Loading...
HomeMy WebLinkAbout1998-01-14 Regular Meeting `° CITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION & VISITORS BUREAU B, , BOARD OF DIRECTORS MEETING ; Wednesday January 14 Z,' *` , 1998 - 11:30 a.m. '' WALLIS BUILDING, ONE LIBERTY PARK PLAZA AGENDA I. CALL TO ORDER T1 irl II. APPROVAL OF MINUTES FROM DECEMBER 11, 1997 MEETING FIII. OLD BUSINESS A) CONVENTION CENTER RATE REVIEW REPORT AND TAKE ANY NECESSARY ACTION i 11 B) GRAPEVINE NEW VINTAGE WINE AND ART FESTIVAL REPORT AND TAKE ANY NECESSARY ACTION I IV. NEW BUSINESS foil A) CONVENTION CENTER FACILITY REVIEW REPORT AND TAKE ANY NECESSARY ACTION. IV. SALES AND MARKETING REPORT VI. EXECUTIVE DIRECTORS REPORT 1 1 VII. ADJOURNMENT il L , (op; • •d • • F 1:j STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE MINUTES IThe Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, uary 14, 1998 at the Grapevine Convention & Visitors Bureau with the following persons in attendance: I] Don Bigbie Chairman Philip Cloud Board Member Gayle Hall Board Member 1 Phil Parker Board Member Kathee Livengood Board Member Gary Blagg Board Member Bill Brink Board Member Steve Trent Board Member Colin Ankersen Board Member ] Paul W. McCallum Executive Director George Kakos Director of Sales & Marketing Tom Wayne Convention Center Manager Absent: Roger Nelson City Manager 1Cr CALL TO ORDER iMr. Bigbie called the meeting to order. APPROVAL OF MINTJTFS A motion to approve the minutes from the December 11, 1997 Board Meeting was made by Gayle Hall, seconded by Kathee Livengood. Motion carried. OLD RTISINT SS Convention Center Rate Structure I TPdate- Gayle Hall stated that the committee had researched and compiled a set of potential rate increases for the Convention Center. Tom Wayne distributed a report to the Board and stated that the increase in most of the various categories was approximately 10%. He also stated that the Convention Center was 85% booked for 1998. Discussion followed. A motion to accept the Local Non-Profit rates as proposed was made by Bill Brink, seconded by Steve Trent. A motion to accept the Week Day, Sunday - Thursday rates as proposed was made by Steve Trent, seconded by Gary Blagg. (iw A motion to accept the Weekend rates as proposed was made by Bill Brink, seconded by Phil Parker. i a Board of Directors Meeting January 14, 1998 Page 2 of 3 st ,Convention Center Rate Structure Update- (cont) I A motion to accept the Christmas rates as proposed was made by Steve Trent, seconded by Gary Blagg. A motion to approve the In-House Catering rates as proposed, including changing the charge of hot tea to $12 was made by Kathee Livengood, seconded by Steve Trent. A motion to approve the AudioNisual rates as proposed was made by Phil Parker, seconded by Steve Trent. A motion was made by Gayle Hall, seconded by Bill Brink to take all necessary actions to proceed to Council with the proposed rate increases. •� Grapevine New Vintage Wine and Art Festival- Mr. McCallum reported the festival will begin with the Blessing of the Vines on Thursday, April 16, followed by a red and white wine tasting at LaBuena Vida on Friday, April 17. Saturday's festivities will include a barrel tasting at Delaney Vineyard, a brunch at the Convention Center as well as wine tasting events at the Heritage Center Complex. He also stated a partnership with American Airlines to bring in chefs, for the brunch, from South America, was a possibility. Mr. McCallum stated that the Heritage Center Complex would be fenced and a $5.00 admission charge was proposed, in addition, each tasting would also require a charge. He reported that all proceeds would go the Public Art Fund and promotion of the "art" aspect of the festival would be heavy. A motion was made to accept the proposed $5.00 admission fee was made by Steve Trent, seconded by Gayle Hall. NEW RITSINE.SS- • 1 NM Convention Center Facility Review Report- Tom Wayne distributed a Use/Demand Summary to the Board. He reported that other convention centers in the neighboring cities are expanding their present convention centers or considering building ones. Mr. Wayne reported the committee recommends a total of 60,000 square feet of additional space was needed, including exhibit space, in order to stay competitive in the market. Discussion followed. There was a general consensus made by the Board to endorse the recommendations that the committee made on their current site. A motion was made by Gayle Hall to go forward with expansion plans and viable estimates to take to City Council, seconded by Bill Brink. X a thy Board of Directors Meeting January 14, 1998 Page 3 of 3 SALES AND MARKETING REPORT- Mr. Kakos reported the following: - The Chicago promotion invitations and the 10th Anniversary New York promotion's first mailing has gone out. - The CVB will again participate in the Texas Metroplex program with neighboring cities. EXECUTIVE DIRECTORS REPORT- Mr. McCallum reported that budget constraints will not allow for as many Board and Council members to participate in the New York Sales promotion as have in past years. He stated that Board members would be able to participate in either the Chicago or St. Louis promotions. ADJOIJRNMENT There being no further business to bring before the Board, Mr. Bigbie called for a motion to adjourn. Motion was made by Kathee Livengood; seconded by Steve Trent. ATTEST: DATE: 1(1,