HomeMy WebLinkAbout1998-12-17 Regular Meeting CITY OF GRAPEVINE, TEXAS
GRAPEVINE CONVENTION & VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Thursday, December 17, 1998 — 6:30 p.m.
VISITOR INFORMATION CENTER
701 SOUTH MAIN ST., GRAPEVINE, TEXAS
AGENDA
1111
I. CALL TO ORDER
UII. APPROVAL OF MINUTES FROM OCTOBER
22, 1998 MEETING
III. OLD BUSINESS
A) AUDIT REPORT
B) DELEGATE SPENDING SURVEY REPORT
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IV. NEW BUSINESS
V. SALES AND MARKETING REPORT
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VI. EXECUTIVE DIRECTORS REPORT
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VII. ADJOURNMENT
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
MINUTES
The Grapevine Convention &Visitors Bureau Board of Directors met on Thursday,December 17,
1998 at the Visitor Information Center, 701 South Main, Grapevine, Texas with the following
persons in attendance:
Don Bigbie Chairman
Gary Blagg Board Member
Philip Cloud Board Member
Kathee Livengood Board Member
Phil Parker Board Member
tBill Brink Board Member
Robert Thrailkill Board Member
Paul W. McCallum Executive Director
' Darlene Freed Council Liaison
Absent:
Steve Trent Board Member
George Kakos Director of Sales &Marketing
CALL TO ORDER
' Chairman Don Bigbie called the meeting to order and welcomed members of City Council.
APPROVAL OF MINUTES
' A motion to approve the minutes from the October 22, 1998 Board Meeting was made by Bill Brink,
seconded by Kathee Livengood. Motion carried.
OLD BUSINESS
Audit Report-
Mr. McCallum reported the audit was now complete and accepted by the Foundation Board. Mr.
McCallum reported the Foundation finances were found to be in good order by the audit firm.
Don Bigbie thanked Angela Porter for her hard work with the auditors during this long process.
Delegate Spending Survey Report-
Mr. McCallum reported that National Service Research was commissioned to conduct a study of
visitors to Grapevine to measure daily expenditures of convention delegates and day visitors. He
stated 600 interviews were conducted at Grapevine restaurants, the Convention Center and
Grapevine Mills mall. A copy of the final report was distributed to the Board. He outlined
results of the report in the categories of primary trip purpose, day and overnight visitor and
number of days and nights in Grapevine. Other categories covered in the survey were overnight-
visitors location of stay, daily room rate, daily expenditures, group size, sites visited and
city/state of origin.
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Board of Directors Meeting
December 17, 1998
111 Page 2 of 2
IISales and Marketing Report-
Mr. McCallum reported the following sales, marketing and communications statistics for the
4 year:
Site Inspections:
I Convention Groups 19
Tourism 23
Meeting Planners FAMS: 2
UQualified Sales Leads: 133
Economic Impact of Leads: $ 8,358,010
Assisted Booked Business: $ 15,050,452
II Motorcoach Tours: 668
Visitor Development:
Brochure Distribution 1,045,799
III Web Site Visits 80,511
Communications Print: $ 488,501
Communications Electronic: $ 1,168,350
Ity Convention Services Economic Impact: $ 13,547,212
Visitors: 153,282
Volunteer Hours: 3,787
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Mr. McCallum recognized the following employees for 10 years of employment with the
I Grapevine Convention& Visitors Bureau; Jill Jeffcoat, Nick Rameriz, Tom Wayne, Eloise
Koehn and Kathi Berry.
IEMPLOYEE OF THE YEAR
Mr. McCallum recognized both Rusty Hernandez and Michael Woody as Employee of the Year.
He praised them for their work ethic, productivity and profitability.
IADJOURNMENT
There being no further business to bring before the Board, Chairman Bigbie called for a motion to
I adjourn. Motion was made by Phil Cloud; seconded by Robert Thrailkill. Motion carried.
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