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Home My WebLink AboutItem 42 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in a Special Joint Workshop on this the 27th day of November, 2023 at The Vine Arts and Events Center, Vintage Hall, 225 West Worth Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice-Chairman Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member David Hallberg Member Jason Parker Member Mark Assaad Alternate Ben Johnson Alternate constituting a quorum, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Erica Marohnic Planning Services Director Tara Brooks City Secretary Call to Order Mayor Tate called the workshop to order at 6:00 p.m. Item 1. Citizen Comments No one spoke during citizen comments. ITEM #42 WORKSHOP Item 2. Short-term Rentals – Receive a report, hold a discussion, and provide staff direction regarding possible amendments to Article VI., Single-Family Dwelling Transient Rentals of Chapter 14, Occupational Licenses, Taxes and Regulations of the Grapevine Code of Ordinances and various sections of the Comprehensive Zoning Ordinance, same being also known as Appendix “D” of the Grapevine Code of Ordinances relative to short- term transient rentals. City Attorney Matthew C.G. Boyle presented this item and described the proposed changes to the Short-term Rentals ordinance and answered questions from the Commission and Council. The Commission and Council discussed this item. No action was taken by the Commission or Council. Item 3. Comprehensive Master Plan, Subsection E of Section IV (table) MP23-01 – Receive a report, hold a discussion, and provide staff direction regarding possible amendments to Subsection E., Future Land Use, of Section IV., Land Use of the Comprehensive Master Plan (table). Planning Services Director Erica Marohnic and Planning and Zoning Commission Chairman Larry Oliver presented this item and described the proposed changes to the Future Land Use Plan table that were suggested by the Planning and Zoning Commission subcommittee. Director Marohnic and Chairman Oliver answered questions. The Commission and Council discussed this item. No action was taken by the Commission or Council. Item 4. Outdoor Speakers – Receive a report, hold a discussion, and provide staff direction regarding amendments to Chapter 12, Health and Sanitation of the Grapevine Code of Ordinances relative to noise emitted by outdoor speakers. Mayor Tate introduced this item. City Attorney Boyle described the proposed changes to the ordinance as it relates to noise emitted by outdoor speakers and answered questions from the Council and Commission. City Manager Bruno Rumbelow answered questions about enforcement of noise levels. ITEM #42 The Commission and Council discussed this item. No action was taken by the Commission or Council. Item 5. Planning and Zoning Commission Bylaws Amendments AM23-03 – Receive a report, hold a discussion, and provide staff direction regarding possible amendments to Chapter 19, Planning and Zoning Commission of the City of Grapevine Code of Ordinances, also known as the Planning and Zoning Commission Bylaws. City Attorney Boyle answered questions relative to the process of amending the Commission’s bylaws. Planning Services Director Marohnic and Chairman Oliver presented the changes and explained the reasoning behind many of the proposed changes. Most of the updates are for clarification or to clean-up the language, but the main changes affect the alternates and procedures for continuing items to future meetings as well as withdrawing items. The Commission and Council discussed this item. No action was taken by the Commission or Council. ADJOURNMENT Motion was made to adjourn the meeting at 7:52 p.m. Motion: Freed Second: Coy Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Hallberg, Parker, Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 14-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of December, 2023. APPROVED: ____________________________ William D. Tate Mayor APPROVED: ____________________________ Larry Oliver Chairman ITEM #42 ATTEST: __________________________ Tara Brooks City Secretary ITEM #42 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of December, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. ITEM #42 City Council December 5, 2023 Page 2 D. Personnel relative to City Manager’s performance evaluation pursuant to Section 551.074, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:19 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072, 551.087, or 551.074. City Manager Bruno Rumbelow requested Council approve an Economic Development and Incentive Agreement with Crossvines 1031 Partners and authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion was made to approve an Economic Development and Incentive Agreement with Crossvines 1031 Partners and authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation Associate Pastor Jonathan Cook, First Baptist Church gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troops 168 and 700 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments Kurt Schluter, 1900 Wood Crest Drive, Grapevine requested the City look into the clothing donation boxes that have been placed throughout the City. NEW BUSINESS Item 5. Consider a fireworks permit for City of Grapevine Drone/Fireworks display to be held on Saturday, December 9, 2023, and take any necessary action. Events Manager Erin Burke presented a recap of the Carol of Lights that took place on November 20. There were two fireworks shows scheduled for that event, but due to the ITEM #42 City Council December 5, 2023 Page 3 weather they were only able to have one show. The second show has been rescheduled for December 9 following the drone show. Ms. Burke answered questions from the Council. Motion was made approve a fireworks permit for City of Grapevine Drone/Fireworks display to be held on Saturday, December 9, 2023. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 6. Consider the purchase of VMware support/subscription services from SHI Government Solutions. Staff requested this item be pulled from consent and not considered. It will be considered at a future meeting. No action was taken on this item. Item 7. Consider the renewal of the Integrated Library System, Koha, annual support and hosting from Bywater Solutions. Library Director Leigh Kapsos recommended approval of the renewal of the annual support and hosting for the Library’s software system for an amount not to exceed 18.360. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the purchase of police equipment and upgrades to existing cameras and tasers from Axon Enterprises. ITEM #42 City Council December 5, 2023 Page 4 Police Chief Mike Hamlin recommend approval of the purchase of an upgrade to existing equipment to include the Taser-10 and Fleet 3 in-car video system for an amount not to exceed $50,342. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of an annual contract for first responder uniforms, accessories and services with Galls, LLC. Police Chief Hamlin recommend approval of the renewal of the contract to allow for the purchase of law enforcement uniforms on an as needed-basis for an estimated annual amount of $120,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the purchase of Poly-Crete pull boxes used during installation of fiber optic cable from the Terry-Durin Company. Public Works Director Bryan Beck recommended approval of the purchase of 60 pull boxes for a total amount not to exceed $43,100 as part of the City and Grapevine Colleyville Independent School District Joint Fiber Project. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the purchase of street light poles and fixtures for the Ferguson Division from Dealers Electric. Public Works Director Beck recommended approval of the purchase of street light poles and fixtures for a total amount not to exceed $21,126. Motion was made to approve the consent agenda as presented. Motion: O’Dell ITEM #42 City Council December 5, 2023 Page 5 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider canceling the January 2, 2024 City Council meeting. City Secretary Tara Brooks recommended cancelling the regularly scheduled January 2, 2024 Council meeting since it falls immediately after the January 1 holiday. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the minutes of the November 7 and 21, 2023 Regular City Council meetings. City Secretary Brooks recommended approval of the minutes, to include the following change to page 7 regarding Item 7 -TDO23-01 Nash and Berry Townhomes to change no correspondence to, “Two letters of support were provided to the Commission and Council.” Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:44 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of December, 2023. ITEM #42 City Council December 5, 2023 Page 6 APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary ITEM #42