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HomeMy WebLinkAbout1997-06-19 Regular Meeting CITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION & VISITORS BUREAU BOARD OF DIRECTORS MEETING Thursday, June 19, 1997 - 11:30 WALLIS BUILDING, ONE LIBERTY PARK PLAZA AGENDA I. CALL TO ORDER II. OATH OF OFFICE- KATHEE LIVENGOOD, PHILIP CLOUD, GARY BLAGG, COLIN ANKERSEN, STEVE TRENT III. APPROVAL OF MINUTES FROM MARCH 20, 1997 MEETING IV. OLD BUSINESS61-- to , 6,0- 47LA ) I V. NEW BUSINESS tor A) GRANTS IN AID REQUESTS 1. WORLD BUTTON ACCORDION ASSO. 2. END OF THE RUNWAY PLAYERS B) FY'98 BUDGET S D126. F VI. SALES AND MARKETING REPORT VII. EXECUTIVE DIRECTORS REPORT VIII. ADJOURNMENT c _ji, - • , ril STATE OF TEXAS ir COUNTY OF TARRANT CITY OF GRAPEVINE MINUTES x The Grapevine Convention&Visitors Bureau Board of Directors met on Thursday, June 19, 1997 at the Wallis Building, One Liberty Park Plaza, Grapevine, Texas with the following persons in attendance: gr Don Bigbie Chairman Phil Parker Board Member jGary Board Member Bill Brinkrink Board Member Philip Cloud Board Member Gayle Hall Board Member Steve Trent Board Member Jerry Pittman Council Liaison Roger Nelson Interim City Manager I Paul W. McCallum Executive Director ,i George Kakos Director of Sales & Marketing Neva Frymire Chamber Representative Absent: Colin Ankersen Board Member Kathee Livengood Board Member 7, CALL TO ORDER Mr. Bigbie called the meeting to order. OATH OF OFFICE Steve Trent, Philip Cloud and Gary Blagg took their oaths of office. APPROVAL, OF MINUTES A motion to approve the minutes from the March 20, 1997 Board Meeting was made by Steve Trent seconded by Bill Brink. Motion carried. OI.D BUSINESS There was no old business to report on. NEW BrTSINFSS FY '98 Budget- Draft copies of the FY '98 Budget were distributed to Board Members. Discussion followed. Mr. McCallum reported revenue figures were projected on flat, conservative numbers. The Hyatt Regency DFW will be undergoing renovation which will take a block of rooms out of commission at different times. Mr. Trent added that the renovation is scheduled to start on July 7 and 13 ILmillion dollars will be put into the hotel and Bear Creek. I 3 Board of Directors Meeting ISIIIJune 19, 1997 Page 2 of 2 FY '91i_Budget (cnnt.)- ril Mr. McCallum stated the Historic Preservation program could see possible changes due to the Township Revitalization Program. The Convention Center will be targeting more 3 day shows. :„/ Mr. McCallum reported that capital projects include $21,000 to be spent on the Concourse exterior repairs, new tables for the Convention Center and improvements at the Cotton Belt Depot. i A motion to accept the FY'98 budget, as submitted, was made by Steve Trent, seconded by Gary Blagg. r II GRANTS-IN-AID World Button Accordion Association- A Grants in Aid request for the amount of$1220 was made to help produce a "This is Entertainment"tamment program featuring a chromatic button accordionist and international vocalist. Discussion followed. A motion to grant the request was made by Bill ;I Brink, seconded by Steve Trent. 4 End of the Runway Players-A Grants-in-Aid request in the amount of$4,500 was made to assist in their objective of building a second theater space and expanding their season to increase community involvement. Discussion followed. A motion was made to grant their request of $4,500 by Philip Cloud, seconded by Gary Blagg. EXECUTIVE DIRECTOR'S REPORT La - Grapevine hosted National Tourism Week last month and it was the biggest and best p program since its inception in the 1980's. - The Texas Wine and Music Festival will take place June 21- 22 at Delaney Vineyards. The CVB and the Wine Pouring Society will have a booths at the festival to promote Grapevine and upcoming activities. - An official local delegation from Grapevine, of approximately 30 people will be traveling Al au via motor coach to Parras De La Fuene August 8-10 to participate in a sister city cultural exchange. A motion to pursue with plans to participate in the cultural exchange was made by Steve Trent, seconded by Phil Parker. ADJOURNMENT .I There being no further business to bring before the Board, Mr. Bigbie called for a motion to adjourn. Motion was made by Steve Trent; seconded by Phil Parker. ATTEST:1 11 \ DATE: / P1,1;14A-8/..24 5 7 ,100 .