appropriate the funds. Public Works Director Beck recommended approval of an agreement to allow repairs to an existing alley in the College Heights Addition for an estimated amount of $34,915 and an ordinance to appropriate the funds in the Capital Projects Street Fund. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council November 21, 2023 Page 17 ORDINANCE NO. 2023-086 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $34,915.20 IN THE CAPITAL PROJECT STREET FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 33. Consider an extension of the mass gathering permit issued to Grapevine Mills for Fun Box. City Manager Rumbelow and Planning Services Director Marohnic recommend approval of the extension of the mass gathering permit for Fun Box that was set to expire on November 20. Grapevine Mills has asked to extend the permit until January 7. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Mayor Tate called for a break at 11.51 p.m. Mayor Tate called the meeting back to order at 12.11 a.m. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 34. Zoning Change Application Z23-03 (Grapevine Springs) Chairman Oliver announced the Planning and Zoning Commission denied the zoning application without prejudice with a vote of 6-0. Council discussed this item. City Attorney Matthew C.G. Boyle answered questions from Council Motion was made to deny, with prejudice, Zoning Application Z23-03 (Grapevine Springs). Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council November 21, 2023 Page 18 Item 35. Planned Development Overlav PD23-02 (Grapevine Springs) Chairman Oliver announced the Planning and Zoning Commission denied the planned development overlay with a vote of 6-0. Motion was made to deny Planned Development Overlay PD23-02 (Grapevine Springs). Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 36. Final Plat for Lots 1-32, 33X. Block 1, Grapevine Springs and Lot 1 R. Block 1 R. Grapevine Office Park Chairman Oliver announced the Planning and Zoning Commission denied the final plat with a vote of 6-0. Motion was made to deny the Final Plat for Lots 1-32, 33X, Block 1, Grapevine Springs and Lot 1 R, Block 1 R, Grapevine Office Park. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 37. Conditional Use Permit CU23-21 (Mohler MMA) Chairman Oliver announced the Planning and Zoning Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve the Conditional Use Permit CU23-01 (Mohler MMA) and the first reading of Ordinance No. 2023-087. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 38. Conditional Use Permit CU23-30 (House of Shine) Chairman Oliver announced the Planning and Zoning Commission denied the conditional use permit with a vote of 5-1. Motion was made to accept the recommendations of the Planning and Zoning Commission to deny Conditional Use Permit CU23-30 (House of Shine). Motion: Freed City Council November 21, 2023 Page 19 Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 39. Historic Landmark District HL23-02 (House of Shine) Chairman Oliver announced the Planning and Zoning Commission denied the historic landmark district with a vote of 5-1. Chairman Oliver answered questions from Council. Historic Preservation Officer David Klempin answered questions from Council. Motion was made to approve Historic Landmark District HL23-02 (House of Shine). Motion: Rogers Council discussed this item. Council Member Rogers withdrew her motion. Motion was made to accept the Planning and Zoning Commissions motion to deny Historic Landmark District HL23-02 (House of Shine). Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 40. Conditional Use Permit CU23-31 (Bia Daddv's Ship Store) Chairman Oliver announced the Planning and Zoning Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve Conditional Use Permit CU23-31 (Big Daddy's Ship Store) and Ordinance No. 2023-090. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-090 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU23-31 TO ALLOW FOR THE POSSESSION, City Council November 21, 2023 Page 20 STORAGE, RETAIL SALES OF ON- AND OFF -PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES), OUTDOOR DINING, AND OUTDOOR SPEAKERS IN CONJUNCTION WITH A RESTAURANTAND CONVENIENCE STORE FORWILLIAM P. HERRING SURVEY, ABSTRACT 662, TRACT 1, 2, AND 3 (2500 OAK GROVE LOOP SOUTH, SUITE 200) IN A DISTRICT ZONED "GU", GOVERNMENTAL USE DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 41. Planned Development Overlav PD23-04 (The Reserve at Bear Creek) Chairman Oliver announced the Planning and Zoning Commission denied, without prejudice, the planned development overlay with a vote of 6-0. City Council discussed this item. Motion was made to accept the motion of the Planning and Zoning Commission to deny, without prejudice, Planned Development Overlay PD23-04 (The Reserve at Bear Creek). Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 42. Final Plat of Lots 5-R, 6X-R, 6-R-1. 6-R-2 and 7-R. The Reserve at Bear Creek Chairman Oliver announced the Planning and Zoning Commission denied the final plat with a vote of 6-0. Motion was made to deny the Final Plat of Lots 5-R, 6X-R, 6-R-1, 6-R-2 and 7-R, The Reserve at Bear Creek. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal City Council November 21, 2023 Page 21 Nays: None Approved: 7-0 Item 43. Transit District Overlav TDO23-01 (Nash and Berry Townhomes) Chairman Oliver announced the Planning and Zoning Commission denied the transit district overlay with a vote of 5-1. Motion was made to deny Transit District Overlay TDO23-01 (Nash and Berry Townhomes). Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, and Slechta Nays: O'Dell and Leal Approved: 5-2 Item 44. Final Plat of Lots 1-19, 20X. Block 2-R. Nash and Berry Addition Chairman Oliver announced the Planning and Zoning Commission denied the final plat with a vote of 6-0. Motion was made to deny the Final Plat of Lots 1-19, 20X, Block 2-R, Nash and Berry Addition. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, and Slechta Nays: O'Dell and Leal Approved: 5-2 Item 45. Transit District Overlav TDO23-02 (Grapevine Brownstones. Phase II) Chairman Oliver announced the Planning and Zoning Commission denied, without prejudice, the transit district overly by a vote of 6-0. Chairman Oliver answered questions form Council. Motion was made to accept the Planning and Zoning Commission's recommendation to deny, without prejudice, Transit District Overlay TDO23-02 (Grapevine Brownstones, Phase II). Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: Leal Approved: 6-1 City Council November 21, 2023 Page 22 Item 46. Final Plat of Lot 2, Block 1, Hasten Addition Chairman Oliver announced the Planning and Zoning Commission denied the final plat with a vote of 6-0. Motion was made to deny the Final Plat of Lot 2, Block 1, Hasten Addition Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, and Slechta Nays: Leal Approved: 6-1 Item 47. Amendments to the Comprehensive Zoning Ordinance No. 82-73 AM23-01 (Accessory Dwelling Units) Chairman Oliver announced the Planning and Zoning Commission approved the proposed amendments to the Comprehensive Zoning Ordinance No. 82-73 with a vote of 6-0. Motion was made to approve the proposed amendments to the Comprehensive Zoning Ordinance No. 82-73 AM23-01 (Accessory Dwelling Units) and Ordinance No. 2023- 094. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-094 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING SECTION 12, DEFINITIONS; SECTION 13, "R-20", SINGLE- FAMILY DISTRICT REGULATIONS; SECTION 14, "R-12.5", SINGLE- FAMILY DISTRICT REGULATIONS; SECTION 15, "R-7.5", SINGLE- FAMILY DISTRICT; SECTION 16, "R-5.0", ZERO -LOT -LINE DISTRICT REGULATIONS; SECTION 17, "R-3.5", TWO-FAMILY DISTRICT REGULATIONS; SECTION 18, "R-3.75", THREE AND FOUR -FAMILY DISTRICT REGULATIONS; SECTION 19, "R-MH", MANUFACTURED HOME DISTRICT REGULATIONS; SECTION 20, "R-TH", TOWNHOUSE DISTRICT REGULATIONS, SECTION 22, "R-MF", MULTIFAMILY DISTRICT REGULATIONS; SECTION 22A, "R-MODH", MODULAR HOME DISTRICT REGULATIONS; SECTION 23, "LB", LIMITED BUSINESS DISTRICT; SECTION 23A, "GV", GRAPEVINE VINTAGE DISTRICT REGULATIONS; SECTION 24, "CN", NEIGHBORHOOD COMMERCIAL City Council November 21, 2023 Page 23 DISTRICT; SECTION 25, "CC", COMMUNITY COMMERCIAL DISTRICT REGULATIONS; SECTION 26, "HC", HIGHWAY COMMERCIAL DISTRICT; SECTION 27, "PO", PROFESSIONAL OFFICE DISTRICT REGULATIONS; SECTION 28, "CBD", CENTRAL BUSINESS DISTRICT; SECTION 28A, "HGT", HISTORIC GRAPEVINE TOWNSHIP DISTRICT; SECTION 29, "HCO", HOTEL AND CORPORATE OFFICE DISTRICT; SECTION 30, "RA", RECREATION/AMUSEMENT DISTRICT; SECTION 317 "LI", LIGHT INDUSTRIAL DISTRICT; SECTION 32, "BP", BUSINESS PARK DISTRICT; SECTION 34, "PRD-6", PLANNED RESIDENTIAL LOW DENSITY DISTRICT; SECTION 35, "PRD-12", PLANNED RESIDENTIAL MEDIUM DENSITY DISTRICT; SECTION 36, "PCD", PLANNED COMMERCE DEVELOPMENT DISTRICT; SECTION 37, "PID", PLANNED INDUSTRIAL DEVELOPMENT DISTRICT, SECTION 38, "GU", GOVERNMENTAL USE DISTRICT; SECTION 39, HISTORIC LANDMARK; SECTION 41, PLANNED DEVELOPMENT OVERLAY; SECTION 42, SUPPLEMENTARY DISTRICT REGULATIONS; SECTION 43, NONCONFORMING USES AND STRUCTURES; SECTION 47, SITE PLAN REVIEW; SECTION 49, SPECIAL USE PERMITS; SECTION 56, OFF-STREET PARKING REQUIREMENTS; AND SECTION 60, SIGN STANDARDS TO CREATE NEW AND AMEND DEFINITIONS, AMEND USE AND USE -SPECIFIC STANDARDS, CREATE USE -SPECIFIC STANDARDS, AND VARIOUS OTHER AMENDMENTS RELATIVE TO ACCESSORY DWELLING UNITS (AM23-01); REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE Item 48. Final Plat of Lots 1 and 2. Block 1. Comparin and Gav Addition Chairman Oliver announced the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 and 2, Block 1, Comparin and Gay Addition. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 12.23 a.m Motion: Slechta Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council November 21, 2023 Page 24 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of December, 2023. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council November 21, 2023 Page 25