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Home My WebLink About2007-12-11 Regular Meeting LCITY OF GRAPEVINE, TEXAS GRAPEVINE CONVENTION &VISITORS BUREAU BOARD OF DIRECTORS MEETING Tuesday, December 11, 2007 —6:30 p.m. Hyatt Regency DFW DFW Airport, Texas AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES III. OLD BUSINESS —YEAR END REVIEW IV. NEW BUSINESS A. FUTURE OPPORTUNITIES B. RECOGNITION OF BOARD SERVICE C. STAFF AWARDS V. ADJOURNMENT L State of Texas County of Tarrant City of Grapevine MINUTES The Grapevine Convention &Visitors Bureau Board of Directors met on Thursday, December 11, 2007 at 6:30 p.m. at the Hyatt Regency DFW, Grapevine, Texas with the following persons in attendance: Don Bigbie Chairman Ev Barnes Board Member Bill Brink Board Member Kathee Livengood Board Member Paul Slechta Board Member Steve Stinson Board Member Mark Wasiak Board Member Darlene Freed Council Liaison Bruno Rumbelow City Manager George Kakos Assistant Executive Director Ross Bannister Director of Heritage Programs & Preservation ABSENT John Imaizumi Board Member Paul W. McCallum Executive Director CALL TO ORDER Don Bigbie called the meeting to order and recognized board, council, guests and staff. APPROVAL OF MINUTES A motion to approve the minutes from the November 15th meeting was made by Bill Brink and seconded by Steve Stinson. Motion carried. OLD BUSINESS Year End Review Mr. Kakos shared highlights from the Fiscal Year 2007 Year End Review. The entire report is attached. NEW BUSINESS Future Opportunities Mr. Bigbie shared a letter from Mr. McCallum that included recognition of some of this year's accomplishments and a look at some future opportunities. Letter is attached. Recognition of Board Service Mr. Bigbie recognized Phil Cloud for his ten years of service to the CVB Board of Directors and presented a plaque to him. Phil thanked the board for the opportunity to serve. Board of Directors Meeting December 11, 2007 Page 2 of 4 Staff Awards George Kakos introduced new staff members that had joined the team this past year including: Laura Simmons, Michael Miori, Frank Dale, Rebeka Cook, Josh Denton, Megan Matthews, Sara Lorusso, Mindy McLain, Autumn Hamm, Josh Tate, and Becky Gardner. Mr. Kakos presented Director Awards to Rusty Hernandez and Kyle Conway, the "Unsung Hero" award to Betty Torres and the "Rookie of the Year" award to Michael Miori. He also presented the "Joey Wilkins Can Do" Award to David Klempin and the "Employee of the Year" Award to Barry Lewis. Mr. Bigbie thanked the staff and introduced Councilman Wilbanks who shared a few words about the history of the CVB and the accomplishments that have happened in Grapevine tourism. ADJOURNMENT There being no further business to come before the board, Ev Barnes made a motion to adjourn, seconded by Paul Slechta. ATTEST: DATE: c • �I' �\]� VINE. 'E le A S 4j Off& VI S ‘ ' YEAR END HIGHLIGHTS CONVENTION & VISITORS BUREAU OCT. 1, 2006 - SEPT. 30, 2007 Distributed at Joint Council and CVB Board Meeting Hyatt Regency DFW December 11, 2007 CONVENTION SALES 241 leads representing 229,036 room nights and over $128.8 million in potential economic impact 84 assisted definite bookings representing 113,462 room nights and over $59.9 million in economic impact 29 site inspections conducted Sales missions conducted in Chicago,New York, Washington, DC, Denver, Los Angeles, Austin, Boston, Houston 20 Trade Shows Attended: Professional Convention Managers Association, American Society of Association Executives, Texas Society of Association Executives, Meeting Planners International,Northeast Meeting Planners International, DFW Association Executives, Overseas Brats, Religious Convention Managers Association TOURISM SALES 158 leads representing 8,348 room nights and $3.76 million in potential economic impact 99 assisted definite bookings representing 5,224 potential room nights and $2.28 million in economic impact 39 site inspections conducted Sales missions conducted to West Texas, East Texas, State of Texas Welcome Centers, Houston, Shreveport, Oklahoma City, Wichita, KS Page 1 of 4 TOURISM SALES cont. 19 Trade Shows Attended: National Tour Association, American Bus Association, Texas Travel Counselors, Various Group Leaders of America Shows, Various Travel and Garden Shows, ITB, Pow Wow DESTINATION SERVICES 112,116 delegates provided with registration and information services 1.1 million brochures distributed 162,147 guests welcomed at the Visitor Information Center 5,229 volunteer hours at the Visitor Information Center and the Museum GRAPEVINE CONVENTION CENTER 93,462 delegates attended functions at the Center $357,094 in meeting room rental $190, 090 in-house catering revenues PALACE ARTS CENTER 226 events held at the Center with 35,206 attendees $81,704 in meeting room rental $16,739 in-house catering and concessions GRAPEVINE VINTAGE RAILROAD 97,994 passengers representing a 30.5% increase over last year 167 field trips & 9 charter 178 special promotional runs L Page 2 of 4 FESTIVALS & EVENTS 800 participants at each winery for New Vintage Wine Trail 133, 276 attended Main Street Days 264,850 attended GrapeFest SPONSORSHIP SALES Cash contributions increased by 34.8% Large sponsors included: Allstate, Bud Light, Chesapeake Energy, Coca-Cola, Gaylord Resort and Convention Center, Hilton DFW Lakes, Hummer, Olive Oil from Spain, Premier Bank of Texas, Pro Plan, Time Warner Cable, Sam's Club, Saturn, Sewell, Washington Mutual MARKETING/COMNMUNICATIONS/PUBLIC RELATIONS $1,895,754 total publicity $1,237,234 print (be $ 658,520 electronic 1,135,922 unique visitor to our web site a 29.7% increase over last year Train Site 320,294 General Site 815,628 2 major festival posters 100's of brochures, flyers, direct mail pieces GRAPEVINE TOWNSHIP REVITALIZATION PROGRAM, INC. 8 GTRP (Grapevine Township Revitalization Program) Grant Applications processed 3 Porch Parties with an average attendance of 62 2 historic marker dedications GRAPEVINE HERITAGE FOUNDATION 4 Preservation Advocacy Awards presented 219 Members Page 3 of 4 PRESERVATION OUTREACH 2 walking tours of the Historic Main Street and Heritage Center 2 tours of the historic township for the City of Celina and the City of Conroe 4 educational tours conducted with 75 students HISTORIC PRESERVATION COMMISSION 78 Certificates of Appropriateness (CA's) issued 39 Certificates of Appropriateness cases presented 8 Historic Landmark(HL) cases were presented 1 Landmark Designation workshop with HPC Commission NASH FARM $144,890.80 dollars raised for the Capital Campaign 13 Capital Campaign presentations made 6 grant proposals submitted Phase I of the Nash Farmhouse initiated and complete. 2 special events with 7,000 attendees 910 volunteer hours PALACE THEATRE 9 movies were shown at the Palace 9 Concerts were performed at the Palace Approximately 2,250 people attended the Palace Theatre for an event L Page 4 of 4