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Home My WebLink About1995-08-17 Regular Meeting P.� "c.444.:,,'..10.-'; Atm A ' .I C 1f ; .4 CITY OF GRAPEVINE, TEXAS • x� GRAPEVINE CONVENTION & VISITORS BUREAU n F '' i*' BOARD OF DIRECTORS MEETING ,..,11[1,4r-„i,,,, .• ��I � M • THURSDAY, AUGUST 17, 1995 1�� 1W 4 I ri.01:,,,,,,,.,;:,..4-vk,•,;;T,$!:,:::;,.'411:30 A.M. k air,,,,14';',;',.:, �r iAGENDA Tetettqgi.. p4,ma�l,�, �I, CALL TO ORDER , x0310 r" • to mI. OATH OF OFFICE I , ; ' nx d •thII4 y0P 5 v••'..,,,!•,-...,..,,,,,,,,6, " x'11"1 '-III. APPROVAL OF MINUTES FROM JUNE 15, 1995 MEETING k IV. OLD BUSINESS A. CAPITAL PROJECTS UPDATE B. ECONOMIC DEVELOPMENT UPDATE C. OTHER • V. NEW BUSINESS • A. SOUTHWEST BLUEGRASS GRANT B. OTHER -7.-.....--..,:. VI. . SALES AND MARKETING REPORT VII. EXECUTIVE DIRECTORS REPORT • VIII. ADJOURNMENT r, ; Ai, A XFI My �II�Ir jl • um , ',,„,.L:-,,,, " �sad' STATE OF TEXAS MI „f COUNTY OF TARRANT 'r��CITY OF GRAPEVINE I g' Ng ,,rt,,,u,05, MINUTES ,n„ e ; a-4.The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, June 15, 1995 at the Grapevine Convention and Visitors Bureau, One Liberty Park I Plaza, Grapevine, Texas at 11 :30 a.m. with the following persons in attendance: k Warren Dearing Board Member I Peggy Britt Board Member Gary Blagg Board Member Bruce Crouch Board Member i C. Shane Wilson Council Liason 0Q�.viti d y-Pittman Council Liason Don Bigbie Chairman (Jr Paul W. McCallum Executive Director Absent: IIIIMike Brown Board Member Dave Givens Board Member Gayle Hall Hemingway Board Member IllPhil Parker Board Member Trent Petty City Manager Nancy Reams Board Member III Greg Saunders Board Member Fran Fairchild Dir. of Marketing & Sales IICALL TO ORDER Don Bigbie called the meeting to order. III OATH OF OFFICE Lee Youngblood and Rusty Hernandez swore in the new board members. fill Don Bigbie gave thanks to the outgoing members, Peggy Britt and Council Liason, C. Shane Wilbanks and awarded them with a plaque. He welcomed Jerry Pittman as the new Council Liason. .t APPROVAL OF MINUTES A motion to approve the minutes from the May board meeting was made by Warren Dearing; seconded by Gary Blagg. Motion carried. I Jnr ''h Board of Directors Meeting qtr August 17, 1995 Page 2 of 4 OLD BUSINESS cont. Capital Projects Update cont.: of . WO,' The fountain is in a separate project and the council approved the contract for the fountain at the last council meeting. 1111 The Visitor Information Project is progressing. The landscaping at the depot is being completed. At this time the parking lot is being graded. Further research will be conducted before a final decision is made on the surface. We are working with the Texas Department of Transportation 11111 and have approval from the state for signage. There is a good mix of volunteers staffing the center. Economic Development Update: Mr. Saunders, committee chairman, recapped the background on the formation of this committee. There will be a council workshop held on August 29, 1995 at which PKF will make a presentation regarding the hotel/convention center development. It was decided that the committee will meet prior to the 29th to prepare a presentation for the council workshop. Other Old Business: Mr. Blagg asked the status on the $250/month being paid to Loomis. Mr. McCallum reported that using an armored carrier was city department policy and that it was being reviewed. Mr. Blagg requested a roster of the fall FAM attendees prior to the event and that will be distributed to all board FAM participants. NEW BUSINESS Southwest Bluegrass Grant for $ 1,600.: The Southwest Bluegrass Association has approximately 700 members. They meet the 3rd Sunday of each month with approximately 150 - 200 people in attendance. After the business meeting, they break into groups and have a jam session. At this time they meet in a building in Irving, then break into groups in a park. The grant would cover the rent of the Palace Theatre for their meeting and the group would locate up and down Main Street and play for several hours afterwards. This grant will cover 6 Sundays as a trial period. The group will do 3 other gated events. A motion was made by Gary Blagg and seconded by Phil Parker to approve the Grants-In-Aid request. Motion carried. I 1 NIP Board of Directors Meeting ill August 17, 1995 Page 3 of 4 Other New Business: OilThe Texas Fife and Drum Corps Grant for $ 1,000.: The corps has changed their uniform to be more in keeping with the southwest and the Alamo patime frame. They recently played at the dedication of the Blacksmith Shop. A motion was made by Greg Saunders and seconded by Gary Blagg to approve the Grants-In-Aid request. Motion carried. iii SALES AND MARKETING REPORT IIIII Convention Center construction - the office area has been reconfigured to allow for higher f visibility of staff and to improve the use of the space. Bookings continue to be good. There will also be some changes in the time usage of the part-time staff with additional part-time staff being added. Computer Update - The sales staff has been trained on the Goldmine software and is in the process of imputing data. It has been very well received along with Microsoft Word and Windows. This allows for streamlining the operation from phone calls to letters. Research is being conducted on the purchase of a laptop to be used on sales missions. We are also looking at what other bureaus are doing concerning a CD rom presentation for the hotels and city. It was suggested that the three entities work together so as not to duplicate work and expenses. Monday, the CVB will be going on the internet with access to the web. Fall FAM - we are expecting 18 - 20 meeting planners. The board members will receive a full itinerary and list of attendees. Ms. Fairchild especially requested the board members' attendance at the Friday night event at Bear Creek. Tourism - we continue to have interest in day tours shown by travel agents and groups. We will conduct a day FAM with Dan Dipert Tours out of Arlington. Dan Dipert/Norwegian Cruise Lines will be bringing a group of tour planners from the Metroplex to Grapevine. Public Relations - Ms. Fairchild shared our ad in the travel section of Texas Monthly and Southern Living, as well as, Distinctive Life Styles ad and article on Texas wineries and GrapeFest. Meeting Planner's Guide Upgrade: Ms. Fairchild shared samples of an upgrade for the meeting planner's guide and logo to be used in outer markets as a sales tool. It will coordinate the focus on vineyards and wineries. k 51, f ..,-.1: Board of Directors Meeting August 17, 1995 Page4of4 EXECUTIVE DIRECTORS REPORT Mr. McCallum reminded board members that they and their significant other would again this 7111 year be the guests of the CVB Board at the Texas Wine Tribute Dinner. Media coverage at GrapeFest is expected to be great. At this time Texas Highways, Southern Living and Texas Monthly are expected for the festival. We will be involved in a live broadcast on the internet called "America Live on Wine". This press should generate full coverage next Ili year for the 10th annual GrapeFest. Mr. McCallum then shared the GrapeFest brochure and poster. ii The Delaney Vineyards had their first commercial grape harvest yesterday. The press coverage was fantastic: TV channels 4, 5, 8, and 11; 3 major radio stations; and many newspapers. He then shared the channel 8 - 6:00 pm coverage. 1111 The decision on the board room table will go before the council at their next meeting. We are looking to have built 4 - 4x4 interlocking tables and 20 chairs. This will allow for easy ler . reconfiguration of the board room for various activities. RESIGNATION Don Bigbie read a letter of resignation from Nancy Reams and requested we send her a plaque as she has already relocated to New York. ADJOURNMENT 0111 Greg Saunders made a motion that the meeting be adjourned, seconded by Gayle Hall Hemingway. 0 01 - Attest e • I I 1 iiDate ,a� , )995 NI S fir I - STATE OF TEXAS ' COUNTY OF TARRANT CITY OF GRAPEVINE ‘5?-: MINUTES The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, August 17, 171995 at the Grapevine Convention and Visitors Bureau, One Liberty Park Plaza, Grapevine, Texas at 11:30 a.m. with the following persons in attendance: Don Bigbie Chairman Warren Dearing Board Member Gayle Hemingway Board Member Bruce Crouch Board Member Phil Parker Board Member Greg Saunders Board Member Gary Blagg Board Member George Kakos DFW Hilton Mike Brown Chamber Representative Jerry Pittman Council Liaison IPPaul W. McCallum Executive Director Fran Fairchild Dir. of Marketing & Sales Absent: Trent Petty City Manager 0 Dave Givens Board Member CALL TO ORDER Don Bigbie called the meeting to order and welcomed Gayle Hall Hemingway, new board IP member, and Mike Brown, Grapevine Chamber representative. 0 OATH OF OFFICE 0 Tom Wayne administered the oath of office to Gayle Hall Hemingway and Greg Saunders. APPROVAL OF MINUTES A motion to approve the minutes from the June 15, 1995 board meeting was made by Warren II Dearing and seconded by Gary Blagg. Motion carried. OLD BUSINESS ill Capital Projects rojects Update: Mr. McCallum reported that Phase III of Liberty Park Plaza has been completed. This phase included sidewalk, the foreground in front of the Torian Cabin, drainage and additional sprinkler system, as well as, skirting of the staging area and additional landscaping. kif I