HomeMy WebLinkAboutItem 17 - Northwest Highway FundingTO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
ITEM i /1
now
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
I
ROGER NELSON, CITY MANAGER ,
V
MARCH 28, 2000
FUNDING REIMBURSEMENT TO TxDOT — NORTHWEST
HIGHWAY
City Council consider approving a payment to TxDOT in the amount of $34,188.79 for
various modifications to the Northwest Highway contract which Staff requested to
mitigate impacts upon business owners throughout the corridor, authorize Staff to issue
payment for said mitigation efforts, and take any necessary action.
FUNDING SOURCE:
Funds are currently available in the Northwest Highway project, Account No. 178-78328-
008.
93 GO Bonds $ 997,800
95 GO Bonds 1,967,624
Elliot's Participation 39,227
TxDOT ROW Reimbursement 134,509
JC Evans Reimbursement 289
Perpheral Street Fees 6,389
Drainage Participation 5,060
TOTAL $ 3,150,898
Budget
Engineering
$ 1,029,119
32.7%
ROW
203,625
6.5%
Utility Relocation
1,689,663
53.6%
Testing
14,548
0.5%
Miscellaneous
12,604
0.4%
Contingency
142,112
4.5%
Elliot's Parking Lot
59,227
1.8%
TOTAL
$ 3,150,898
100.0%
March 22, 2000 (10:49AM)
y.
BACKGROUND:
One of the principle roles that the Staff played during the construction of the Northwest
Highway project was as a contact for various businesses up and down the corridor to
help address any problems that the businesses might encounter during the construction.
Staff asked TxDOT to instruct their contractor to add certain features to the construction
as various concerns were raised by the businesses. A list of these items is attached for
your information.
The total cost incurred by TxDOT for these mitigative measures total $34,188.79. The
costs were reasonable expenditures in light of the potential impact to the businesses in
the corridor and in comparison to the actual final outcome to the project. The efforts of
the Staff helped reduce the complaints throughout the construction project and enabled
the businesses throughout the corridor to embrace the project.
Staff recommends approval.
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0:\agenda\032800\Funding_Reimb_NWHwy
March 23, 2000 (9:51 AM)
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Texas Department of Transportation
P.O. BOX 6868 • FORT WORTH, TEXAS 76115-0868 • (817) 370-6500
February 18, 2000
Project No. STP 97(491) MM, etc. CONTACT:NTCAO
CSJ: 0353-07-012
Bus 114L (Northwest Hwy.)
Jerry Hodge
City of Grapevine
P. O. Box 95104
Grapevine, Texas 76099
Dear Mr, Hodge:
As you are aware, during the construction of the above mentioned project, the City of Grapevine
requested on several occasions that some type of work be performed for which the City agreed to
reimburse TX -DOT. The project has been completed and accepted and in a recent review of our
construction files an outstanding balance still remain for those items. An itemized list of the items
of work and the cost associated with each item is as follows:
a
The excavation and field connection into the existing storm sewer line at
Station 1+383.000.
The 10 meters of new 450 mm RCP sewer stub -out at $80.00/meter
with the associated 13.25 cubic meters of excavation at $12.00/cubic meter.
The addition of a 45 -degree bend, a joint of 450 mm RCP, and the associated
excavation for this work at the street inlet location SI-1993R(E5).
The 6.147 meter extension of the pedestrian handrail at Culvert
B-2 (at the north end).
The 1.80 meters of additional removal and replacement of the driveway
approach at station 2+426.272L.
The City's purchase of the remaining rock rip rap the was originally intended
to be used on the slopes of Culvert B-2 (replaced by colored concrete rip rap)
The 44.58 cubic meters of colored rip rap at $368.00/cubic meter that was
placed on the northwest and northeast corners slopes of Culvert B-2 (minus
the rock rip rap deduction of $3071.25).
The 23.70 cubic meters of colored grout at $368.00/cubic meter that was
used to cover the rock rip rap located in the channel on the north end of
Culvert 15-2. $8,721.60
TOTAL $34,188.79
$3,000.00
$959.00
$350.00
$3950.00
$574.00
$3,300.00
$13,334.19
An Equal Opportunity Employer
Jerry Hodge
February 18, 2000
Page 2
Please forward a check for the amount of $34,188.79 to cover the cost associated with the
additional work, at your earliest convenience, to:
Texas Department of Transportation
District Construction Office
P.O. Box 6868
Fort Worth, Texas, 76115
Attention: Russ Stateham
If you should have any questions concerning this matter, please contact this office at (817) 238-
5903.
ORC
Attachments;
cc: File
F. 0.
Russ Stateham
Sincerely,
Oscar R. Chavez, P.E.
Assitant Area Engineer
Fort Worth District
GENERAL GOVERNMENT CAPITAL PROJECTS
NORTHWEST HIGHWAY PROJECT
PROJECT DESCRIPTION
The widening of Northwest Highway from SH 26 west to SH 114 with City funding of the following: design of utility
relocation and pavement widening, preparation of an environmental assessment, relocation of utilities along NW Hwy and
ROW acquisition at major intersections. TxDOT is coordinating the inspections, construction administration, and are funding
the $9,355,097 construction contract with Sunmount_ TxDOT also reimbursed the City for 5134,509 of ROW obtained for
this project.
PROJECT SCHEDULE
Bcgin
End
Design
Feb -94
May -95
ROW Acquisition
Mar -95
Dec -95
Public Utility Relocation
Jul -95
Oct -95
Utility Relocation
Oct -95
Oct -96
TxDOT Construction
Oct -97
Jan -00
FISCAL IMPACT
IMPACT ON OPERATING BUDGET
This project is a State Highway and will be maintained by the State. Parks Department will be maintaining selected areas of
the parkways along this highway at major intersections,
Projected Annual
Operating Impact
FY -2000
Budget
FY -2001
PIanned
FY -2002
Planned
Total
Project
LTD
Budget
Planned
Project
Expenses
09/30/99
FY -2000
FY -2001 FY -2002 FY -2003 FY -2004
Cost
Design
1,029,119
0
Maintenance
1,029,119
ROW Acq
203,625
5,522
5,522
20,425
Services
203,625
Construction
1,716,815
59,227
0
Capital Outlay
1,776,042
Contingency
142,112
Total
$4,0201
$5,361
$5,5221
142,112
TOTAL:
$2,949,559
$201,339
$0
$0
$0
$0
$3,150,898
Funding
Source
Private
Participation
39,227
39,227
93 GO Bonds
900,000
900,000
93 GO Bonds
(Pool Rd.)
97,800
97,800
95 GO Bonds
1,805.801
162,112
1,967,913
Peripheral/
Drainage Fees
11,449
11,449
TxDot ROW
Reimbursement
134,509
134,509
TOTAL:
$2,949,559
5201,339
$0
$0
$0
$0
$3,150,898
IMPACT ON OPERATING BUDGET
This project is a State Highway and will be maintained by the State. Parks Department will be maintaining selected areas of
the parkways along this highway at major intersections,
Projected Annual
Operating Impact
FY -2000
Budget
FY -2001
PIanned
FY -2002
Planned
FY' -2003
Planned
FY -2004
Planned
Total
Personnel Expenses
0
Supplies
0
Maintenance
4020
5,361
5,522
5,522
5,522
20,425
Services
0
Capital Outlay
0
Total
$4,0201
$5,361
$5,5221
$5,522
$5,5221
$20,425