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Home My WebLink About2000-08-17 Regular Meeting CITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION & VISITORS BUREAU BOARD OF DIRECTORS MEETING Thursday, August 17, 2000 - 11:30 am WALLIS BUILDING ONE LIBERTY PARK PLAZA, GRAPEVINE, TEXAS AGENDA I. CALL TO ORDER II. SWEARING IN OF BOARD MEMBERS III. APPROVAL OF MINUTES FROM JUNE 15, 2000 MEETING (60 IV. SALES AND MARKETING REPORT V. OLD BUSINESS A. PARRAS EXCHANGE UPDATE B. GRAPEFEST UPDATE VI. NEW BUSINESS A. GRANTS IN AID REQUEST - GRAPEVINE HIGH SCHOOL FORMER STUDENTS ASSN. B. HISTORIC COTTON BELT RAILROAD UPDATE C. VISITOR INFORMATION CENTER VII. ADJOURNMENT STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE MINUTES The Grapevine Convention & Visitors Bureau Board of Directors met on Thursday, August 17, 2000 at the Convention & Visitors Bureau, One Liberty Park Plaza, Grapevine, Texas with the following persons in attendance: Don Bigbie Chairman Gary Blagg Board Member Bill Brink Board Member Paul Jennings Board Member Phil Parker Board Member Philip Cloud Board Member Robert Thrailkill Board Member Pat Stinson Heritage Foundation Liaison Paul W. McCallum Executive Director George Kakos Director of Marketing Absent: Steve Trent Board Member Kathee Livengood Board Member Darlene Freed Council Liaison CALL TO ORDER Chairman Bigbie called the meeting to order. OATH OF OFFICE Sallie Andrews administered the oath of office to reappointed board members, Don Bigbie, Phil Cloud,Phil Parker and Bill Brink. APPROVAL OF MINUTES A motion to approve the minutes from the June 15, 2000 Board Meeting was made by Bill Brink and seconded by Gary Blagg. Motion carried. SALES AND MARKETING REPORT Mr. Kakos reported that during the months of June and July 28 leads representing over 19,000 delegates were produced and 4 pieces of business booked representing approximately 4,000 room nights. Convention services were supplied to 9 groups representing a total of 7,700 Board of Directors Meeting August 17,2000 Page 4 of 4 NEW BUSINESS cont. Visitor Information Center Dennis McGovern, General Manager of Grapevine Mills, has offered the CVB the opportunity to take over their customer service booth and to operate a Visitor Information Center at that location. It would be located at the main entrance by Rain Forest Café. He encouraged us to promote Grapevine attractions including shopping on historic Main Street. His feeling is that the unique shopping on Main Street would add to the visitor's total experience and not conflict with shopping at the mall. The booth would need to be staffed with paid, trained personnel. The staff would also greet tour bus groups and distribute coupon books for the mall. This would be a non- budgeted personnel expenditure item for the bureau. It would require 4-6 part-time employees in the $6 - $8 salary range. The booth would not be staffed the entire time the mall is open. Phil Cloud made a motion to proceed with a budget amendment not to exceed $ 45,000 to man a Visitor Information Center inside Grapevine Mills mall. Gary Blagg seconded the motion. Motion carried. ADJOURNMENT There being no further business to bring before the Board, Robert Thrailkill made the motion to adjourn, seconded by Gary Blagg. ATTEST: DATE: C