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HomeMy WebLinkAbout1978-05-25 PARKS AND RECREATION BOARD REGULAR MEETING Cr/ THURSDAY, MAY 25, 1978 AT 7: 30 P.M. AGENDA I. CALL TO ORDER II. INVOCATION to be given by Buddy Hall III. CONSIDERATION OF MINUTES IV. CITIZENS REQUESTS AND/OR MISCELLANEOUS REPORTS AND DISCUSSIONS A. Senior Building Report B. Parks Improvement Report C. Recreation and Athletic Leagues Report V. OLD BUSINESS (6rr A. Bellaire Park Petition VI. NEW BUSINESS A. Establishment of Athletic Field Policy B. Capital Improvement Program C. Discussion of new Park Board Member D. Community Room and Civic Center Rental Policies IN ACCORDANCE WITH ARTICLE 6252-17, V.A. T. C. S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, 1969, THE PARKS AND RECREATION BOARD AGENDA WAS PREPARED AND POSTED ON THIS THE 19TH DAY OF MAY, 1978. • 40- PARKS AND RECREATION DIRECTOR STATE OF TEXAS COUNTY OF TARRANT 4111, CITY OF GRAPEVINE The City of Grapevine Parks and Recreation Board convened in Regular meeting at 7: 30 P.M. , on this the 25th day of May, 1978 with the following members present to-wit: Ron Armstrong Buddy Hall Neal Odle Janie McCoy Fred Handy Kevin Conklin, Director of Parks and Recreation The meeting was called to order by Ron Armstrong. The invocation was given by Fred Handy. The minutes were unanimously accepted as written. As old business, the Bellaire Park Petition status was discussed. So far, the petition has 103 signatures of citizens residing in the area that wish to have a park established. A letter will be drafted for the Board to sign stating that it is their wish that a park be established in the Bellaire - Sky Harber subdivision. The signed letter and petition will be given to the Council for their consideration. The progress of the Senior Citizens Center was updated by Kevin Conklin. Items discussed were attendance, field trips, contractual difficulties, and open house for the building. It was announced that open house is scheduled for Sunday, May 28th, 2:00 P.M. to 4:00 P.M. A parks imp*ovement report was given by Kevin. Items discussed were the painting and repair work done on the swimming pool, landscaping of the Senior Center, maintenance at Oak grove Park, and the status of Pickering Park. The Recreatinn and Athletic Leagues Report was made by Kevin. In this report, plans for the upcoming summer playground program, and swim team were revealed. A report also was given concerning the progress of softball leagues, and Little League. The establishment of an athletic facilities policy was discussed. This policy would apply to all athletic fields currently maintained by the parks and recreation department, and tennis court facilities owned or operated by the City. The following Little League Board members were present to discuss the policy: Brenda Mitchell, Larry Mitchell, Jim McCandless, and Carolyn Hairgrove. The discussion was opened by Brenda stating that there had been no major problems. She said she would like to see Little League use the fields and have priority for practice sessions in the afternoons. Larry supported this by adding he would also like to see Little League have priority for afternoon practice. The Little League Board was pleased so far concerning the departmentAs field maintenance practices. Compliments were given regarding the field' s condition. The facilities policy will be drawn up by Kevin, to be endorsed by the Parks and Recreation Board. Some changes over the present policy will be made. Little League will have priority over the fields at Oak Grove Park, (#1, 2, 3, and 4) during the afternoon hours and up until 7:00 P.M. Beginning at 7:00 p.m. , and on an even-hour basis - 7, 8, and 9 p.m. the fields will be reserved for practice sessions. Since the majority of adult teams organize for practice during later hours, this will make the fields available for them. Schedules announcing which fields are not available will be given to Little League Officials. Maintenance of the fields and practice areas at Oak Grove will be handled by the department. This included mowing, sedding, grading, watering, repair work to the fences and backstops , etc. The department will line the fields, and set the bases out for the initial games. The fields will be available on a first come, first serve basis on weekends, subject to being used for official league games or tournaments . Little League will pay concession stand rent at $2.50 per night. The Capital Improvements Program was discussed by the Board. The recommended priorities are: (1) additional athletic fields (2) construction of a recreation center, and (3) land acquisition in favor of development of park areas. These priorities were unanimously passed and established. General amounts of money were set as funding costs for the bond issue. Field improvements costs were established as around $250,000. A recreation center was set as $600,000. Open space land acquisition was set as $3009000. These figures are all adjustable, and may be changed. There was discussion of finding someone to take Larry Jobe's place (place 2) on the Board. Mr. Armstrong asked if there were any suggestions as to who could be an active member to take Mr. Jobe' s place. Mr. Tom Walker' s name was suggested, and he will be contacted to see if he is interested. If so, his name will be placed before the Council for consideration. There was also discussion concerning the establishment of the Civic Center and Community Room rental ptlicy. It was decided that the keys should be returned within a 24 hour period to City Hall. Key deposits for both buildings will be $5.00. The keys must be returned within 24 hours, or forfeiture of the $5.00 will result. Both the Civic Center and Community Room will have a $20.00 building deposit, to be returned if the building is left in clean, orderly condition. If the building is not left clean, the person or organization will forfeit their $20.00 In the event there is damage to the building or contents, it must be reported and restitution made. The $5.00 key deposit and $20.00 building deposit apply only to Grapevine residents . Outside residents will pay a $5.00 key deposit, and a non- refundable $20.00 building rental fee. There will be no charge to any non-profit service organizations providing services to the citizens of Grapevine. There being no further business, a motion was made to adjourn the meeting. It was seconded by Buddy Hall, and all present voted aye. The meeting was adjourned. PASSED AND APPROVED, this the day of , 1978 DIRECTOR OF PARKS & RECREATION 'A" BOARD , ' IRMAN