HomeMy WebLinkAbout2005-12-13 Regular Meeting CITY OF GRAPEVINE, TEXAS
(reGRAPEVINE CONVENTION & VISITORS BUREAU
BOARD OF DIRECTORS MEETING
Tuesday, December 13, 2005 — 7:00 p.m.
Grand Hyatt DFW
Terminal D, DFW Airport, Texas
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III. HOTELS/ATTRACTIONS REPORT
IV. SALES AND MARKETING REPORT
ter V. OLD BUSINESS
VI. NEW BUSINESS
A. STAFF AWARDS
VII. ADJOURNMENT
C
(re State of Texas
County of Tarrant
City of Grapevine
MINUTES
The Grapevine Convention & Visitors Bureau Board of Directors met on Tuesday,
December 13, 2005 at the Grand Hyatt DFW, Terminal D, DFW Airport, Texas with the
following persons in attendance:
Don Bigbie Chairman
Ev Barnes Board Member
Bill Brink Board Member
Philip Cloud Board Member
John Imaizumi Board Member
Kathee Livengood Board Member
Paul Slechta Board Member
Steve Stinson Board Member
Mark Wasiak Board Member
Darlene Freed Council Liaison
Bruno Rumbelow City Manager
Paul W. McCallum Executive Director
George Kakos Assistant Executive Director
CALL TO ORDER
Chairman Bigbie called the meeting to order and welcomed Mayor, Council Member,
spouses and staff along with the CVB Board Members.
APPROVAL OF MINUTES
A motion to approve the minutes from the November 17th meeting was made by Kathee
Livengood and seconded by John Imaizumi. Motion carried.
SALES AND MARKETING REPORT
A written Sales and Marketing Report for the fiscal year 2004/2005 was distributed to
board members.
NEW BUSINESS
Staff Awards
Mr. McCallum shared comments on the growth of the organization and introduced new
staff members: Susan Mathis, Festivals and Events Division, Nicole Alley,
Communications Division, Neil Wright, Train Division, and Willie Rosa, Convention
Center Division.
The Board of Directors Meeting
December 13, 2005
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NEW BUSINESS cont.
Staff Awards cont.
Director Awards went to:
Linda Fournier for work on Polar Express, Thomas the Tank and other train groups.
Nicole Alley for expanding media coverage and the promotion of Grapevine.
Sallie Andrews for her leadership of the Grapevine Heritage Foundation and the
preservation program.
Rookie of the Year Award went to Susan Mathis with the Festivals Division.
Joey Wilkins "Can Do" Award went to lona Robbins with the Train Division.
Employee of the Year Award went to Heather Kisabeth with the Tourism Division.
Mr. McCallum commented that this has been a year of transition. The baby boomers
are passing the mantle to the millennials (21 to 25-year olds) now the greatest
generation for consumerism. They like exciting things with subtle changes. We plan to
grow the weekend / holiday / summer business. We need additional hotel properties
and one additional large property. He thanked the mayor and council for their
leadership and commented that the future lies in the leisure business.
Chairman Bigbie recognized all the staff for their efforts and the aware recipients in
particular. He also recognized Mayor and Council for their efforts.
ADJOURNMENT
There being no further business to come before the board; Ev Barnes made a motion to
adjourn; seconded by Steve Stinson. Motion carried.
ATTEST:
DATE:
C
SALES AND MARKETING REPORT
2004/2005
CONVENITON SALES
396 Leads representing 189,309 potential room nights and over $149 million in
potential economic impact
112 Assisted definite bookings representing 37,256 room nights and over $29 million
in economic impact
61 Site inspections conducted
Sales missions conducted to Chicago, New York, Washington,DC, St. Louis,
Denver,Los Angeles, Austin, Boston, San Diego, Houston
Trade Shows Attended: Professional Convention Managers Association, American
Society of Association Executives, Texas Society of Association Executives,
Meeting Planners International, Motivation Show,Northeast Meeting Planners
International,DFW Association Executives, Overseas Brats,Religious Convention
Managers Association
Tourism Sales
61 Leads representing 6,960 potential room nights and $1,050,298 in potential
economic impact
130 Assisted definite bookings representing 9,245room nights and $1,394,729 in
economic impact
17 Site inspections conducted
Sales missions conducted to West Texas, East Texas, State of Texas Welcome
Centers, Houston, Shreveport, Oklahoma City, Wichita, KS,
Trade Shows Attended: National Tour Association, Texas Travel Councilors,
American Bus Association, Sheppard Air Force Base Travel Show, Kaleo Tours,
AAA Houston,VacationFest
(re
Page 1 of 3
Destination Services
112,507 Delegates provided with registration and information services
576,582 Brochures distributed
128,384 Visitors to the Visitor Information Center
2,717 Volunteer hours at the Visitor Information Center
38,217 Fulfillment packets mailed
Sponsorship Sales
Cash $384,250
In-kind $221,675
Festival Attendance
New Vintage Wine Trail 1,200 per winery
(lw Main Street Days 100,302
GrapeFest 242,775
Butterfly Flutterby 4,100
Grapevine Convention Center
79,194 Delegates attended functions at the Center
$298,857 Room rental
$145,498 In-house catering revenue
Cir
Page 2 of 3
Lir
Grapevine Vintage Railroad
79,845 Passengers
189 Field Trips
15 Charters
147 Special Promotional Runs
Web Site Traffic
Train Site 272,443 Unique Visitors
General Site 370,741 Unique Visitors
Communications/Public Relations
Print Publicity $777,437.
Electronic Publicity $527,873.
Total $1,305,310.
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