Loading...
HomeMy WebLinkAboutItem 10 - Downtown Area Parking Study MI to �0 - MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: JUNE 6, 2000 SUBJECT: DOWNTOWN AREA PARKING STUDY RECOMMENDATION: City Council consider approving a contract with Carter & Burgess, Incorporated in the amount not to exceed $25,010.00 for a Downtown Area Parking Study. FUNDING SOURCE: Funds are currently available in 1996 G.O. Bond Interest, Account No. 178-78362-009. BACKGROUND: The revitalization and growth experienced by the downtown area has brought to light parking, mobility and accessibility issues. Downtown merchants have for years expressed concerns about the availability of adequate parking and convenient and safe access to the parking. Additional redevelopment projects (e.g., Palace Theatre) that are anticipated to be completed in the near future will only increase the parking needs in the downtown area. The primary objective of the parking study is to enhance the vitality of the downtown area by adequately addressing existing and future parking concerns. The proposed study will: • Analyze the existing parking system within downtown Grapevine • Estimate parking demand based on existing and anticipated development • Identify deficiencies and recommend parking management strategies • Develop a preliminary implementation plan The anticipated completion date for the study is July 30, 2000. RC/rc O:\agenda\060600\Downtown ParkingStudy June 1, 2000 (8:01AM) City of Grapevine—Downtown Area Parking Study Proposed Scope of Services Exhibit 1 "" DETAILED SCOPE OF WORK Project Overview Parking, accessibility, and mobility play an important role in ensuring that the vitality of historic Downtown Grapevine is maintained and enhanced. Limited convenient parking is provided as on-street parallel parking and in several surface lots adjacent to the Main Street corridor. The Objectives of this Study are to: • Analyze the existing parking system within Downtown Grapevine along Main Street between Northwest Highway and Dallas Road,west to Church, east to Smith. • Prepare reasonable parking demand forecasts, based on a desired development and redevelopment scheme; • Identify deficiencies, and recommend parking management strategies and feasible alternatives for specific improvements; and • Develop a preliminary implementation plan. The following describes the scope and the proposed products for each of the major tasks: Task 1: Project Management Purpose: • Ensure timely progress, effective communication, quality control, and satisfactory completion of interim and final work products City Responsibilities: • Maintain schedule with Consultant • Provide guidance and direction in the management of the Consultant and the contract • Provide adequate management and communications with Consultant • Schedule,coordinate, and facilitate meetings between Consultant and staff groups • Provide timely and thorough review of draft deliverables Consultant Responsibilities: 1. Manage and direct the work of the Consultant team, prepare and maintain the project schedule, in close coordination with the City,by providing the staff necessary for timely completion 2. Facilitate regular, open communications with City to satisfactorily complete work 3. Attend kick-off meeting and submittal review meeting following the submittal of the Draft Document 4. Produce timely draft deliverables allowing for review by City 5. Provide quality assurance in all aspects of work with City 6. Prepare monthly invoices detailing the work completed for the fee indicated Task 2: Analyze Existing Conditions Purpose: • Assemble information,review plans and documents; • Collect and summarize the data and information necessary to quantify and analyze existing parking supply and demand, land use mix, density, capacity, and occupancy; • Conduct the necessary analysis to determine the current parking surpluses, deficiencies, and demand rates, for each location for an appropriate time frame (weekday,weekend, etc.); and • Provide an assessment of the adequacy of the wayfinding system to provide direction to patrons arriving in the downtown core. 1 05/25/00 Carter-Burgess City of Grapevine—Downtown Area Parking Study Proposed Scope of Services City Responsibility: • Provide a summary of all relevant materials relating to plans, policies, codes, traffic counts, and existing data useful for the project • Determine the on-/off-street public parking supply in study area by location • Provide layout of the downtown area identifying land use and occupied vs. empty square footages of leased space(commercial,retail, etc) • Provide available mapping files in a format compatible with Microstation(AutoCad *.dxf) • Provide traffic counts as necessary within the project limits Consultant Responsibility: 1. Review and use for reference the summary of materials provided by the City regarding current policies and codes relevant to existing/new parking and the current procedures for determining need for new parking. 2. Review, and use for analysis, existing data provided by the City related to parking supply, access to parking, and land use 3. Review current and recently completed studies and plans pertinent to area and issues. 4. Conduct parking demand studies in all public parking lots (including on-street) within study area during three (3) periods on one day to be determined. This effort may be accomplished using aerial photography during these three periods to capture the demand within the study limits. 5. Determine the existing peak parking demand rate. The demand rate will be developed through the parking demand study, information provided on land use/size, published references and previous experience. The demand equations will be used to project the future parking needs. 6. Determine the existing parking surpluses and deficiencies by location for the peak period. 7. Determine appropriate signing improvements to increase efficiency of existing parking, and to improve the safety, function, attractiveness of wayfinding within the study area. .40011 Task 3: Analysis of Future Parking Demand Purpose: • Develop estimates of parking demand, based on the desired land use mix scenario provided by the City; and • determine the future parking needs based on the land use scenarios City Responsibilities: • Provide two development scenarios that reflect future plans for the study area, including land use and square footage • Scenario 1 including additional development/redevelopment • Scenario 2 including same as Scenario 1 plus use of the 1' floor of a proposed parking structure for retail/commercial use Consultants Responsibilities: 1. Prepare future parking demand estimates based on the development scenarios. 2. Identify the future parking needs for the development scenarios referencing existing conditions analysis,previous experience, and other sources Task 4: Parking Solutions Plan Purpose: • Develop a Future Parking Needs Plan that will focus on the development scenarios provided by the City Nod Carter-Burgess 2 05/25/00 City of Grapevine—Downtown Area Parking Study Proposed Scope of Services Consultants Responsibility: 1. Develop a FUTURE PARKING NEEDS PLAN that will address needs for additional parking, suggested location(s) for additional parking,and opportunities for shared parking. 2. Determine the adequacy of a 3-level parking structure including retail on the ground floor 3. Prepare planning-level cost estimates for major elements of each improvement and recognize implementation issues and schedules. Task 5: Deliverables/Report Purpose: • Prepare a report organized in sections,with tables, graphics and appendices; • Document the data,methodology,and analysis; and • Outline parking related improvements and associated cost estimates necessary to adequately accommodate the development plan for the Downtown District City Responsibilities: • Provide comprehensive comments on the following submittals: • Review Draft edition of full report • Review final edition of full report • Review interim documents as necessary Consultants Responsibility: Consultant will prepare and provide the following items: 1. 2 SETS OF ORIGINALS (1-color bound and 1-black/white unbound) of the Draft edition of the L report, which will include summaries of the information, analysis, findings of existing conditions, and details the methodology for developing and updating the parking demand forecast, near term improvements, and future improvements 2. 10 SETS OF ORIGINALS (color bound) of the Final edition of the report, including text sections supported by figures,tables,maps and matrices as required to communicate data and results Task 6: Additional Services Purpose: • To perform any item not included in the above scope of work which may include but is not limited to traffic counts, capacity analysis, additional development scenarios, conceptual designs, transportation improvements, additional meetings (outside the kick-off and preliminary report review), associated expenses as requested by the City, and additional copies of draft and final reports. 3 05/25/00 Carter-Burgess City of Grapevine—Downtown Area Parking Study Proposed Scope of Services COMPENSATION 1.0 FEE/COMPENSATION FOR SERVICES AND REIMBURSABLE EXPENSES Direct Labor: No retainer fee is required to begin this project. Effort to complete the traffic engineering services is summarized below and detailed in Exhibit 2: Lump Sum Basis Task 1.0 Project Management $ 840.00 Task 2.0 Analyze Existing Conditions $ 5,220.00 Task 3.0 Analysis of Future Parking Demand $ 3,960.00 Task 4.0 Parking Solutions Plan $ 7,600.00 Task 5.0 Deliverables/Report $7390.00 Sub-Total $25,010.00 Hourly Basis(as shown in Exhibit"D") Task 6.0 Additional Services $Hourly TOTAL BUDGET $25,010.00 All supplies,printing,maps, facsimile transmissions,reproduction, and travel are included in the Total 4.000 Budget. ,401) 4 05/25/00 Carter-Burgess EXHIBIT 2 (b. Downtown Grapevine Parking Study 25-May-00 03:36 PM Personnel Steve Deb Kyle Susan Task Task Taylor Seneca Hogue Barron Expense Hours Budget Task Task 1.3 5 5 $600.00 Task 1.6 2 2 $240.00 $840.00 Task 2.1 2 2 $240.00 Task 2.2 2 2 4 $460.00 Task 2.3 2 6 8 $900.00 Task 2.4 $1,200.00 0 S 1,200.00 Task 2.5 4 4 8 $920.00 Task 2.6 2 6 8 $580.00 Task 2.7 4 4 8 $920.00 $5,220.00 Task 3.1 4 8 16 28 $2,320.00 Task 3.2 4 4 12 20 $1,640.00 $3,960.00 Task 4.1 8 24 8 40 $4,080.00 Task 4.2 2 4 8 14 $1,160.00 Task 4.3 16 4 20 $2,360.00 $7,600.00 Task 5.1 8 24 16 8 $50.00 56 $5,170.00 Task 5.2 4 4 8 8 $260.00 24 $2,220.00 $7,390.00 411611, Total Hours 67 90 74 16 247 Rate $120.00 $110.00 $60.00 $70.00 Staff Budget $8,040.00 $9,900.00 $4,440.00 $1,120.00 $1,510.00 Budget 525,010.00 I t., EXHIBIT 2 5/25/00 Prepared by Steve Taylor,P.E. Confidential crs 5 \ / wore U & a \ E- a)\ S 2 = 7 \ \ » - / f _ % o o R c & � / @ o \ \ 7 - L \ \ 2 = &EA \ £ r \ t 0 \ 5 a) 76 - & / £ \ / ) / / / EA « « m 1 7 \ \ \ z % % 3 \ \ @ / 3 = ® w (/) e M 2 00 r % 2 _ \ \ ,51 d / z 2 3 c 7 / VI / / / :7...,' 69 P / C,1 N U t / / / \5 e 3 & � o // \ e yX \ § t o / - 4.1 7 � •/ © » o 0 al) 0 / k 0.0 / a g = m EA § & % u a k et R' _ cip = - S0 k 2 t § o n § \ = 0 ® @ \ \ ( _ y \ rn - 4 = _ \ / \ \ mH 1110d w . , _ X w I