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Home My WebLink About1999-08-17 Joint Meeting ,, ,� �.;.� AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, AUGUST 17, 1999 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER 1. Review proposed Veterans' Memorial Statute. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 13TH DAY OF AUGUST, 1999 AT 5:00 P.M. � � �� Lin a uff City Secretary a,. � � STATE OF TEXAS COUNTY OF TARRANT .w�� CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 17th day of August, 1999 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney ��.-,� Linda Huff City Secretary Melisa Leal Assistant to the City Manager ,�� Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. PROPOSED VETERANS' MEMORIAL STATUTE City Manager Roger Nelson recognized the Veterans' Committee comprised of local veterans Jess Daniel, Warren Dearing, H. J. Harper, Dick Jones, Bruce Rider, Bill Van Deventer, Jim Williamson, Jesse Woods and Bill Yancy. He then presented the Committee's selection of original artwork by Mr. Michael Pavlovsky titled "Coming Home" and noted the statue is a representational, life-size, bronze of a soldier embracing a young woman. Mr. Bruce Rider commended Mr. Nelson for an excellent job in bringing the generations of veterans together in the selection of the statue. There was no action taken by the City Council. ,�v..,ff 08/17/99 �� ADJOURNMENT � � Councii Member Johnson, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of September, 1999. APPROVED: William D. Tate Mayor ATTEST: � _ �;� Lin a Huff City Secretary � � �� 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING �� TUESDAY, AUGUST 17, 1999 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to the U. S. Army Corps sublease under Section 551.072, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property Section 551.072, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY �.>� THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 13TH DAY OF AUGUST, 1999 AT 5:00 P.M. j- Lind�a Huff City Secretary ��.,.,� , $ STATE OF TEXAS COUNTY C}F TARRANT �.� CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Sessian} on this the 17th day af August, 1999 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Gauncil Membe� C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member canstituting a quorum, with the following members af the City Staff: Roger Nelsan City Manager Bruno Rumbelow Assistant City Manager John F. Bayle, Jr. Gity Attorney = Linda Huff City Secretary Melisa Leal Assis#ant to the City Manager �.-� Jennifer Hibbs Assistant to the City Manager GALL TO QRDER Mayar Tate called the meeting ta order at 7:10 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding �A) real property relative to the U. S. Army Corps sublease under Section 551.072, Texas Gavernment Code. Upon reconvening in open sessian in the Cauncil Chambers, Mayar Tate asked if there was any action necessary relative ta the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A� real property relative to the U. S, Army Corps sublease. NOTE: City Cauncil continued with the Regular City Council meeting in apen session in �},,., the Gouncil Chambers. ,�._.� 08/17/99 � ADJOURNMENT �_� Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the meeting at 12:05�� The motion prevailed by the following vote: ��-� al�l g � � Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of September, 1999. APPROVED: William D. ate Mayor ATTEST: � �� Linda Huff City Secretary � �.�� 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL : & PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 17, 1999 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Kathy Martinez JOINT PUBLIC HEARINGS 1. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU99-20 filed by 9.5 Pool Road Partners requesting a conditional use permit to establish a planned commercial center with a 24 hour grocery store with the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) and a convenience store with the « possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) and gasoline sales on property located at 3701 and 3725 Ira �� E. Woods Avenue. The property is zoned "CN" Neighborhood Commercial District Regulations and "HC" Highway Commercial District Regulations. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. f��.:.. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 13TH DAY OF AUGUST, 1999 AT 5:00 P.M. � � �;��" Lind Huff � ' City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 17, 1999 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 2. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services relative to wastewater and water rates and take any necessary action. 3. Consider an appointment to the Board of Zoning Adjustment and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request - that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider a resolution setting a public hearing date of September 7, 1999 on the 1999-2000 proposed tax rate of$0.38 per $100 valuation, 1/2 cent less than 1998- 1999 and take any necessary action. Administrative Services Director recommends approval. 5. Consider a professional service agreement with Municipal Code Corporation for electronic conversion of the City Code for placement on the Internet and reformat of the City Code to 81/2 x 11 paper size. City Secretary recommends approval. 6. Consider a resolution authorizing participation in the Texas Parks &Wildlife Grant Program for Phase I of the Meadowmere Park Redevelopment Project. Parks & Recreation Director recommends approval. 7. Consider an ordinance abandoning a 60 foot wide drainage easement in Lots 2 and 3, Block 5, Grapevine Mills Addition in exchange for a 45 foot wide drainage easement. Public Works Director recommends approval. 8. Consider declaring Michael Pavlovsky as the winner of an artist competition to provide original artwork to serve as Grapevine Veterans' Memorial. Staff recommends approval. 9. Consider a resolution supporting the use of State Infrastructure Bank to expedite the development of the State Highway 121 main lanes from the Denton/Collin County Line to Dallas/Fort Worth International Airport. Public Works Director recommends approval. 10. Consider award of Bid 18-1999 Temporary Employment Services Annual Contract for clerical positions to the lowest and best bidder meeting specifications, Manpower, Inc. and to reject all bids for non-clerical positions. Administrative Services Director recommends approval. 11. Consider award of Bid 20-1999 Concrete Services Annual Contract to the lowest and best bidders meeting specifications: Randall & Blake (primary) and E. R. Aslin (secondary). Public Works Director recommends approval. 12. Consider a resolution establishing a cooperative purchasing program agreement between the City of Grapevine and the Texas Department of Public Safety. Staff recommends approval. �� = 13. Consider a resolution declaring certain vehicles as surplus property and approving the sale through sealed bid or public auction. Administrative Services Director recommends approval. 14. Consider an amendment to the Freese and Nichols, Inc. contract for survey work associated with the development of the Evergreen Alliance Golf Limited golf course. Administrative Services Director recommends approval. 15. Consider the minutes of the July 27 and August 4, 1999 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACTS, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. PLANNING & ZONING COMMISSION RECOMMENDATIONS 16. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU99-20 (Pool Road Partners) and a subsequent "��'"� ordinance, if applicable. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 13TH DAY OF AUGUST, 1999 AT 5:00 P.M. _ � � Linda�Huff City Secretary CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, AUGUST 17, 1999 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the August 17, 1999 public hearing. ADJOURNMENT IF YOU PLAN TO ATTEND THIS BRIEFING SESSION AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE OFFICE OF DEVELOPMENT SERVICES AT (817) 410-3154 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR = NEEDS. r 9 IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et. seq. ACTS OF THE 1993 TEXAS LEGISLATURE, THE PLANNING AND ZONING BRIEFING SESSION AGENDA WAS PREPARED AND POSTED ON THIS THE 13TH DAY OF AUGUST, 1999 AT 5:00 P.M. Lind Huff City Secretary �< ,,M AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING � TUESDAY, AUGUST 17, 1999 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU99-20 (Pool Road Partners) and make a recommendation to the City Council. CONSIDERATION OF MINUTES 2. Consider the minutes of the July 20 and August 4, 1999 Planning & Zoning Commission meetings and take any necessary action. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 13TH DAY OF AUGUST, 1999 AT 5:00 P.M. � Lind Huff City Secretary ��:.� STATE OF TEXAS COUNTY OF TARRANT s s.� CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of August, 1999 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Kathy Martinez Member - Stephen Newby Member Chris Coy Member _� - Herbert Fry Member Cathy Martin Member Kevin Busbee Member Danette Murray 1 st Alternate Betty Nicholson 2nd Alternate constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. "` INVOCATION '�""� Commissioner Martinez delivered the Invocation. 08J17/99 ITEM 1. PUBLIC HEARING, CCJNDITI4NAL USE APPLICATION CU99-20 9 5 POC�� ROAD PARTNERS Mayor Tate stated that this case was most recently considered during Council's regular session at the July 20, 1999 rneeting. At that time, Council voted #o reopen the public hearing on this application before both the Planning & Zoning Commission and the City Cauncil for additional informatian ta be submitted an the case. He nated that previous testimony is a part af the record relative to the case and does not need to be resubmitted. Gity Attorney John F. Boyle, Jr. advised that at the close of the last meeting, a motian was made and passed to readvertise and reconsider the case and to lessen the size of the area to be considered with the application. With the lessening of the area being considered, those who had a conflict due ta their relation with the independent school district no longer have any conflict of interest with the case being considered. Mayar Tate declared the public hearing open. Development Services Director Hardy reported Conditional Use Application CU99-20 had been �led by 9.5 Pool Road Partners requesting a conditional use permit to establish a planned commercial center with a 24-hour grocery store in excess of 9,500 square feet with the possession, storage, retail sale and off-premise consumption of alcoholic � beverages {beer and wine only} and a convenience stare with the passession, storage, retail sale and aff-premise consumption of alcaholic beverages (beer and wine only) and �2� gasaline sales on properEy located at 3701 and 3725 Ira E. Woods Avenue. The peaperty is zoned "CN" Neighborhood Cammercial District Regulations and "HC' Highway Commercial District Regulations. Mr. Hardy advised a Planned Commercial Center with a 67,362 square faot grocery store along with 20,800 square af retail space and a canvenience store is planned to be developed at the intersection of Ira E. Waods Avenue and Pool Road. Mr. Jay Grogan, representing 9.5 Pool Road Partners, L. P., requested favorable cansideration of#he application. He reviewed the process the developers had followed in meeting with neighborhaad graups. He noted the developer's compliance with the neighborhoads requests relative to lighting, upgrading the building exteriors, upgrading landscaping, and addressing tra�c issues related to Paol Road and State Highway 26 intersection. He alsa noted that the Grapevine-Colleyville Independent School Board had voted for approva! of the route from Timberline Drive to Pool Road to address the cut through traffic issues on Old Mill Run Road. He highlighted the commitments of the developer to donate land for a park alor�g with $65,400.04 for hike and bike trails (if accepted by City); donatian of traffic consultants time for review and resolution of cut thraugh traffic on Qld Mill Run Road; to danate a portion of land {as necessary} for the right-in/right-out driveway to the "new" school road; to replace 3" caliper trees with 4" caliper trees as required and to minimize the signage far the development. Me review�d Alberkson's agreement to limit truck and tanker traffic; to reduce late-night lighting levels ` �' 2 _ 08/17/99 � of the "professional office" parcel to safety only lighting; to limit hours of delivery of goods; .>.� and to minimize parking lot and building lighting. Mr. Mike Starek, traffic consultant, reviewed the proposed improvements to State Highway 26 and Pool Road intersection to ease the flow of traffic through the intersection and the proposed development. It was noted the developer would fund 100% the cost of the improvements to the intersection. Mr. Jeff Williams, P. E., briefly reviewed the issues regarding the ground water seepage and environmental issues of the property noting that FEMA had approved the plans submitted regarding Big Bear Creek. Mayor Tate invited guests present to comment regarding the application. The following citizens spoke in opposition of the application noting concerns of land erosion adjacent to the property and Big Bear Creek; increased traffic congestion in the area; impact on property values; negative impact on quality and value of life in the neighborhood; parking lot lighting; noise pollution; safety issues for children; questioning the proposed development's compliance with the City's Master Plan and environmental concerns: 1. Tony McCalla, 3038 Old Mill Run 2. Barbara Duvall, 3008 Old Mill Run 3. Sam Solomon, 3040 Old Mill Run � 4. Kathleen Galaise, 2904 Ridgerow Drive 5. Dean Mannen, 3064 Ridgeview Drive K4 p 6. Chris Lowe, 2909 Valleyview Drive 7. Steve Early, 3046 Creekbend Circle 8. RosaLee Weiler, 3032 Ridgebend Drive 9. Larry Watkins, 3066 Old Mill Run The following spoke in favor of the conditional use application supporting the proposed commercial development as an additional tax revenue generator; benefit and convenience to the surrounding neighborhoods; a well-planned quality development; a new road to alleviate cut through traffic; and an opportunity to solve current and future traffic problems in the area: 1. John Zikos, 3502 Windview Court 2. Cheryl Salanty, 3213 Summit Court 3. Tom Salanty, 3213 Summit Court 4. Tina Moore, 2911 Old Mill Run Road 5. Peter Ots, 2819 Crest Haven Drive ,�:� 3 08/17/99 � The following letters were read into the record by the City Secretary: --------------------------------------------------------------------------------------------------------------------- August 16, 1999 RE: SH/26/Pool Road Addition by Greenway Investment Company Members of the Grapevine City Council and Planning & Zoning Commission: I understand the planned shopping center at Pool Road and Highway 26 will come up for action on August 17th. I wish to express my support for that project and hope you will also. I am aware of the changes made to improve the commercial center and help it be a better neighbor. In my view, the developer has met the City's development guidelines, addressed the comments of the neighborhood and worked out traffic concerns around the site. I am pleased that an agreeable traffic solution could be worked out befinreen the developer, the City, and the GCISD. I am also pleased that this developer has agreed to make traffic improvements to the Pool and Hwy. 26 intersection. While I believe the commercial center will bring new traffic to the intersection, it is clear the developer is helping to solve a traffic situation that largely pre-dates his development. � This is a fine example of how we have always gotten things done in Grapevine - by working together. Let's approve the proposal by the Greenway Investment Company, and let's not �� forget the alternative. The developer, or any other, can develop a lesser commercial product on this site without obtaining the special approvals, or offering the enhancements now available. I appreciate your hard work you have all put into this project. Bryan D. Klein 2516 Waltham Drive Grapevine, TX 76051 August 16, 1999 Dear Planning Secretary: I respectfully request that this letter be read and entered into public record on Tuesday ,�, evening 8-17-99. 4 08/17/99 My name is Steve Barnes, my wife Kelly and I have lived in Grapevine for the last 7 years. We have been very happy and excited with the improvements and for the most part the growth of our city. We are currently living off of Mustang and Tanglewood Road a few „ blocks from the high school. We have heard and anticipated that an Albertsons grocery store is coming to Hwy 26 and Pool Road. We have also heard that there is some opposition to this expansion. My wife and I would like the council to know that we are for and support the addition of an Albertsons store to our community. Steve M. Barnes Southridge Drive Grapevine, TX 76051 --------------------------------------------------------------------------------------------------------------------- City Secretary Huff reported the City Council and the Planning & Zoning Commission had been copied the 18 letters supporting the application and the 37 letters opposing the application. A video filmed by Tony McCalla on Monday, August 16, 1999, was shown depicting the traffic flows and congestion on Pool Road and State Highway 26. Council Member Johnson offered the following statement regarding conflict of interest concerns. She consulted with City Attorney John F. Boyle, Jr. and City Manager Nelson regarding her husband's affiliation with a parcel of land related to the conditional use F� � application. She was advised there was no legal basis for her to abstain on the case, therefore, she believed it was her obligation and responsibility as an elected official to vote on all issues regarding the concerns of the City of Grapevine and its citizens. Commissioner Newby, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Martinez, Newby, Coy, Fry, Martin & Busbee Nays: None Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. ,;<<.� 5 08/17/99 Mayor Tate announced the City Council would take a brief recess. Upon reconvening in �� the City Council Chambers, all members of the City Council were present to consider published business. ITEM 2 ORDINANCE AMENDING CHAPTER 25 UTILITIES AND SERVICES, WASTEWATER AND WATER RATES Administrative Services Director William Gaither recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services relative to wastewater and water service rates as the current rates are not sufficient to cover existing operating costs and the cost of system improvements over the next few years. The impact of the proposed rate increase on residential customers using 5,000 gallons of water and with a three month winter average of 5,000 gallons would be a monthly increase of$2.27 for water and $2.22 for sewer for a total increase of$4.49. He noted that current projections indicate that an additional 5% and 6.75% increase may be required for FY2001 and 2002 respectively. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adopt the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None �* ORDINANCE NO. 99-117 �� AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 25 UTILITIES AND SERVICES RELATIVE TO WASTEWATER RATES AND WATER RATES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 3. APPOINTMENT, BOARD OF ZONING ADJUSTMENT Council Member Stewart offered a motion, seconded by Council Member Spencer, that Mr. Ron Cook, 1 St Alternate, be appointed as a full member to the Board of Zoning Adjustment to fill the unexpired term of Mr. Randy Howell who resigned. The alternate position would remain vacant at the time. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Jo�nson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, Y 6 08/17/99 which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Resolution, Settinq Public Hearing for 1999-2000 Property Tax Rate Administrative Services Director recommended approval of a resolution setting a public hearing date of September 7, 1999 on the 1999-2000 proposed tax rate of$0.38 per$100 valuation, 1/2 cent less than in 1998-1999. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 99-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PASSED PURSUANT TO SECTION 26.04, SECTION 26.05 AND SECTION 26.06 OF THE PROPERTY TAX CODE OF THE STATE OF TEXAS, APPROVING A PROPOSAL TO INCREASE PROPERTY TAXES; CALLING A PUBLIC HEARING; DIRECTING THAT NOTICE BE GIVEN IN ACCORDANCE WITH THE PROPERTY TAX CODE AND PROVIDING AN EFFECTIVE DATE Item 5. Professional Service Aqreement, City Code Electronic Conversion/Reformattinq, Municipal Code Corporation City Secretary recommended approval of a professional service agreement in an amount not to exceed $23,050.00 with Municipal Code Corporation for electronic conversion of the City Code for placement on the Internet and reformat of the City Code to 81/2 x 11 paper size. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Resolution, Participation in Texas Parks & Wildlife Grant, Phase I Redevelopment of Meadowmere Park Parks & Recreation Director recommended approval of a resolution authorizing �°� participation in the Texas Parks &Wildlife Grant Program for Phase I redevelopment of the 7 08/17/99 Meadowmere Park Redevelopment Project. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 99-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE CITY OF GRAPEVINE IN DEALING WITH THE TEXAS PARKS & WILDLIFE DEPARTMENT FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION & PARKS ACCOUNT GRANT PROGRAM; CERTIFYING THAT THE CITY OF GRAPEVINE IS ELIGIBLE TO RECEIVE GRANT PROGRAM ASSISTANCE; CERTIFYING THAT THE CIN OF GRAPEVINE'S MATCHING SHARE IS READILY AVAILABLE; DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES; AND PROVIDING AN EFFECTIVE DATE �. Item 7. Ordinance Drainage Easement Abandonment, Grapevine Mills Addition µ=�� Public Works Director recommended approval of an ordinance abandoning a 60 foot wide drainage easement in Lots 2 and 3, Block 5, Grapevine Mills Addition in exchange for a 45 foot wide drainage easement. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 99-118 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A SIXTY FOOT (60') DRAINAGE EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. � ��:� 8 08/17/99 Item 8. Authorize Veterans' Memorial Statue � Staff recommended approval of Michael Pavlovsky as the winner of an artist competition to provide original bronze artwork to serve as Grapevine Veterans' Memorial to be placed at the restored Southern Pacific Railroad Depot. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 9. Resolution, State Highway 121 Funding Through State Infrastructure Bank �� Public Works Director recommended approval of a resolution supporting the use of State Infrastructure Bank to expedite the development of the State Highway 121 main lanes from the Denton/Collin County Line to Dallas/Fort Worth International Airport. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: ��•v� Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 99-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS SUPPORTING THE USE OF THE STATE INFRASTRUCTURE BANK TO EXPEDITE THE DEVELOPMENT OF STATE HIGHWAY 121 MAIN LANES FROM THE DENTON / COLLIN COUNTY LINE TO DFW AIRPORT AND PROVIDING AN EFFECTIVE DATE Item 10. Award Bid 18-1999 Temporary Employment Services Annual Contract Administrative Services Director recommended award of Bid 18-1999 Temporary Employment Services Annual Contract for clerical positions to the lowest and best bidder meeting specifications, Manpower, Inc., and to reject all bids for non-clerical positions. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, V�/are, Spencer, Wilbanks, Johnson, Stewart & Freed °�' Nays: None 9 08/17/99 �� Item 11. Award Bid 20-1999 Concrete Services Annual Contract Public Works Director recommended award of Bid 20-1999 Concrete Services Annual Contract to the lowest and best bidders meeting specifications: Randall & Blake (primary) and E. R. Aslin (secondary). Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 12. Resolution, Cooperative Purchasing Program, Texas Department of Public Safetv Police Chief recommended approval of a resolution establishing a cooperative purchasing program agreement between the City of Grapevine and the Texas Department of Public Safety. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: �» Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed �� Nays: None RESOLUTION NO. 99-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ESTABLISHMENT OF A COOPERATIVE PURCHASING AGREEMENT BETWEEN THE CITY OF GRAPEVINE AND THE TEXAS DEPARTMENT OF PUBLIC SAFETY FOR THE PROCUREMENT OF CERTAIN ITEMS; AUTHORIZING THE CITY MANGER TO EXECUTE SAID AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Declare Vehicles Surplus Property Administrative Services Director recommended approval of a resolution declaring certain vehicles as surplus property and approving the sale through sealed bid or public auction. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: � �} 10 08/17/99 Ayes: Tate, Ware, Spencer, Wiibanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 99-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE, IN ACCORDANCE WITH "EXHIBIT A", PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID PROPERTY; AND PROVIDING AN EFFECTIVE DATE Item 14. Amendment, Freese and Nichols, Inc. Survey Contract, Golf Course Development Administrative Services Director recommended approval of an amendment to the Freese and Nichols, Inc. contract for survey work associated with the development of the Evergreen Alliance Golf Limited golf course. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the July 27 and August 4, 1999 City Council meetings as published. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU99-20, 9.5 POOL ROAD PARTNERS Planning & Zoning Commission Chairman Oliver reported the Commission voted 4-3 for denial of Conditional Use Application CU99-20 filed by 9.5 Pool Road Partners requesting Y ± a conditional use permit to establish a planned commercial center with a 24-hour grocery �,-.� store in excess of 9,500 square feet with the possession, storage, retail sale and off- 11 08/17/99 premise consumption of alcoholic beverages (beer and wine only) and a convenience store �� with the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) and gasoline sales on property located at 3701 and 3725 Ira E. Woods Avenue. Council Member Freed, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation for denial of the conditional use application. The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks & Freed Nays: Ware, Johnson & Stewart MISCELLANEOUS REPORTS AND/OR DISCUSSION ° ITEM 17. GROUND BREAKING, FIRE STATION NO. 5 AND SENIOR CITIZENS CENTER City Manager Nelson stated the groundbreaking for the Fire Station No. 5 would be on August 18 and the groundbreaking for the Senior Citizens Center on August 25. ITEM 18. CITY COUNCIL WORKSHOP � City Manager Nelson reported there would be a City Council workshop on �-� Monday, August 23, 1999 at 6:30 p.m. ADJOURNMENT Council Member SpenGcer, secanded by Mayor Pro Tem Ware, offered a motion to adjourn the meeting at 12:05� The motion prevailed by the following vote: a��-��. 9l�l�� Ayes: Tate, Ware, Sper�cer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of September, 1999. APPROVED: William D. Tate Mayor �.,� 12 ATTEST: �8/1719g � - ��.., Lin a Huff G��'— --- City Secretary _�� 13