HomeMy WebLinkAboutItem 26 - Communications Console FurnitureMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER A/
MEETING DATE: JULY 18, 2000
SUBJECT: APPROVAL OF BID 53-2000, COMMUNICATIONS CONSOLE
FURNITURE
RECOMMENDATION:
City Council to consider approval of bid 53-2000 to XYBIX Systems for the installation of
a communications console furniture system in the communications center at the Police
building. The total award is in the amount of $ 42,517.31.
FUNDING SOURCE:
Funds for this purchase are available in account 325-48869-000-0-0003 Lease
Fund/Machinery & Equipment
BACKGROUND:
Request for proposals for this procurement were sent to eight prospective vendors in
accordance with the Local Government Code, Section 252.021 (c). Proposals were
received from seven vendors. Notice of the proposal was published in the Fort Worth
Star Telegram and the Grapevine Sun on April 27, 2000 and May 4, 2000.
The purpose of this procurement is for the purchase and installation of a
communications console furniture system that will be made in conjunction with the
purchase and upgrade of the communications system at the Police Division.
The specifications and criteria of the proposal included requirements that would insure
an ergonomically acceptable design as well as functionality and compatibility with the
communications system.
After all proposals were received and in accordance with State guidelines, Staff
reviewed each proposal based on the required specifications and criteria. A bid
tabulation and cost comparison is attached for review. In addition, Staff held meetings
with several vendors to determine which vendor would best meet the specifications and
criteria at the lowest cost to the City.
July 12, 2000 (8:20AM)
From this evaluation process it was determined that the bid of XYBIX Systems was the
vendor who best met the specifications at the best price. Two other vendors (Orbacom
and Domore) were lower in cost but did not meet all of the proposal requirements.
Orbacom's proposed system does not meet several of our specifications. Their panels
do not provide the ability to tack paper, etc. to them. They proposed the wrist rest as an
option, not as required, which adds approximately $1,100 to their base price. Their
console positions are not modular. Instead of having 5 -single position consoles as
required in the specifications, they have 2 -dual position consoles and 1 -single position
console. This configuration does not provide the flexibility for us to position the consoles
as might be required within our limited space. Their proposed system has CPU storage
space that doesn't meet the specification requirements.
Domore has only two of the three computer monitors sitting on the movable desktop.
This creates an ergonomically unacceptable situation - the dispatcher could have
monitors at different heights that would cause them to have to bend down to view one of
them. Staff asked Domore if they could redesign their system to provide space on the
console for all three monitors. While the redesign was possible, the new design would
not meet our space requirements and the additional cost would make this system more
expensive than XYBIX.
Staff recommends an award be made to XYBIX Systems for the communications
console furniture system.
July 12, 2000 (8:20AM)
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Vendor
Dispatch
XYBIX
Domore
Orbacom
Watson
Most compliant to specifications
Products
Domore
10rbacom
45000-
40000-
Ergonomically unacceptable; Requirement
not met
$37,518.40
Base System
$ 42,574.37
$ 41,114.37
$ 35,365.00
$ 35,770.00
43122.37
W/casters
$ 866.00
$ 1,100.00
$ 1,560.00
$ 1,930.00
1100
Two Drawer Lateral Files
$ 589.00
$ 262.44
$ 517.50
$ 693.00
496.24
Foot Rest
$ 190.00
$ 40.50
$ 75.90
$ 74.00
47.2
Mandatory Arm Rest
Included
Included
Included
$ 1,080.00
Included
$ 44,219.37
$ 42,517.31
$ 37,518.40
$ 39,547.00
$44,765.81
Vendor
Score
Price Comparisons
Price
•.••
77
Most compliant to specifications
$42,517.31
Domore
10rbacom
45000-
40000-
Ergonomically unacceptable; Requirement
not met
$37,518.40
56
Several requirements not met.
35000-
Dispatch Products
60
Several requirements not met.
30000
Watson
66
May not completely meet ADA requirements
$44,765.81
Skaggs
-
Not ranked due to price being out of range.
20000 -
Motorola
-
Not ranked due to price being out of range in
comparison to Watson's proposal being
exactly the same, but $14,168.17 less in base
price.
_
1 Oo
Price shown above includes selected optional equipment.
o
Dispatch
Vendor
Vendor
Score
Comments
Price
XYBIX
77
Most compliant to specifications
$42,517.31
Domore
10rbacom
58
Ergonomically unacceptable; Requirement
not met
$37,518.40
56
Several requirements not met.
$39,547.00
Dispatch Products
60
Several requirements not met.
$44,219.37
Watson
66
May not completely meet ADA requirements
$44,765.81
Skaggs
-
Not ranked due to price being out of range.
Motorola
-
Not ranked due to price being out of range in
comparison to Watson's proposal being
exactly the same, but $14,168.17 less in base
price.
_
Price shown above includes selected optional equipment.