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Home My WebLink About1999-06-01 Regular Meeting „...,� AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JUNE 1, 1999 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER 1. Sister City Program update. ADJOURNMENT r,r .. IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY � =� THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 28T!-I ��:Y” O!� MAY, 1999 AT 5:00 P.M. _ � Lr.cc.�eu� Lind Huff City Secretary ,�,s,b �..�, STATE OF TEXAS COUNTY OF TARRANT ,,,� CITY OF GRAPEVINE ��?� �� ''e`l�' ��'�`<`� The City Council of the City of Grapevine, Texas met in Workshop on this the 1st day of June, 1999 at�3�p.m. in City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Darlene Freed Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following membPrs of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney � Linda Huff City Secretary Melisa Leal Assistant to the City Manager � a Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. UPDATE SISTER CITY PROGRAM . _-� Convention & Visitors Bureau Director McCallum presented an update on the Sister City Program regarding the Sister City of Parras de la Fuente, Coahuila, Mexico Student Cultural Exchange trip planned for June 16-20, 1999 to include City officials and seven middle/high school students. He reviewed the upcoming Krems, Austria delegation visit planned during 1999 GrapeFest that will begin the City to City Accord between Krems and Grapevine. He provided a brief overview of the proposed public art exchange with the cities. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the workshop at 7:25 p.m. The motion prevailed by the following vote: � 06/01/99 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed � Nays: None Absent: Stewart �,,;�, PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of June, 1999. APPROVED: �, � — .r'- c.. William . ate Mayor ATTEST: � Lind Huff City Secretary � �. � 2 AGENDA CITY OF GRAPEVINE, TEXAS y SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 1, 1999 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to land acquisition in the Central Business District under Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. °� ° City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.074 and �-� 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.�� t v.ey, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUn�!" �A'�ETIRl(� AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF RJ�AY, 1999 AT 5:00 P.M. Lin a Huff City Secretary ,�.�,,, STATE OF TEXAS COUNTY OF TARRANT w, ,� CITY OF GRAPEVINE The City Council of the City of Grapevine; Texas met in Special Session (Executive Session) on this the 1st day of June, 1999 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Darlene Freed Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney ° - Linda Huff City Secretary Melisa Leal Assistant to the City Manager � -a Jennifer Hibbs Assistant to the City Manager CALL TO QRDER Nfayor Tate called the meeting to order at 7:22 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) real property relative to land acquisition in the Central Business District and (B) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.072 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Regarding (A) real property, City Manager Roger Nelson requested authorization to purchase property for its appraised value from Billy Lanham in the Central Business District. �.,.� Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to authorize the City Manager to purchase the property at its appraised value. The motion �� prevailed by the following vote: 06/01/99 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed ,� Nays: None Absent: Stewart „._ � NOTE: Item (B) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.075, Texas Government Code was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 7:39 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of June, 1999. �*° � APPROVED: William D. Tate � Mayor ATTEST: Linda Huff City Secretary � �..,.� 2 _ AGENDA CITY OF GRAPEVINE, TEXAS � REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 1, 1999 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS NEW BUSINESS 1. Consider changing the August 3, 1999 City Council meeting date to Wednesday, August 4, 1999 and take any necessary action. 2. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 7 Buildings and Construction relative to the Building Board of Appeals, Mechanical �_ � Board of Appeals, Plumbing Board of Appeals, Electrical Board and take any necessary action. �. � CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider first reading of an ordinance providing Southwestern Bell a Municipal Consent Agreement for telecommunications service. Staff recommends approval. 4. Consider an ordinance granting Touch America, Inc. a Right-of-Way License Agreement for the installation of a telecommunications nefinrork. Staff recommends approval. 5. Consider award of an architectural/engineering design services contract for the expansion and renovation of the Grapevine Public Library to Philips Swager Associates, Inc. and authorization for Staff to execute said contract. Staff ` recommends approval. ,,w,� 6. Consider renewal of Bid 7040 Office Supplies and Office Furniture Annual Contract to the lowes# and best bidder meeting specifications, B. T. C}ffice Praducts �,.,b International. Staff recommends approval. 7. Consider award of Bid 10-1999 Reflectorized Pavement Markings Supply Annual Contract #a the lowest and best bidcfer meeting specifications, ASC Pavement Markings, Inc. Staff recommends approval. 8. Consider the minutes of the May 18, 1999 City Council meetings. City Secretary recammends appraval as published. PURSUANT TQ THE TEXAS t'JPEN MEETINGS ACT, TEXAS GGVERNMENT CQDE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED 1N EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED 1N OPEN SESSION FOLL4W(NG THE C4NCLUSION t"�F THE EXECUTiVE SESSION. MISCELLANEUUS REPORTS AND/OR DISCUSSiON ADJQURNMENT � IF YOU PL.AN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REGtU1RES SPEGIA�ARRANGEMENTS AT THE MEETENG, PLEASE C4NTACT � �� THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANGE 4F THE MEETING. REASONABLE ACCOMMODATl4NS WIL� BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS 4F THE 1993 TEXAS �EGISLATURE, TNE REGU�AR CITY C4UNC1�. MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF MAY, 1999 AT S:OQ P.M. � s , u-�t iz.- Lind Huff City Secretary �.. � . STATE OF TEXAS COUNTY OF TARRANT �_ � CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of June, 1999 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Darlene Freed Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney � Linda Huff City Secretary Melisa Leal Assistant to the City Manager � Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Commissioner Freed delivered the Invocation. ITEM 1. CHANGE AUGUST 3. 1999 CITY COUNCIL MEETING DATE City Manager Roger Nelson recommended moving the Tuesday, August 3, 1999 City Council meeting to Wednesday, August 4, 1999 to avoid conflict with "National Night Out Against Crime", sponsored by the National Townwatch Association, that is held on the first Tuesday of August each year in conjunction with local police departments. This change would allow Council to interact with citizens, neighborhood associations, and neighborhood crime watch committees relative to community policing and crime prevention. ""�" Mayor Pro Tem Ware, seconded by Council Member Freed, offered a motion to change the August 3 meeting to August 4, 1999. The motion prevailed by the following vote: 06/01/99 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed ,�, Nays: None Absent: Stewart ,...,� ITEM 2. ORDINANCE. AMEND CHAPTER 7 BUILDINGS AND CONSTRUCTION, BUILDING BOARD OF APPEALS, MECHANICAL BOARD OF APPEALS, PLUMBING BOARD OF APPEALS. ELECTRICAL BOARD Development Services Director H. T. Hardy requested approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 7 Buildings and Construction relative to Article I, Section 7-4, Article III, Section 7-42 and 7-43; Article VI, Section 7-151, and Article VIII, Section 7-177, relative to the composition and qualification of the Housing and Building Board of Appeals, the Mechanical Board of Appeals, the Plumbing Board of Appeals and the Electrical Board. Staff has previously discussed with Council the need to combine the various construction appeal boards into one group that would serve for all construction disciplines. These boards have historically met infrequently; therefore, it has been difficult to retain the members. By combining the membership of all of the construction related boards into one group of seven individuals, appeals cases will receive review from a broader range of experts, aiding in the effectiveness of the Board. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to adopt the ordinance amending Chapter 7 Building and Construction relative to the membership � of said boards. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart ORDINANCE N0.99-85 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 7 BUILDINGS AND CONSTRUCTION, ARTICLE I, SECTION 7-4; ARTICLE III, SECTIONS 7-42 AND 7-43; ARTICLE VI, SECTION 7-151; AND ARTICLE VIII, SECTION 7-177, RELATIVE TO THE COMPOSITION AND QUALIFICATION OF THE HOUSING AND BUILDING BOARD OF APPEALS, THE MECHANICAL BOARD OF APPEALS, THE PLUMBING BOARD OF APPEALS AND THE ELECTRICAL BOARD PROVIDING AMENDMENTS TO SAME; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY, NOT TO EXCEED TWO � THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE � � 2 __ __ _ __ _ _ _ _ . . �i .' �" {�.:�y5 4 x,i-.- .. 06/01/99 DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN �...n EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Ordinance, First Readinq, Municipal Consent Agreement Southwestern Bell Staff recommended approval of the first reading of an ordinance granting Southwestern Bell a Municipal Consent Agreement for telecommunications service for a term of three years beginning September 1, 1999. Staff recommends approval. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed y Nays: None Absent: Stewart ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, GRANTING A MUNICIPAL CONSENT AGREEMENT WITH SOUTHWESTERN BELL TELEPHONE COMPANY TO PROVIDE TELECOMMUNICAl10NS SERVICES WITHIN THE CITY OF GRAPEVINE, PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. Item 4. Ordinance, Right-of-Way License Aqreement. Touch America, Inc. Staff recommended approval of an ordinance granting Touch America, Inc. a Right-of-Way License Agreement for a term of two years for the installation of a telecommunications network. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: ��.� 3 06/01/99 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed ,,,� Nays: None Absent: Stewart �,,,�„ ORDINANCE N0.99-86 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, GRANTING A REVOCABLE LICENSE TO TOUCH AMERICA, INC. TO OCCUPY, MAINTAIN AND UTILIZE CERTAIN PUBLIC RIGHTS-OF-WAY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE FOR THE PURPOSE OF THE INSTALLATION AND MAINTENANCE OF FIBER-OPTIC TELECOMMUNICATION CABLES; PROVIDING FOR THE TERMS AND CONDITIONS OF THIS LICENSE; PROVIDING FOR COMPENSATION TO BE PAID TO THE CITY; PROVIDING A SAVINGS CLAUSE AND AN EFFECTIVE DATE; AND DECLARING AN EMERGENCY Item 5. Architectural/Engineering Design Services Contract, Grapevine Public Librarv Expansion Staff recommended approval of an architectural/engineering design services contract for � the expansion and renovation of the Grapevine Public Library to Philips Swager Associates, Inc. in the amount of$528,950.00 and authorization for Staff to execute said +� contract. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 6. Renewal of Bid 7040 Office Supplies and Office Furniture Annual Contract Staff recommended renewal of Bid 7040 Office Supplies and Office Furniture Annual Contract to the lowest and best bidder meeting specifications, B. T. Office Products International. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed � Nays: None Absent: Stewart � _` 4 06/01/99 � Item 7. Award Bid 10-1999 Reflectorized Pavement Markings Supply Annual �,„,,� Contract Staff recommended award of Bid 10-1999 Reflectorized Pavement Markings Supply Annual Contract to the lowest and best bidder meeting specifications, ASC Pavement Markings, Inc. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the May 18, 1999 City Council meetings with the correction to Item 26 reflecting that Council Member Spencer abstained. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve % as corrected prevailed by the following vote: � � Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed . Nays: None Absent: Stewart ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 7:39 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of June, 1999. �_...f � 5 06/01/99 � APPROVED: �..�,� _ William D. Tate Mayor ATTEST: -- , Linda Huff City Secretary � � �..� 6