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Home My WebLink AboutItem 11 - Communications Center RemodelITEM 0 11 MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: JANUARY 16, 2001 SUBJECT: APPROVAL OF BID NUMBER 71-2001, COMMUNICATIONS CENTER REMODEL RECOMMENDATION: City Council to consider approval of an award to T. W. Foster, Inc. as the bid meeting all City specifications for the remodeling of the City Communications Center in the amount of $125,355.00. A bid tabulation is attached for review. FUNDING SOURCE: Funds for this project are available in account 325-48860-000-0-0003 Lease Fund/Machinery & Equip Eq. Note '00 BACKGROUND: Request for bids for this procurement were sent to nine prospective vendors in accordance with Local Government Code, Section 252.021. Only one vendor submitted a bid. Notice of the bid was published in the Fort Worth Star Telegram and the Grapevine Sun on November 23, 2000 and November 30, 2000. The bid was also advertised through the City purchasing web site. Bid forms were also available for download from the web site. A pre-bid meeting was held on November 28, 2000 and attended by six vendors. All bids were opened on December 8, 2000 and publicly read aloud. This bid requested pricing for remodeling the communications center that will be part of and in conjunction with the overall upgrade of the City's communication system. The bid received from T. W. Foster met all of the requirements and specifications requested in the bid. Staff called other vendors to find out why they did not submit a bid. Most vendors indicated it was because of conflicts with their current scheduled workloads. Staff then checked references of the low bidder and found them to be fully qualified to provide this work. Staff recommends approval of a contract award to T. W. Foster. CD January 9, 2001 (3:58PM) The irrigation of the medians on State Highway 26 North will also be included in the N Cost Sharing Grant application submitted to TxDOT. M4 January 9, 2001 (4:11 PM) CarterSurgess PROPOSAL FOR PROFESSIONAL SERVICES forthe Triangle Feature Area Grapevine, Texas December 14, 2000 1. PROJECT DESCRIPTION 3880 Hulen Stree! Fort Worth, Texas 76107-725: P.O. Box 985006 Fort Worth, Texas 76185-5006 Phone: 817.735.6000 Metro: 817.429.0170 Fax- 817.735.6148 www.c-b.com Carter & Burgess, Inc. will perform professional landscape architectural, engineering, and surveying services for the development of the Triangle Feature Area in Grapevine, Texas. The area will include the development of a pond, sculpture area, retaining walls, walks, parking area, and landscape/irrigation. The description of the basic areas to be designed for construction are as indicated in the Carter & Burgess, Inc. concept drawing submitted in May of 2000. 11. SCOPE OF SERVICES A. Topographic Survey Mapping 1. C&B will provide an on site topographic mapping of the immediate area of the proposed site. This on site survey will provide digital data on all pertinent existing features including paving, above grade utilities, and drainage structures which will then be utilized to develop an accurate construction document base map, B. Design Development 1. Meet with City to review Scope of Work and finalize program requirements for the entire development of the Triangle Feature Area. 2. Prepare Design Development drawings which depict the proposed development park elements. These drawings will show each park element in its proposed location and configuration. Additional design considerations at this level will include equipment selections, materials for construction, product recommendations, etc. for the proposed improvements. The Design Development drawings will be at a 50% state of completion relative to Construction Documents. 3. Prepare preliminary budget estimates based upon the Design Development drawings. 4. Attend a Design Development Review Meeting with City. Carter & Burgess, Inc. Carter & Burgess Consultants, Inc. Nixon & Laird Architects/Engineers, P.C. Nixon & Laird Arch itects/Engineers, Inc. C&B Neva --'o -- C. Final Construction Documents 1. Prepare Construction Drawings and Specifications for the proposed development of the Traingle Feature Area. The Construction Drawings will include: a. Demolition Plans (if applicable) b. Erosion Control Plans c. Layout Plans d. Grading Plans e. Construction Details f. Irrigation Plans g. Electrical Plan The drawings will be prepared at a suitable scale in order to clearly convey the design intent to the bidder and contractor. 2. Meet with City to review Final Construction Documents and coordinate contract documents for bidding by City (95% completion). 3. Presentation to City Council at 100% completion (if requested). 4. Submit Construction Documents to Texas Department of Licensing and Regulation (TDLR) for required reviews. D. Projected Project Schedule 1. Carter & Burgess, Inc. is committed to the timely completion of Phase I from the Design Development through the Final Completion. The following milestones are based on average times to produce similar projects and are to be the outline for the contract. Project start ups and stoppages, excessive review times, or any other outside forces that are not in control of Carter & Burgess, Inc., may affect these milestones: a. Notice to Proceed 01/08/01 b. Phase I Design Development Production 50% 01/08/01-02/26/01 c. Phase I Design Development Review 02/26/01-03/12/01 d. Phase I Construction Document Production 95% 03/12/01-04/23/01 e. Phase 1 Construction Document Review 04/23/01-05/07/01 f. Phase I Construction Document Completion 100% 05/07/01-05/23/01 Carter & Burgess, Inc. P.O. Box 985006 Fort Worth, Texas 76185-5006 Phone 817.735.6000 Fax: 817.735.6148 www.c-b.com Ill. BASIS OF COMPENSATION Carter & Burgess, Inc. will perform the professional services outlined in the Scope of Services for the Lump Sum Fees indicated below: Surveying Services - Lump Sum Design Services - Lump Sum A. Topographic Survey Mapping $2,900.00 Sub -total Surveying Services $2,900.00 B. Design Development $7,100.00 C. Final Construction Documents $15,400.00 Sub -total Design Services $22,500.00 F. Reimbursables Not -to -Exceed $1,500.00 TOTAL $26,900.00 Reimbursable expenses such as printing, reproduction, plotting, photography, courier/delivery, postage and mileage will be paid for at cost times a 1.0 multiplier. IV. ASSUMPTIONS Topographic information, utility locations, and other physical features of the project area will be taken from readily available maps and documents provided by the City. This information will be deemed correct and, as such, all documents and preliminary opinions of probable cost will be limited to the accuracy of the information available. 2. The City will be responsible for all bidding, administration of the construction contract and coordination with the contractor. 3. The City will be responsible for final printing cost for multiple sets of construction plans and technical specifications/contract document books. 4. Location, verification and coordination of construction work around existing underground and overhead utilities will be the responsibility of the City and the contractor during construction. 5. The contractor will be responsible for all "as -built" drawings at the completion of the project. This scope of work does not include any "as - built" drawings by C&B. Carter & Burgess, Inc. P.O. Box 985006 Fort Worth, Texas 76185-5006 Phone 817.735.6000 Fax: 817.735.6148 www.c-b.com 6. A Storm Water Pollution Prevention Plan (SWPPP) is not included in this scope of services. Any services for environmental engineering such as an Environmental Assessment (E.A.) or Environmental Impact Statement (E.I.S.) would be considered additional services. 7. No public meetings and/or presentations will be provided within this scope of services. No illustrative graphic presentation exhibits will be provided within this scope of services. Carter & Burgess, Inc. P.O. Box 985006 Fort Worth, Texas 76185-5006 Phone 81 7.735.6000 Fax: 817.735.6148 www.c-b.com ..i PROJECT NAME Triangle Feature Area CLIENT City of Grapevine ADDRESS P.O. Box 95104 Grapevine, TX 76099 PROJECT NUMBER 3880 Hulen Street Fort Worth, Texas 76 10.7 7256 P.O. Box 985006 Fort Worth. Texas 76185-50C'6 Phone: 817,735.6000 Metro: 817.429.01 70 Fax: 817.735.6148 www.c-b.com hereby requests and authorizes Carter & Burgess, Inc. to perform the following services: SCOPE See Attached COMPENSATION to be on a basis of See Attached Approved for CLIENT 0 Title Accepted for C ER & URGESS, INC. By: Deis Jerke Title: Vice President Date: Date: December 14, 2000 Carter & Burgess, Inc. Carter & Burgess Consultants, Inc. Nixon & Laird Architects/Engineers, P.C. Nixon & Laird Architects/Engineers, Inc. C&B Nevada irc 0 0 c c 0 v N G O 8 G E E Q U