The URL can be used to link to this page

Home My WebLink About1996-04-18 Regular Meeting r7-'`. . V--.'" ' ,<-3,,' 1 CITY OF GRAPEVINE, TEXAS r`7 u� GRAPEVINE CONVENTION & VISITORS BUREAU i � ,i z,' BOARD OF DIRECTORS MEETING THURSDAY, APRIL 18, 1996 - 12:00 NOON i-,4#,,, ONE LIBERTY PARK PLAZA 11 k AGENDA ii I. CALL TO ORDER ell II. EXECUTIVE SESSION 1 THE GRAPEVINE CONVENTION &VISITORS BUREAU TO CONDUCT A CLOSED SESSION REGARDING REAL ESTATE UNDER SECTION 551.072, TEXAS GOVERNMENT CODE CONVENTION AND VISITORS BUREAU TO RECONVENE IN OPEN SESSION AND TAKE ANY NECESSARY ACTION RELATIVE TO REAL `' ESTATE It' III. OATH OF OFFICE IV. APPROVAL OF MINUTES FROM MARCH 21, 1996 MEETING k V. OLD BUSINESS A. DEPOT TERMINUS FACILITIES UPDATE B. TELEVISION PILOT UPDATE ki. VI. NEW BUSINESS A. FY 96-97 BUDGET SCHEDULE 0 B. CAPITAL PROJECTS AND INCREASED SERVICE LEVELS C. NONACTION DISCUSSION ITEMS 0 VII. SALES AND MARKETING REPORT F VIII. EXECUTIVE DIRECTORS REPORT Ai IX. ADJOURNMENT I 1 , . e• , STATE OF TEXAS COUNTY OF TARRANT • 0 CITY OF GRAPEVINE iiEXECUTIVE SESSION The board convened in Executive Session. The subject of real estate acquisition was discussed. Gayle Hall Hemingway made the motion, which carried unanimously, to close the Executive Session. The meeting reconvened in open session. MINUTES 1 The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, April 18, 1 1996 at the Convention and Visitors Bureau, One Liberty Park Plaza, Grapevine, Texas at 12:00 noon with the following persons in attendance: d Warren Dearing Board Member Gary Blagg Board Member d Phil Parker Board Member Bruce Crouch Board Member Jerry Pittman Council Liaison iii Mike BrownBeerd-Membe - Ober .t iv Gayle Hall Hemingway Board Member 1 Steve Trent Board Member Paul W. McCallum Executive Director George Kakos Director of Sales & Marketing Absent: Don Bigbie Chairman Colin Ankersen Board Member Trent Petty City Manager CALL TO ORDER Warren Dearing, Acting Chairman, called the meeting to order. Mr. Dearing introduced Steve Trent, General Manager, of the Hyatt Regency DFW to the board. OPEN SESSION No action taken as a result of Executive Session. OATH OF OFFICE , Tom Wayne administered the oath of office to Steve Trent. if Board of Directors Meeting April 18, 1996 Page 2 of 3 inAPPROVAL OF MINUTES A motion to approve the minutes from the March 21st board meeting was made by Steve Trent; seconded by Gary Blagg. Motion carried. OLD BUSINESS 1111 Depot Terminus Facilities Update Mr. McCallum reported that the depot terminus facilities were presented to the Foundation UBoard and accepted. Television Pilot Update 111 The show, "Overnight in Grapevine" has a country western theme and is to be based on the Palace Theatre, Lake Grapevine, the Heritage Center, etc. Grapevine was chosen because it depicts a small country town that is successful. III NEW BUSINESS C FY 96-97 Budget Schedule NI Mr. McCallum shared the FY 96-97 Budget Schedule with the board, explaining that the Convention & Visitor Bureau's budget moves through the city's budget process. The Bureau is working on goals/objectives and performance indicators. May 31st is the date for the finalized 0 budget submission, with council workshops to follow in June. Public hearings are scheduled for early September with September 10th as the date scheduled for council to adopt the budget. I Capital Projects and Increased Service Levels Mr. McCallum shared a summary of the proposed capital projects and increased service levels being sought by the bureau. The CVB will be requesting two and a half new positions and will I be requesting reclassification of two others. The board endorsed all capital projects and increased service levels as presented. 1111 SALES AND MARKETING REPORT I Due to the lateness of the hour, Mr. Kakos gave a brief Sales and Marketing Report stating that the bureau was still receiving leads from the Chicago Sales Promotion in February. Grapevine will be hosting approximately 1,000 members of the Society of Government Meeting Planners 111 at Main Street Days on Friday night. iiir I 1 T Board of Directors Meeting fir April 18, 1996 Page 3 of 3 EXECUTIVE DIRECTORS REPORT Mr. McCallum commended the board for their continued support. He gave an update on New Vintage Festival sharing that the Chef's Brunch is "sold out". Passes would be available to the afternoon tasting to any board member. We enjoyed good press coverage in Sunday's papers. Mr. McCallum reported that the Tarantula had a signed contract in hand as of yesterday. Mr. McCallum closed by congratulating Gary Blagg on his recent appointment to the Skill Standards Board by Governor Bush. I ADJOURNMENT 1111 There being no further business to be brought before the Board, a motion to adjourn was made by Bruce Crouch; seconded by Gayle Hall Hemingway. Motion passed. to'I Attest 4-ti •L/01-17A011-1 Date ////91n 111I • I 111 I