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Home My WebLink About1998-04-23 Regular Meeting I CITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION & VISITORS BUREAU S BOARD OF DIRECTORS MEETING hursday, April 23, 1998 - 11:30 a.m. WALLIS BUILDING, GRAPEVINE, TEXAS I AGENDA I I. CALL TO ORDER II. APPROVAL OF MINUTES FROM MARCH 26, 1998 MEETING I III. OLD BUSINESS A) GRAPEVINE NEW VINTAGE WINE AND ART FESTIVAL REPORT B) GRAPEVINE HERITAGE FESTIVAL UPDATE C) GRANTS IN AID REQUEST - ARTS COUNCIL OF NORTHEAST TARRANT COUNTY IV. NEW BUSINESS A) GRANTS IN AID REQUEST- THE TEXAS OLD GUARD FIFE & DRUM CORPS B) PUBLIC ART PROGRAM C) APPOINT BUDGET COMMITTEE V. SALES AND MARKETING REPORT I VI. EXECUTIVE DIRECTORS REPORT I VII. ADJOURNMENT t,I I STATE OF TEXAS COUNTY OF TARRANT ' CITY OF GRAPEVINE MINUTES 1 The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, April 23, 1998 at the Wallis Building, One Liberty Park Plaza, Grapevine, Texas with the following persons in attendance: Gary Blagg Acting Chairman Philip Cloud Board Member Gayle Hall Board Member Kathee Livengood Board Member Bill Brink Board Member Steve Trent Board Member Paul W. McCallum Executive Director George Kakos Director of Sales & Marketing Jerry Pittman Council Liaison Absent: Don Bigbie Chairman Phil Parker Board Member Colin Ankersen Board Member Eric Edson Chamber Representative If° CALL TO ORDER Acting Chairman Gary Blagg called the meeting to order. APPROVAL OF MINUTES 111 A motion to approve the minutes from the March 26, 1998 Board Meeting was made by Gayle Hall, seconded by Phil Cloud. Motion carried. OLD BUSINESS Grapevine New Vintage Wine and Art Festival Report Mr. Kakos reported the festival was a great success with attendance of over 8,000 people. He stated media coverage was very good with articles generated in both the Dallas Morning News and the Fort Worth Star Telegram and TV coverage by Channel 11. All events were well attended including the Great Taste of Grapevine, Brunch and Barrel Tasting at Delaney Vineyards. Heritage Festival Update- Mr. Kakos stated the festival steering committee was doing an excellent job. He reported that the brochure and poster are currently in print. The fam tour scheduled for the weekend would be targeting 15 meeting planners. I I IL Board of Directors Meeting April 23, 199R Page 2 of 3 111 Grants In Aid Request- The Arts Council of NorthEast Tarrant County re-submitted their grant request in the amount of III $5000. Carolyn Sims, President was present to make a presentation and answer questions of the IlBoard. Discussion followed. , A motion was made by Bill Brink to approve funding of the Grant by the Arts Council of I NorthEast Tarrant County, seconded by Phil Cloud. Gayle Hall made an amendment to the motion stipulating that the Arts Council of NorthEast Tarrant County award an equivalent sum of$5,000 to a Grapevine organization, amended motion seconded by Steve Trent. I NEW BUSINESS- IGrants In Aid Request- The Texas Fife and Drum Corp submitted a grant request to the Board in the amount of$3,500. Al Stover was present to make a presentation and answer questions of the Board. Discussion Ifollowed. illie A motion was made by Steve Trent to accept and approve the grant request from The Texas Fife and Drum Corp of$3,500, motion was seconded by Phil Cloud. II Public Art Program- Mr. McCallum reported that $16,000 to $17,000 would be put into the Public Art Program as a result of the New Vintage Wine and Art Festival. Discussion followed. Mr.McCallum 4 recommended that the Board allocate a portion of the New Vintage Wine & Art Festival funds to the Texas Wine and Grape Growers Association. III A motion was made by Phil Cloud to allocate $4,500 to the Texas Wine and Grape Growers Association from the Grapevine New Vintage Wine & Art Festival, motion was seconded by Gayle Hall. Motion carried. 1 Budget Committee- Mr. McCallum stated that a Budget Committee needed to be appointed to review the Bureau's IIFY '99 budget prior to submitting it to Council. Acting Chairman Blagg appointed Gayle Hall and Phil Cloud to represent the Board on the Budget Committee. Phil Parker will act at Chair IIIalong with other committee members Bill Gilcrest with the DFW Lakes Hilton, Brian Booth with the Hyatt Regency DFW and Karen Conway-Gelfand with Grapevine Mills.. SALES AND MARKETING REPORT- Ito, Mr. Kakos reported that the CVB recently sponsored a breakfast for approximately 125 Texas Tourism Information Centers at their annual conference in Austin. Javier Rodriguez followed up with sales calls to several travel information centers in North Texas. I Board of Directors Meeting April 23, 1995 Page 3of3 FXECTITIVE DIRECTOR'S REPORT- Due to time constraints, Mr. McCallum elected not to give a report. UADJOTTRNMENT There being no further business to bring before the Board, Acting Chairman Blagg called for a motion to adjourn. Motion was made by Phil Cloud; seconded by Kathee Livengood. ATTEST: DATE: 1111U U 4 U U I I I U I I