HomeMy WebLinkAbout2023-12-19 Joint Meeting
CITY OF GRAPEVINE, TEXAS
REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
TUESDAY, DECEMBER 19, 2023
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner – City Council Conference Room
7:00 p.m. Call to Order of City Council Meeting – City Council Chambers
7:00 p.m. Executive Session – City Council Conference Room
7:30 p.m. Joint Regular Meeting – City Council Chambers
CALL TO ORDER: 7:00 p.m. – City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
C. Personnel relative to City Manager’s performance evaluation pursuant to
Section 551.074, Texas Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. – City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Traci Hutton
JOINT PUBLIC HEARINGS
3. Conditional Use Permit CU23-33 (7-Eleven) – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
City Council December 19, 2023 Page 2
by Jennifer Derenski requesting a conditional use permit to amend the previously
approved site plan CU2019-02 (Ordinance No. 2019-006) for a master site
development plan for gasoline sales and off-premise consumption of alcoholic
beverages (beer and wine only) in conjunction with a convenience store. This
request is specifically to revise the floor plan to allow for a Laredo Taco Company
restaurant within the existing 7-Eleven convenience store and gas station. The
subject property is located at 3580 North Grapevine Mills Boulevard and is
currently zoned “CC”, Community Commercial District.
4. Zoning Change Application Z23-09 (711 East Wall Street) and Final Plat of Lot 1,
Block 1, Martha’s Vineyard – City Council and Planning and Zoning Commission
to conduct a public hearing relative to an application submitted by Neal Cooper
requesting to rezone 0.230 acre from a “HC”, Highway Commercial District to a “R-
7.5”, Single-Family District for the purpose of developing a single-family residential
dwelling. The applicant is also requesting to plat one residential lot.
5. AM23-06 Multi-Tenant Pole Signs – City Council and Planning and Zoning
Commission to conduct a public hearing relative to amendments and changes to
the Comprehensive Zoning Ordinance, No. 82-73, same being Appendix D of the
Code of Ordinances, as follows: Section 60, Sign Standards relative to On-Premise
Signs and Pole Sign Conditional Uses.
6. MP23-01 Comprehensive Master Plan – City Council and Planning and Zoning
Commission to conduct a public hearing relative to amendments and changes to
the Comprehensive Master Plan (1974-1994, updated 1987) of the City of
Grapevine Ordinance No. 87-11, as follows: Subsection E., Future Land Use, of
Section IV., Land Use to revise zoning districts consistent in corresponding future
land use categories.
Planning and Zoning Commission to recess to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
7. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have three (3) minutes to
address Council. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
City Council December 19, 2023 Page 3
PRESENTATIONS
8. Ethel Strother and Jamey Cantrell from the Texas Animal Control Association to
recognize Grapevine Animal Services Officer Kaylee Paniagua for being named
Field Officer of the Year.
9. Teresa Grady Chief Operating Officer of 6 Stones, to provide an update on the
Community Powered Revitalization (CPR) Project.
OLD BUSINESS
10. Consider Conditional Use Permit CU23-21 (Mohler MMA) and Ordinance No.
2023-087 relative to an application submitted by Shawna Mohler requesting a
conditional use permit to allow for a 2,056 square foot training area expansion
along the southern elevation to the existing fitness studio specializing in mixed
martial arts. The subject property is located at 201 North Starnes Street and is
currently zoned “HC”, Highway Commercial District. The public hearing and first
reading of this item were held at the November 21, 2023 meeting.
NEW BUSINESS
11. Consider calling a public hearing regarding AM23-02 (Electrical Vehicle (EV)
Charging Stations) to amend the Comprehensive Zoning Ordinance (Ordinance
No. 82-73), same being Appendix D of the City of Grapevine Code of Ordinances,
as follows: to create definitions for electric vehicle (EV) charging stations and
supply equipment in Section 12, Definitions; to permit EV charging stations as a
new land use through approval of a conditional use permit in Section 22, “R-MF”,
Multifamily District Regulations, Section 25, “CC”, Community Commercial District,
Section 26, “HC”, Highway Commercial District, Section 28, “CBD”, Central
Business District, Section 31, “LI”, Light Industrial District, Section 32, “BP”,
Business Park District, and Section 38, “GU”, Governmental Use District; and
establish use-specific standards in Section 42, Supplementary District, and take
any necessary action.
12. Consider calling a public hearing regarding AM23-08 (Short-term Rentals) to
amend the Comprehensive Zoning Ordinance (Ordinance No. 82-73), same being
Appendix D of the City of Grapevine Code of Ordinances, as follows: Section 12,
Definitions; Section 21, Reserved; Section 22, “R-MF”, Multifamily District
Regulations; and Section 56, Off-Street Parking relative to Short-term Rentals
including associated regulations, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
City Council December 19, 2023 Page 4
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
13. Consider an annual grant to 6 Stones for the Community Powered Revitalization
Project. City Manager recommends approval.
14. Consider the purchase of fire record management software with Locality Media,
Inc. Fire Chief recommends approval.
15. Consider an annual contract for the purchase of emergency medical supplies with
Bound Tree Medical, LLC. Fire Chief recommends approval.
16. Consider the renewal of an annual contract for pre-employment background
screenings with Touch Them All, Inc. Human Resources Director recommends
approval.
17. Consider the purchase of VMware Horizon Enterprise support/subscription
services from SHI Government Solutions. Chief Information Officer recommends
approval.
18. Consider the award of a request for quotes for removal of sound proofing over the
swimming pool at The REC to Ware Brothers Remodeling. Parks and Recreation
Director recommends approval.
19. Consider the award of demolition and rebuild of sauna at The REC to Ware
Brothers Remodeling. Parks and Recreation Director recommends approval.
20. Consider the renewal of an annual contract for the purchase of athletic field
fertilizers from Gecko Green. Parks and Recreation Director recommends
approval.
21. Consider the purchase and installation of synthetic grass from Synthetic Grass
Pros. Parks and Recreation Director recommends approval.
22. Consider the purchase and installation of playground equipment from Playground
Solutions of Texas. Parks and Recreation Director recommends approval.
23. Consider the renewal of an annual contract for cellular voice and data services
from AT&T Mobility. Fire Chief and Police Chief recommends approval.
24. Consider the renewal of an annual contract for comprehensive health and wellness
physicals with Front Line Mobile Health. Fire Chief and Police Chief recommends
approval.
City Council December 19, 2023 Page 5
25. Consider the renewal of annual sole source contracts for public safety radio
maintenance with the City of North Richland Hills and City of Colleyville. Police
Chief recommends approval.
26. Consider the purchase and installation of shooting range wall panels from
Windcrest, LLC. Police Chief recommends approval.
27. Consider the renewal of annual contracts for the purchase of promotional items for
resale and public event giveaways through approved vendors; Coveys
Promotional, Inc., 4imprint, Point Emblems, Hero Industries and Hero 24/7. Police
Chief recommends approval.
28. Consider the payment for testing and assessment for promotional candidates from
Southwest Leadership Resources. Police Chief recommends approval.
29. Consider an annual contract for the purchase of HVAC maintenance, filters and
supplies from Joe W. Fly Company. Public Works Director recommends approval.
30. Consider an annual contract for the purchase of HVAC air filters and supply
services with Tex-Air Filters. Public Works Director recommends approval.
31. Consider an annual contract for the purchase of HVAC maintenance, supplies and
equipment for outside air systems with Texas Air Systems. Public Works Director
recommends approval.
32. Consider a contract for HVAC preventive maintenance services for large City
facilities with The Brandt Companies, LLC. Public Works Director recommends
approval.
33. Consider the sole source purchase of HVAC maintenance, parts, and services for
The REC Aquatic Center from Dehumidified Air Solutions. Public Works Director
recommends approval.
34. Consider an annual contract for the purchase of various fuels with US Oil. Public
Works Director recommends approval.
35. Consider the renewal of an annual contract for building maintenance, repair,
operations supplies and equipment from Fairway Supply, Inc. Public Works
Director recommends approval.
36. Consider the purchase and installation of Dove 2 Lift Station motor control center
from Humphrey & Associates Inc. Public Works Director recommends approval.
37. Consider the renewal of annual contracts for hot mix asphalt with Austin Asphalt,
Reynolds Asphalt and Sunmount Paving. Public Works Director recommends
approval.
City Council December 19, 2023 Page 6
38. Consider a contract for the Utility GIS Assessment and Pilot study with Paratum
Solutions. Public Works Director recommends approval.
39. Consider the payment of the United States Army Corps of Engineers Grapevine
Lake operations and maintenance fee. Public Works Director recommends
approval.
40. Consider the renewal of annual contracts for painting services with Ware Painting
as primary vendor and Artistic Painting Company as secondary vendor. Public
Works Director recommends approval.
41. Consider Resolution No. 2023-024 authorizing the third amendment to the
Ground and Tower Lease Agreement with T-Mobile West, LLC for the purpose of
installing, operating, and maintaining a communications facility on the Mustang
Elevated Storage Tank at 3051 Ira E. Woods Avenue. Public Works Director
recommends approval.
42. Consider the minutes of the November 27, 2023 Joint Workshop with the Planning
and Zoning Commission and the December 5, 2023 Regular City Council meeting.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
43. Conditional Use Permit CU23-33 (7-Eleven) – Consider the recommendation of
the Planning and Zoning Commission and Ordinance No. 2023-095, if applicable,
and take any necessary action.
44. Zoning Change Application Z23-09 (711 East Wall Street) – Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2023-096, if applicable, and take any necessary action.
45. Final Plat of Lot 1, Block 1, Martha’s Vineyard – Consider the recommendation of
the Planning and Zoning Commission and take any necessary action.
46. AM23-06 Multi-Tenant Pole Signs – Consider the recommendation of the Planning
and Zoning Commission and Ordinance No. 2023-097, if applicable, and take any
necessary action.
47. MP23-01 Comprehensive Master Plan – Consider the recommendation of the
Planning and Zoning Commission and Ordinance No. 2023-098, if applicable, and
take any necessary action.
City Council December 19, 2023 Page 7
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on December 15,
2023 by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
CITY OF GRAPEVINE, TEXAS
SPECIAL AND REGULAR
PLANNING AND ZONING COMMISSION MEETING
TUESDAY, DECEMBER 19, 2023
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
5:15 p.m. Dinner - Planning and Zoning Commission Conference Room
5:30 p.m. Special Meeting - Planning and Zoning Commission Conference Room
7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room
7:30 p.m. Joint Meeting with City Council - City Council Chambers
7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room
SPECIAL MEETING CALL TO ORDER: 5:30 p.m. - Planning and Zoning Commission
Conference Room
WORKSHOP
1. Receive a report, hold a discussion and provide staff direction with proposed
amendments to the Comprehensive Master Plan (1974-1994, updated 1987) of
the City of Grapevine Ordinance (Ordinance No. 87-11), and take any necessary
action.
REGULAR MEETING CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission
Conference Room
BRIEFING SESSION
2. Conduct a briefing session to discuss all items scheduled on tonight’s agenda. No
action will be taken. Each item will be considered during the Regular Session,
which immediately follows the Joint Public Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
3. Invocation and Pledge of Allegiance: Commissioner Traci Hutton
JOINT PUBLIC HEARINGS
4. Conditional Use Permit CU23-33 (7-Eleven) – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Jennifer Derenski requesting a conditional use permit to amend the previously
approved site plan CU2019-02 (Ordinance No. 2019-006) for a master site
development plan for gasoline sales and off premise consumption of alcoholic
Planning and Zoning Commission December 19, 2023 Page 2
beverages (beer and wine only) in conjunction with a convenience store. This
request is specifically to revise the floor plan to allow for a Laredo Taco Company
restaurant within the existing 7-Eleven convenience store and gas station. The
subject property is located at 3580 North Grapevine Mills Boulevard and is
currently zoned “CC”, Community Commercial District.
5. Zoning Change Application Z23-09 (711 East Wall Street) and Final Plat of Lot 1,
Block 1, Martha’s Vineyard – City Council and Planning and Zoning Commission
to conduct a public hearing relative to an application submitted by Neal Cooper
requesting to rezone 0.230 acre from a “HC”, Highway Commercial District to a “R-
7.5”, Single-Family District for the purpose of developing a single-family residential
dwelling. The applicant is also requesting to plat one residential lot.
6. AM23-06 Multi-Tenant Pole Signs – City Council and Planning and Zoning
Commission to conduct a public hearing relative to amendments and changes to
the Comprehensive Zoning Ordinance, No. 82-73, same being Appendix D of the
Code of Ordinances, as follows: Section 60, Sign Standards relative to On-Premise
Signs and Pole Sign Conditional Uses.
7. MP23-01 Comprehensive Master Plan – City Council and Planning and Zoning
Commission to conduct a public hearing relative to amendments and changes to
the Comprehensive Master Plan (1974-1994, updated 1987) of the City of
Grapevine Ordinance No. 87-11, as follows: Subsection E., Future Land Use, of
Section IV., Land Use to revise zoning districts consistent in corresponding future
land use categories.
REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) -
Planning and Zoning Conference Room
CITIZEN COMMENTS
8. Any person who is not scheduled on the agenda may address the Commission
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the staff. A member of the public may address the
Commission regarding an item on the agenda either before or during the
Commission’s consideration of the item, upon being recognized by the Chairman
or upon the consent of the Commission. In accordance with the Texas Open
Meetings Act, the Commission is restricted in discussing or taking action during
Citizen Comments.
NEW BUSINESS
9. Conditional Use Permit CU23-33 (7-Eleven) – Consider the application and make
a recommendation to City Council.
Planning and Zoning Commission December 19, 2023 Page 3
10. Zoning Change Application Z23-09 (711 East Wall Street) – Consider the
application and make a recommendation to City Council.
11. Final Plat of Lot 1, Block 1, Martha’s Vineyard – Consider the application and
make a recommendation to City Council.
12. AM23-06 Multi-Tenant Pole Signs – Consider the application and make a
recommendation to City Council.
13. MP23-01 Comprehensive Master Plan – Consider the application and make a
recommendation to City Council.
14. Consider the minutes of the November 21, 2023 Regular Planning and Zoning
Commission meeting, the November 27, 2023 Joint City Council and Planning and
Zoning Commission Workshop, and the December 6, 2023 Workshop.
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on December 15,
2023 by 5:00 p.m.
_______________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th
day of December, 2023 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the Planning and Zoning
Commission:
Larry Oliver Chairman
Beth Tiggelaar Member
Dennis Luers Member
David Hallberg Member
Traci Hutton Member
Jason Parker Member
Mark Assaad Alternate Member
Ben Johnson Alternate Member
constituting a quorum, with Vice Chair Monica Hotelling being absent, and with the
following members of the City Staff being present:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Item 1. Executive Session
Mayor William D. Tate called the meeting to order at 7:01 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
City Council December 19, 2023 Page 2
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
C. Personnel relative to City Manager’s performance evaluation pursuant to
Section 551.074, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:05 p.m. The closed session ended at 7:24 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072, 551.087 or 551.074.
City Manager Bruno Rumbelow stated no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:30 p.m.
Item 2. Invocation and Pledge of Allegiance
Commissioner Traci Hutton gave the invocation and led the Pledges of Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Conditional Use Permit CU23-33 (7-Eleven)
Mayor Tate declared the public hearing open.
Planning Services Director Erica Marohnic reported the applicant was requesting a
conditional use permit to amend the previously approved site plan CU2019-02 (Ordinance
No. 2019-006) for a master site development plan for gasoline sales and off premise
consumption of alcoholic beverages (beer and wine only) in conjunction with a
convenience store. This request is specifically to revise the floor plan to allow for a Laredo
Taco Company restaurant within the existing 7-Eleven convenience store and gas station.
The subject property is located at 3580 North Grapevine Mills Boulevard and is currently
zoned “CC”, Community Commercial District.
Applicant Michael McMunn gave a presentation and answered questions from the
Commission and Council.
Applicant representative Lucas Patton answered questions from the Commission.
No spoke during the public hearing and there was no correspondence to report.
City Council December 19, 2023 Page 3
Motion was made to close the public hearing.
Motion: Parker
Second: Hutton
Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 4. Zoning Change Application Z23-09 (711 East Wall Street) and a Final Plat of Lot
1, Block 1, Martha’s Vineyard
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant was requesting to rezone
0.230 acres from a “HC”, Highway Commercial District to a “R-7.5”, Single-Family District
for the purpose of developing a single-family residential dwelling. The applicant is also
requesting to plat one residential lot.
Applicant Neal Cooper presented this item. There were no questions from the
Commission or Council.
No spoke during the public hearing and there was one letter in support provided.
Motion was made to close the public hearing.
Motion: Parker
Second: Assaad
Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Rogers
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 5. AM23-06 Multi-Tenant Pole Signs
Mayor Tate declared the public hearing open.
City Council December 19, 2023 Page 4
Planning Services Director Marohnic reported that this proposal was to make
amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, same
being Appendix D of the Code of Ordinances, as follows: Section 60, Sign Standards
relative to On-Premise Signs and Pole Sign Conditional Uses. An updated table was
provided.
Applicant Brent Anz explained the reasoning behind this request and answered questions
from the Commission and Council.
Planning Services Director Marohnic answered questions from the Commission.
Chairman Oliver answered questions from the Council.
No spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Tiggelaar
Second: Luers
Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Rogers
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 6. MP23-01 Comprehensive Master Plan
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported that this proposal was to make
amendments and changes to the Comprehensive Master Plan (1974-1994, updated
1987) of the City of Grapevine Ordinance No. 87-11, as follows: Subsection E., Future
Land Use, of Section IV., Land Use to revise zoning districts consistent in corresponding
future land use categories. An updated table was provided to the Commission and
Council.
Planning Services Director Marohnic answered questions from Council.
Council discussed this item.
Chairman Oliver answered questions from the Council.
No spoke during the public hearing and there was no correspondence to report.
City Council December 19, 2023 Page 5
Motion was made to close the public hearing.
Motion: Hotelling
Second: Tiggelaar
Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker, and Assaad
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
The Planning and Zoning Commission recessed to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council remained in session in the Council Chambers to consider published
business.
Item 7. Citizen Comments
Sarah Elghanghony, 607 Hays Drive, City not listed, introduced a resolution to support a
ceasefire in Gaza.
Mohammed Ayachi, 809 Ambrose Court, Dallas, spoke in support of the resolution calling
for a ceasefire in Gaza.
Eman Famy, 114 Midcrest Drive, Irving, spoke in support of the resolution calling for a
ceasefire in Gaza.
Fatima Mohammed, 9608 Santa Fe Circle, Irving, spoke in support of the resolution
calling for a ceasefire in Gaza.
PRESENTATIONS
Item 8. Ethel Strother and Jamey Cantrell from the Texas Animal Control Association to
recognize Grapevine Animal Services Officer Kaylee Paniagua for being named Field
Officer of the Year.
Animal Services Manager Kristina Valentine introduced Ethel Strothel from the Texas
Animal Control Association who presented the Field Officer of the Year award to Kaylee
Paniagua.
Council did not take any action on this item.
City Council December 19, 2023 Page 6
Item 9. Teresa Grady Chief Operating Officer of 6 Stones, to provide an update on the
Community Powered Revitalization (CPR) Project.
Teresa Grady updated Council on the year’s activities of 6 Stones, and highlighted the
six homes in Grapevine that received repairs as part of this year’s CPR blitz.
Council thanked Ms. Grady for the work that 6 Stones has done for the community.
Council did not take any action on this item.
Mayor Tate announced Council would hear the recommendations of the Planning and
Zoning Commission next.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 43. Conditional Use Permit CU23-33 (7-Eleven)
Chairman Oliver announced the Planning and Zoning Commission approved the
conditional use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU23-33 (7-Eleven) and Ordinance
No. 2023-095.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-095
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU23-33 TO AMEND THE PREVIOUSLY
APPROVED SITE PLAN OF CU19-02 (ORDINANCE NO.
2019-006) FOR A MASTER SITE DEVELOPMENT PLAN
WITH GASOLINE SALES AND TO ALLOW FOR THE
POSSESSION, STORAGE, RETAIL SALES AND OFF-
PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES
(BEER AND WINE ONLY), IN CONJUNCTION WITH A
CONVENIENCE STORE, SPECIFICALLY TO REMODEL
THE EXISTING 7-ELEVEN CONVENIENCE STORE, GAS
STATION TO INCLUDE A RESTAURANT (LAREDO TACO
COMPANY), FOR BLOCK A, LOT 1A1, GRAPEVINE MILLS
CROSSING ADDITION (3580 NORTH GRAPEVINE MILLS
BOULEVARD) IN A DISTRICT ZONED “CC”, COMMUNITY
COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A
SITE PLAN APPROVED PURSUANT TO SECTION 47 OF
City Council December 19, 2023 Page 7
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS CONDITIONAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 44. Zoning Change Application Z23-09 (711 East Wall Street)
Chairman Oliver announced the Planning and Zoning Commission approved the zoning
change application with a vote of 7-0.
Motion was made to approve Zoning Change Application Z23-09 (711 East Wall Street)
and Ordinance No. 2023-096.
Motion: Slechta
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-096
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z23-
09 PROPOSED TO BE PLATTED AS BLOCK 1, LOT 1,
MARTHA’S VINEYARD (711 EAST WALL STREET),
DESCRIBED AS BEING A TRACT OF LAND LYING AND
BEING SITUATED IN THE CITY OF GRAPEVINE,
TARRANT COUNTY, TEXAS MORE FULLY AND
COMPLETELY DESCRIBED IN THE BODY OF THIS
ORDINANCE; ORDERING A CHANGE IN THE USE OF
SAID PROPERTY FROM “HC”, HIGHWAY COMMERCIAL
DISTRICT TO "R-7.5”, SINGLE-FAMILY DISTRICT;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
City Council December 19, 2023 Page 8
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 45. Final Plat of Lot 1, Block 1, Martha’s Vineyard
Chairman Oliver announced the Planning and Zoning Commission approved the final plat
with a vote of 7-0.
Motion was made to approve the Statement of Findings and Final Plat of Lot 1, Block 1,
Martha’s Vineyard.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 46. AM23-06 Multi-Tenant Pole Signs
Chairman Oliver announced the Planning and Zoning Commission approved the
requested Zoning Ordinance amendment with a vote of 7-0.
Motion was made to approve AM23-06 Multi-Tenant Pole Signs and Ordinance No. 2023-
097 amending the Comprehensive Zoning Ordinance No. 82-73.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-097
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AMENDING THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING KNOWN AS APPENDIX “D” OF THE
CITY CODE OF GRAPEVINE, TEXAS, AMENDING
SECTION 60, SIGN STANDARDS; REGARDING ON-
PREMISE SIGNS AND POLE SIGN CONDITIONAL USES,
(AM23-06); PROVIDING THAT THIS ORDINANCE IS
CUMULATIVE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A FINE OF UP TO $2,000.00 FOR EACH
OFFENSE IN VIOLATION OF THE ORDINANCE;
PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN
EFFECTIVE DATE
City Council December 19, 2023 Page 9
Item 47. MP23-01 Comprehensive Master Plan
Chairman Oliver announced the Planning and Zoning Commission approved the
requested amendment to the Comprehensive Master Plan with a vote of 7-0 with the
recommendation to remove “GV”, Grapevine Vintage from the Commercial (CO) Land
Use category and place it back under Low Intensity Commercial (LC) Land Use category.
Motion was made to approve MP23-01 Comprehensive Master Plan and Ordinance No.
2023-098 accepting the Commission’s recommendation to remove “GV”, Grapevine
Vintage from the Commercial (CO) Land Use category and place it back under Low
Intensity Commercial (LC) Land Use category.
Motion: Freed
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-098
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 87-11,
THE COMPREHENSIVE MASTER PLAN 1974-1994,
UPDATED 1987, OF THE CITY OF GRAPEVINE, TEXAS,
ADOPTING AN AMENDMENT TO SUBSECTION E.,
FUTURE LAND USE, OF SECTION IV., LAND USE;
PRESERVING ALL OTHER PORTIONS OF THE
COMPREHENSIVE MASTER PLAN; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND A ZONING CHANGE AND
AMENDMENT THEREIN MADE; PROVIDING A PENALTY
OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Council continued with the remaining agenda items in their published order.
OLD BUSINESS
Item 10. Conditional Use Permit CU23-21 (Mohler MMA) and Ordinance No. 2023-087
Planning Services Director Marohnic presented this application which was submitted by
Shawna Mohler requesting a conditional use permit to allow for a 2,056 square foot
training area expansion along the southern elevation to the existing fitness studio. The
subject property is located at 201 North Starnes Street and is currently zoned “HC”,
Highway Commercial District. The public hearing and first reading of this item were held
at the November 21, 2023 meeting. The Planning and Zoning Commission approved the
City Council December 19, 2023 Page 10
request on November 21. The Board of Zoning Adjustment approved special exceptions
for vehicle parking within the required front yard and side yard and exceptions to
landscaping regulations at their December 4 meeting.
Motion was made to approve Conditional Use Permit CU23-21 (Mohler MMA) and
Ordinance No. 2023-087.
Motion: Coy
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-087
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU23-21 TO ALLOW FOR A 2,056 SQUARE FOOT
TRAINING AREA EXPANSION ALONG THE SOUTHERN
ELEVATION TO THE EXISTING FITNESS STUDIO
SPECIALIZING IN MIXED MARTIAL ARTS FOR LOT 1R,
STARNES ADDITION (201 NORTH STARNES STREET) IN
A DISTRICT ZONED “HC”, HIGHWAY COMMERCIAL
DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
NEW BUSINESS
Item 11. Consider calling a public hearing regarding AM23-02 (Electrical Vehicle (EV)
Charging Stations) to amend the Comprehensive Zoning Ordinance (Ordinance No. 82-
73), same being Appendix D of the City of Grapevine Code of Ordinances.
Planning Services Director Marohnic presented this item and described the proposed
changes which include: to create definitions for electric vehicle (EV) charging stations and
supply equipment in Section 12, Definitions; to permit EV charging stations as a new land
use through approval of a conditional use permit in Section 22, “R-MF”, Multifamily District
Regulations; Section 25, “CC”, Community Commercial District; Section 26, “HC”,
City Council December 19, 2023 Page 11
Highway Commercial District; Section 28, “CBD”, Central Business District; Section 31,
“LI”, Light Industrial District; Section 32, “BP”, Business Park District; and Section 38,
“GU”, Governmental Use District; and establish use-specific standards in Section 42,
Supplementary District.
Motion was made to call a public hearing to consider AM23-02 (Electrical Vehicle (EV)
Charging Stations) to amend the Comprehensive Zoning Ordinance (Ordinance No. 82-
73), same being Appendix D of the City of Grapevine Code of Ordinances as presented.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 12. Consider calling a public hearing regarding AM23-08 (Short-term Rentals) to
amend the Comprehensive Zoning Ordinance (Ordinance No. 82-73), same being
Appendix D of the City of Grapevine Code of Ordinances
Planning Services Director Marohnic presented this item and described the proposed
amendments: Section 12, Definitions; Section 21, Reserved; Section 22, “R-MF”,
Multifamily District Regulations; and Section 56, Off-Street Parking relative to Short-term
Rentals including associated regulations.
Motion was made to call a public hearing to consider AM23-08 (Short-term Rentals) to
amend the Comprehensive Zoning Ordinance (Ordinance No. 82-73), same being
Appendix D of the City of Grapevine Code of Ordinances as presented.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
Staff requested to remove item 39, which was discussed after consideration of the
remaining consent agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
City Council December 19, 2023 Page 12
Item 13. Consider an annual grant to 6 Stones for the Community Powered Revitalization
Project.
City Manager Rumbelow recommended approval of the annual grant, in an amount not
to exceed $35,000, to 6 Stones for the Community Powered Revitalization Project.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 14. Consider the purchase of fire record management software with Locality Media,
Inc.
Fire Chief Darrell Brown recommended approval of the purchase of fire record
management software for an amount not to exceed $17,280.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 15. Consider an annual contract for the purchase of emergency medical supplies
with Bound Tree Medical, LLC.
Fire Chief Brown recommended approval of the purchase of emergency medical supplies,
for an estimated amount of $100,000, to be purchased on an as-needed basis to equip
the five mobile intensive care units.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 16. Consider the renewal of an annual contract for pre-employment background
screenings with Touch Them All, Inc.
Human Resources Director Rachel Huitt recommended approval of the annual contract
for pre-employment background screenings for annual estimated amount of $25,000.
City Council December 19, 2023 Page 13
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 17. Consider the purchase of VMware Horizon Enterprise support/subscription
services from SHI Government Solutions.
Chief Information Officer Tessa Allberg recommended approval of the purchase of
support and subscription services for the virtual desktop environment for an amount not
to exceed $43,400.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 18. Consider the award of a request for quotes for removal of sound proofing over
the swimming pool at The REC to Ware Brothers Remodeling.
Parks and Recreation Director Chris Smith recommended approval of the removal of the
sound proofing at The REC due to damage from prolonged exposure to water and
chemicals for an amount not to exceed $26,900.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 19. Consider the award of demolition and rebuild of sauna at The REC to Ware
Brothers Remodeling.
Parks and Recreation Director Smith recommended approval of the demolition and
rebuild of the sauna at The REC for an amount not to exceed $25,081.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
City Council December 19, 2023 Page 14
Item 20. Consider the renewal of an annual contract for the purchase of athletic field
fertilizers from Gecko Green.
Parks and Recreation Director Smith recommended approval of the purchase of athletic
field fertilizers for an annual amount not to exceed $50,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 21. Consider the purchase and installation of synthetic grass from Synthetic Grass
Pros.
Parks and Recreation Director Smith recommended approval of the purchase and
installation of synthetic grass at Heritage Park for an amount not to exceed $71,356.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 22. Consider the purchase and installation of playground equipment from
Playground Solutions of Texas.
Parks and Recreation Director Smith recommended approval of the purchase and
installation of playground equipment at Heritage Park for an amount not to exceed
$159,581.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 23. Consider the renewal of an annual contract for cellular voice and data services
from AT&T Mobility.
Fire Chief Brown and Police Chief Mike Hamlin recommended approval of the annual
contract for cellular voice and data services for an annual estimated amount of $80,000.
These services are used by officers and firefighters in the field.
City Council December 19, 2023 Page 15
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 24. Consider the renewal of an annual contract for comprehensive health and
wellness physicals with Front Line Mobile Health.
Fire Chief Brown and Police Chief Hamlin recommended approval of the annual contract
for Fire and Police Department wellness physicals for an annual estimated amount of
$224,300.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 25. Consider the renewal of annual sole source contracts for public safety radio
maintenance with the City of North Richland Hills and City of Colleyville.
Police Chief Hamlin recommended approval of the agreements for an annual estimated
amount of $180,000 with North Richland Hills, who serves as the coordinator for the
Motorola maintenance contract for mobile and portable radios, and the City of Colleyville
who is the contact for radio infrastructure maintenance through Motorola.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 26. Consider the purchase and installation of shooting range wall panels from
Windcrest, LLC.
Police Chief Hamlin recommended approval of the purchase and installation of ballistic
and acoustical wall panels for the Police Department Training Facility for a total amount
not to exceed $66,242.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
City Council December 19, 2023 Page 16
Nays: None
Approved: 7-0
Item 27. Consider the renewal of annual contracts for the purchase of promotional items
for resale and public event giveaways through approved vendors; Coveys Promotional,
Inc., 4imprint, Point Emblems, Hero Industries and Hero 24/7.
Police Chief Hamlin recommended approval of the purchase of promotional items for the
Police Department, Grapevine Animal Services, and the Community Outreach Center for
an amount not to exceed $60,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 28. Consider the payment for testing and assessment for promotional candidates
from Southwest Leadership Resources.
Police Chief Hamlin recommended approval of the payment of $18,840 for Sergeant and
Lieutenant testing and assessment that took place in November.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 29. Consider an annual contract for the purchase of HVAC maintenance, filters and
supplies from Joe W. Fly Company.
Public Works Director Bryan Beck recommend approval of the purchase of HVAC
maintenance, filters and supplies for an annual estimated amount of $47,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 30. Consider an annual contract for the purchase of HVAC air filters and supply
services with Tex-Air Filters.
City Council December 19, 2023 Page 17
Public Works Director Beck recommended approval of the purchase of HVAC air filters
and supply services associated with equipment at The REC, Library, Public Safety
Building, as well as other City facilities for an estimated amount of $20,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 31. Consider an annual contract for the purchase of HVAC maintenance, supplies
and equipment for outside air systems with Texas Air Systems.
Public Works Director Beck recommended approval of the contract to provide full-service
maintenance and repairs of outdoor HVAC equipment for an estimated amount of
$50,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 32. Consider a contract for HVAC preventive maintenance services for large City
facilities with The Brandt Companies, LLC.
Public Works Director Beck recommended approval of the agreement to provide full-
service maintenance and repairs for HVAC equipment at City Hall, the Public Safety
Building, The REC and the gun range facility for an estimated amount of $90,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 33. Consider the sole source purchase of HVAC maintenance, parts, and services
for The REC Aquatic Center from Dehumidified Air Solutions.
Public Works Director Beck recommended approval of the purchase of parts,
maintenance and service for the dehumidification unit that serves the indoor aquatics area
at The REC for a total amount not to exceed $40,000.
City Council December 19, 2023 Page 18
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 34. Consider an annual contract for the purchase of various fuels with US Oil.
Public Works Director Beck recommended approval of the contract for the purchase of
various fuels on an as-needed basis for an annual estimated amount of $900,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 35. Consider the renewal of an annual contract for building maintenance, repair,
operations supplies and equipment from Fairway Supply, Inc.
Public Works Director Beck recommended approval of the annual contract for the
purchase and installation of doors and associated supplies, as needed, for an annual
estimated amount of $60,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 36. Consider the purchase and installation of Dove 2 Lift Station motor control center
from Humphrey & Associates Inc.
Public Works Director Beck recommended approval of the purchase and installation of a
motor control center at the Dove 2 Lift Station for an amount not to exceed $119,902.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
City Council December 19, 2023 Page 19
Item 37. Consider the renewal of annual contracts for hot mix asphalt with Austin Asphalt,
Reynolds Asphalt and Sunmount Paving.
Public Works Director Beck recommended approval of the renewal of the annual
contracts for the purchase of hot mix asphalt, as needed, for an annual estimated amount
of $400,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 38. Consider a contract for the Utility GIS Assessment and Pilot study with Paratum
Solutions.
Public Works Director Beck recommended approval of the contract for the assessment of
the accuracy of existing utility GIS data and a study to determine best practices for
collecting utility information in an estimated amount of $41,100.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 40. Consider the renewal of annual contracts for painting services with Ware Painting
as primary vendor and Artistic Painting Company as secondary vendor.
Public Works Director Beck recommended approval of the renewal of annual contracts
for painting services for City facilities as needed, for an annual estimated total amount of
$236,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 41. Consider Resolution No. 2023-024 authorizing the third amendment to the
Ground and Tower Lease Agreement with T-Mobile West, LLC for the purpose of
installing, operating, and maintaining a communications facility on the Mustang Elevated
Storage Tank at 3051 Ira E. Woods Avenue.
City Council December 19, 2023 Page 20
Public Works Director Beck recommended approval of the resolution to authorize the third
amendment to the Ground and Tower Lease Agreement with T-Mobile West, LLC.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2023-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE THIRD
AMENDMENT TO THE GROUND AND TOWER LEASE
AGREEMENT WITH T-MOBILE WEST LLC, FOR THE
INSTALLATION OF COMMUNICATIONS EQUIPMENT
INCLUDING ANTENNAS, CABLES AND OTHER
COMMUNICATION INSTRUMENTS ON THE MUSTANG
WATER TOWER AND PROVIDING AN EFFECTIVE DATE
Item 42. Consider the minutes of the November 27, 2023 Joint Workshop with the
Planning and Zoning Commission and the December 5, 2023 Regular City Council
meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 39. Consider the payment of the United States Army Corps of Engineers Grapevine
Lake operations and maintenance fee.
City Manager Rumbelow requested this item be removed due to a change in the fee
amount that was listed in the memo. Staff will bring an updated item to Council at a future
meeting.
ADJOURNMENT
Motion was made to adjourn the meeting at 8:38 p.m.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
City Council December 19, 2023 Page 21
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th
day of January, 2024.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary