HomeMy WebLinkAbout1997-10-17 Regular Meeting CITY OF GRAPEVINE, TEXAS
GRAPEVINE CONVENTION & VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Thursday, October 16, 1997 - 11:30
GRAPEVINE HERITAGE CENTER, 701 SOUTH MAIN
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES FROM SEPTEMBER 18, 1997 MEETING
III. OLD BUSINESS -Jje,d'
A) GRAPEVINE MILLS GRAND OPENING UPDATE
B) VISITOR INFORMATION CENTER PROPOSAL `4ZCO0 P ti��
C) SISTER CITY PROPOSAL—
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IV. NEW BUSINESS "ftr
A) CONVENTION CENTER RATE REVIEW J �
B) CONVENTION CE TER SPACE REQUIREMENTS tor
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V. S L S AND MARKETING REPORL-
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VI. EXECUTIVE DIRECTORS REPORT, rd
VII. ADJOURNMENT
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Advisory Board Meeting
October 16, 1997
Page 2 of 3
Visitor Information Center Update (cont.)-
JWith the opening of Grapevine Mills, additional hotels and attractions 500 -700 motorcoachs
annually are projected to visit Grapevine, with growth to 2,000 motorcoachs annually in 3 years
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Mr. McCallum stated the facility will serve as offices for the Dallas/Fort Worth Area Tourism
Council, the Texas Wine and Grape Growers Association as well as 2,600 square feet of space
for the Visitor Information Center. As visitors walk through the center they will get a sense of
Grapevine through a gallery concept of life size graphics of vineyards, shopping, dining, heritage,
Cotton Belt Railroad, as well as photos of the town. The VIC will serve as a multi use fality
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I III serving a variety of entities including fam tours, school tour groups, motorcoach meet and greet
groups and hospitality training.
Cost projections were discussed for Phase I at $41,200 and Phase II for $27,500 and a total
projected cost of$68,700. General concensus of the Board was to add 15% contingency which
fill1 would bring the total request to Council to $78,000. Fund balance reserves will cover the cost
of the project.
Phil Parker made a motion to proceed with a proposal to Council for renovationlan
1 Visitor Information Center, motion seconded by Gayle Hall Hemingway. p s for the
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Sister City Proposal-
Mr. Bigbie stated that the 15 months of activity spent with the Parras Sister City program has been
i I very successful. A tremendous amount of time is required to put together thero ra
keep it going. The CVB staff is not available top g m as well as
maintain the various programs generated,
although, they do wish to remain involved. Mr. Bigbie suggested that a committee of interested
Icitizens be appointed to keep the Sister City Program going. The Board could then oversee and
administer. Discussion followed. Mr. Bigbie advised to keep the Sister City Program Committee
within the Board for the 1st year, then look to the community to carry it on.
A motion was
made to create the Sister City Committee by Kathee Livengood; seconded by Philip
Cloud.
NEW RIISINESS
Convention Center Rate Review-
Mr. McCallum reported that there has not been a rate review on the Convention Center in three
fir years. He requested that a committee be appointed to review the rate structure, in order to stay
121 competitive in the market. Discussion followed.
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Advisory Board Meeting
October 16, 1997
Page 3 of 3
Convention Center Rate Review (cont.)-
J—JMr. Bigbie appointed a committee of P ' '
Chair. Philip Cloud and Gayle Hall Heminway, who will serve as
Mr. Kakos reported:
J - The Convention Center completed their fiscal year with
projections. $2 6,000 over revenue
- Lead potential directed to the hotels exceeded $10 million.
Print and electronic media goal of$1 million was also realized.
- Overall very good year; sales staff in place and working on `98ro'ec
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Mr. McCallum reported:
- The joint December CVB and Council Board Meeting will be held at the Grapevine
Nov Convention Center with staff preparing the meal.
] ADIataNmENT
There being no further business to bring before the Board, Mr. Bigbie called for a motion
adjourn. Motion was made by Gayle Hall Hemingway; seconded by Kathee Liv engoodto
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ATTEST:
I DATE:
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