HomeMy WebLinkAboutItem 28 - Precision GolfMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGE
MEETING DATE: MARCH 20, 2001
SUBJECT: RESOLUTION TERMINATING THE CONTRACT WITH PRECISION
GOLF, INC., DECLARING AN EMERGENCY, AND AUTHORIZING
THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A
CONTRACT(S) FOR THE COMPLETION OF PHASE II OF THE
GOLF COURSE EXPANSION
RECOMMENDATION:
City Council to consider a Resolution terminating the contract with Precision Golf, Inc.
declaring an emergency, and authorizing the City Manager or his designee to execute a
contract(s) for the completion of Phase II of the Golf Course expansion.
FUNDING SOURCE:
Funds are available in account number 210-48850-341-2, Golf Course Revenue
Certificates of Obligation in the amount $1,067,492.96.
BACKGROUND:
As we have worked to complete Phase II of the Golf Course expansion and remodeling
project, the contractor has still failed to commence or complete the remaining punch list
items.
Staff has put the company on notice that the punch list items must be completed or the City
will withhold from final payment an amount necessary to do the work and have the work
completed ourselves as we are entitled to under the contract.
While none of the individual items on list is large, added together we estimate that it will
require $30,000 - $45,000 for the City to hire a contractor or contractors to complete the
items. The work needs to be done promptly so that the course will be ready to open by
mid-May, 2001.
In order to facilitate a timely completion of the punch list, staff is recommending approval
of a Resolution terminating the contract with Precision Golf, Inc. declaring this work an
emergency and authorizing staff to dispense with bid procedures and hire contractors as
needed to finish the work in an amount not to exceed $45,000. Again, funding for this will
come from the final payment already authorized for the Golf Course project. A copy of the
final punch list and contractor's response is attached.
Staff recommends approval.
WAG/cjc
H:Gcpunch1istagm2001
MEMORANDUM CITY OF GRAPEVINE, TEXAS
TO: CRAIG JEFFCOAT, PRECISION GOLF
FROM: WILLIAM A. GAITHER, DIRECTOR OF ADMINISTRATIVE SE
DATE: FEBRUARY 20, 2001
SUBJECT: COMPLETION OF PUNCH LIST ITEMS
Pursuant to our discussion after the on-site review of the punch list items at the Grapevine
Golf Course today, attached please find a copy of the updated punch list items from Steve
Wolford.
As indicated in our discussion following the walkthrough, it's critically important that we
move forward quickly with completion of the punch list items. Following receipt of the
punch list, I need a response from you within 24 hours as to your schedule for completion
of the items and any comments that you have relative to them. Please note that these
items must be completed or substantially completed within ten days or it will be necessary
for the City to proceed with further steps to withhold funds from the contract and complete
the punch list items ourselves.
WAGlcjc
H:JeffcoatPLltemmemo
FEB -20-2001 04:50PM FRO*
MEMORANDVM
TO: Jim Smith
FROM: Steve Wolfar�
DATE: February 20, 2001
RE: Additional Punch List Items for Grapevine Front Nine
T-423 P-002/006 F-929
Below is the punch list which has been edited after the 2-20-01 walk-tlmi with Craig Jeffcoat,
Larry Long, Jim Long, Jim Smith, Bill Gaither, Mike Brown and Steve Wolfard. The editing
was only for items determined as complete or not warranting further work from Precision Golf.
A representative from Golf Resources will be available to review and discuss specific items with
the City of Grapevine and Precision Golf for the purpose of determining clearly the scope and
extern of the work necessary to complete each of the items on the punch list.
General Punch List Items:
Remove silt and debris from bunker sand.
❑ Repair any faulty or damaged Bunker Guard.
Ei Apply Bunker Guard to all flush -out trenches.
❑ Level and finish grade around all uncvcn irrigation heads, and boxes.
;6- Remove all trash (i.e. wrappers, cans, stakes, flags, etc.)
6 e; ML Bury all bunker and green flush -outs.
* Repair all settled irrigation lines.
* Repair all settled green collars.
Repair all cracked and damaged cart paths.
❑ Complete irrigation punch list (copy enclosed).
* Sod down to lips created by Bunker Guard. {This method was Precision Golf s decision.)
d K M,itemove trash pile from Precision Golfs old construction yard.
❑ Backfill curb @ putting green. Sod required and sten:
Holt #1
• Re -grade under trees to the right of the l st tee.
• Repair settled areas along the front and left edge of the 2nd tee. Irrigation leaks left of 20d
tee.
■ Remove birdbath from cart path right of 3rd tee.
• Remove birdbath from tight of 3rd tee above curb.
■ Repair settled area along curb near putting green.
aK Q—Lower and level basin in front of 3rd tee – left of 4th tee.
Ijg� Repair uneven areas behind 4th tee.
6 K C -Lower and re -grade around fairway basin'before the fairway bunker. Take work our farther.
❑ Re -grade and lay back soil around basin across from the fairway bunker. Take work out
farther.
1W Re -grade and lay back area around the 18" basin in fairway between the pecan and the green.
Take work out farther.
FEB -20-2001 04:51PM FROM-
? -423 P-003/OO6 F-820
■ Re -grade area in rough under the leaning pecan to achieve 3% drainage.
ot< GKRe-grade around basin in the fairway in front of the green.
&c W'Re-grade around basin in front of the green in the left rough. Widen soften Swale.
r Repair uneven areas along back left of green edge.
■ Re -grade wet areas in rough between holes # 1 & 2 to the right of the cart path to achieve 3%
drainage.
Cl Rework area front left ofgreen leading into lake.
p Gl^ Backfill cart path behind green.
Hole
614 & Backfill to top of curb right of 1 st tee.
Repair settled areas around 2nd tee.
Repair settled areas around perimeter of 2nd tee.
Repair settling around edges of 3rd tee.
Lower and re -grade around basin behind 4th tee. Move basin.
az 2- Bael¢ll behind curb right of 4th tee.
N Lower and re -grade around front right greenside basin.
Re -grade swale from front of the green. Exit point of green is lower than sod. Extend work
our.
Lower and re -grade around basin left of the green. Carry work out farther.
■ Remove cart path birdbaths behind green, at T intersection, and on channel.
O Repair birdbath by controller.
Hole #3
Repair uneven areas around perimeter of ls'tee.
Level edges of 1" tee to maintain square footage.
■ Re -grade charnel behind I"' tee to create 3% drainage. Need to check.
Level uneven edges of 2°d tee.
■ Re -grade area right and front of 2"d tee.
■ Remove birdbaths along both sides of the cart path to the right of the 2°d tee, toward the 3rd
tee.
Re -grade swale between 2"d and 3`d tee to create 3% drainage.
■ Rc-grade area right of the 3rd tee cart path to create 3% drainage.
■ Backfill to cart path in front of Yd tee.
)5i( Level uneven areas in front of 3rd tee.
X Level uneven areas along outside of 3rd tee.
Ok 3 -,-Check drainage to basin in front of 3rd tee. Surrounding area is very wet. Extend work away
from basin.
• Check drainage in swale to the channel. Make native.
Repair uneven areas around the 4d' tee, outside the sod.
0 Level uneven areas around tee surface.
■ Check drainage in swale in front of 4d' tee. Area appears very wet.
p4 Q' Repair slope right of can path above the drainage exit pipe.
■ Remove wet area in fairway along the right side approximately 150 feet before the fairway
bunker.
D Check for 3% drainage in swale across the fairway before the bunker.
* Lay back dirt around 1' left rough basin. Both swales to this basin are extremely wet.
Check percentages
FEB -20-2001 04:51PM FROM -
T -423 P.004/006 F-829
Repair uneven areas outside of the sod around the fairway bunker.
❑ Lower sod around last left fairway basin before lower fairway.
* Repair uneven areas along fairway transition. Around irrigation heads.
❑ Check for 3% drainage in swale before the green.
Lay back slope around I' right lower fairway basin. Surrounding area appears to be very
wet.
O X Q''Lower sod around basin below the greenside bunker.
❑ Re -grade swale leading to existing 24" basin.
Remove sand thrown into the trees behind the green.
a< tom` Backfill outer edge of cart path behind the green. Curbing area also.
41 Repair broken cart path between #3 and hole #4.
® Remove birdbath behind 1" tee.
Level outside edge of 1", 2°d, 3`4 and 0 tee. Sod appears higher than tee surface.
;�— Repair settling in front of 204 tee.
❑ Check for 3% drainage in left swale.
Check for 3% drainage around right basin beyond the 4d` tee.
Repair birdbath on cart path right of the 2"4 right fairway basin.
Check for 3% drainage to 2nd right fairway basin.
d Check for 3% drainage,to 2nd left fairway basin.
Cl Check for 3% drainage to 3T4 left fairway basin.
Re -grade swale to 4d' left fairway basin. Area is holding water.
Re -grade swale to right greenside basin.
OX 12"' Back roll onto green appears to have a crease. This may scalp during mowing.
Sole #5
Level front edges of tee surface, sod appears higher than tee surface.
10 Repair birdbath left of path before crossing.
).. Repair birdbaths in front of 2nd tee down by concrete swale.
Repair broken cart path past crossing.
Repair uneven areas around sod ring on 3'4 tee.
CI Repair uneven area and remove birdbaths along left fairway before fairway bunker.
❑ Backfill pocket in center of fairway and level nearest irrigation head.
O Level uneven area in right fairway before fairway bunker. Basin work and pocket.
Level uneven area near cart path before fairway bunker.
M Re -grade and level all disturbed areas around entire fairway bunker. Check for 3%.
Backfill along cart path behind fairway bunker,
X Remove cracked section of can path behind fairway bunker.
❑ Re -grade and repair wet areas settling and tire ruts in fairway past fairway bunker.
Remove bird path at cart path before trees.
Remove excess dirt in fairway before trees.
• Check for 3% drainage of swale in the left rough, and remove excess dirt near left side trees.
• Remove birdbath left of path under trees.
Remove new birdbaths in fairway between fairway bunker and second landing area.
Check for 3% drainage around both swales leading to right fairway basin before green.
Entire area is wet and has a lot of tire tracks.
Install sod correctly around greenside bunker.
Dl< d' Remove birdbath from cart path behind green. Regrade Swale from path to basin.
FEB -20-2001 04:5ZPM FROM- T-423 P.005/006 F-629
• Repair pipe from forward bunker to basin.
• Repair settling behind green.
Hole #6
O Re -grade bare area behind 1' tee. Check for irrigation Tear
■ Lower sod at the front left of the 2'd tee.
Ole- UKRemove birdbath on center of 3'a tee.
■ Lay back the excess dirt around the basin behind the 0 tee.
O Check for 3% drainage to the left rough basin before the grass depression, area is wet and
uneven. Regrade away from basin.
" Re -grade the bunker lip to hold sand on the left nose of the fairway bunker and re -sod
D Check slope percentage from path to the left green basin.
0/< arReplace the can path left of the green. Curbing section.
OK u 'Rework settled area behind green
d Repair settled irrigation trench in front of 3m fee.
Hole #7
U Level surface of 2'd tee.
. Repair overfow.
,�. Repair settling of sod ring around Yd tee.
■ Check for 3% drainage in both swaleg left of #7 into the native.
0 Repair exposed ditch in front of the 5' tee near the pond. Under water.
■ Remove the birdbath in front of the 50' tee.
D Re -grade large wet area in fairway before bunker.
■ Repair birdbaths left of cart path by the green (yellow flags) and in the channel behind #3
and #8 tee complex.
DIZCH�Fbur settlement areas around green.
U Birdbath left of cartpath left ofgreen.
Hole #8
■ Re -grade slopes of channel crossing.
■ Replace dead sod and re -seed bare areas along channel crossing slope.
Repair settled edges of l' i 2°4 and 3"d tee.
■ Repair uneven areas between 2"d and 34 tee at cart path.
pk '"Backfill curb right of 3d tee and outside of cart path right of the 3tee.
■ Repair birdbath in channel in front of 34 tee.
}� Lower and re -grade area around first fairway basin.
■ Lower and re -grade around first right rough basin.
■ Lower and re -grade around basin to right of pecan tree.
Re -grade area around fairway basin before green.
6K R' Re -grade sod along left side of green.
■ Replace rough section of cart path at green. Needs backfdL
FES -20-2001 04:52PM FROM -
T -423 P.006/006 F-029
11
U Level the back surface of the 2nd tee.
O zta--Backfill left edge of cart path between T and 31' tee.
p Check for 3% drainage at 18" fairway basin, left of tree line.
p Level basin in right rough past tree line. Check percentage to this basin. Upper part of Swale
is very wet.
p Lower 12" basin in left rough before small pecan. Check percentage of wet areas above
basin.
p Remove birdbath in fairway tight of the Pecan, and live oak. Check Y.
Remove birdbath in grass depression.
■ Sod bare area along left of path to right of green.
U More sod on noses in butskers by green.
The above punch list relates to the physical repair of the 9 holes constructed by Precision Golf.
Two additional items within the signed contract need to be completed before final payment can
be released. The contract requires that the contractor provide 200 yards of Greensmix (same
specifications and supplier from the project) to Jim Long for his use during the grow in phase.
Currently, Jun has received only 50 yards, 150 yards still need to be delivered to fulfill this
portion of the contract. The as built portion of the contract requires an accurate (to scale with
dimensions) as -built drawing to be prepared by the contractor. This drawing should show all
underground drainage materials in the fairways and bunkers. Sub -surface greens drainage shall
be drawn to 1"— 20' scale and show accurate location of all installed drain lines. Locations shall
be accurate with reference to existing site features and drainage drawings. The large-scale
drawing provided by Precision is not acceptable at this point. The drawing we have received is
not to scale. It lacks bunker drainage locations and has several areas that are partially erased or
do not connect. We have not received any greens drainage as-builts.
cc- Bill Gaither
Jim Long
Matthew Boyle
Sam Swanson
Steve Wolfard
E
GiNkclAddi4wm Aa chllttFronNline 021901
C•r�'�P�/d t/ l f��l c'
_,,?r -7-0 /
AJC`// I' E' C,,�r�, - 'Y.� IGt/ ,%
aDvp�e/ /2"0 4/- 'Zl l' ��
j ��
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, TERMINATING ITS CONTRACT WITH
PRECISION GOLF, INC.; FINDING AND DECLARING AN
EMERGENCY TO COMPLETE THE NECESSARY
CONSTRUCTION WORK ON THE GRAPEVINE MUNICIPAL
GOLF COURSE; AUTHORIZING EXPENDITURES FOR THE
COMPLETION OF SAID WORK; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine (the "City") approved a
contract, after completing the statutory competitive bidding requirements, with Precision
Golf, Inc., ("Precision"), in the amount of $1,563,610.00 for the reconstruction of nine holes
on the Grapevine Municipal Golf Course (the "Work"); and,
WHEREAS, the estimated completion date agreed to by Precision for the Work was
July 1, 2000; and,
WHEREAS, Precision did not substantially complete Phase I in a timely manner and
has not completed its contractual obligations to date; and,
WHEREAS, the City is experiencing direct and actual damages due to the delay in
completion in the form of lost revenue, delays in the subsequently scheduled project,
extended architectural services, and increased contractual expenses on City contracts due
to rebidding or rescheduling of services, and other damages and expenses; and,
WHEREAS, delays by Precision in the completion of the Work and the associated
mounting damages continue to mount each week the Work is not complete; and,
WHEREAS, services and materials purchases related to the completion of the Work
must be accomplished expeditiously in order to complete the project in as timely a manner
as possible, and if not accomplished expeditiously will result in a greater expense and
damage to the taxpayers of the City; and,
WHEREAS, the third nine holes scheduled for renovation cannot reasonably be
commenced until the subject nine holes is open and ready for play; and
WHEREAS, the third nine holes must be completed in time for the fall growing
season of 2001 in order to avoid unreasonable delays in its opening; and
WHEREAS, the City Council finds and concludes that an emergency exists that
requires the immediate appropriation of funds to preserve the property of the City, to
protect the public health and safety of the City's residents and to preserve the safety of the
City and its citizens; and,
WHEREAS, this emergency obligates the City to complete the Work in the most
efficient, economical manner, the City Council finds and concludes that the citizens are
best served by the City completing the Work without the necessity of accepting additional
competitive bids pursuant to Chapter 252, Texas Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, THAT:
Section 1. That all matters in the preamble are found to be true and correct and
are incorporated into the body of this resolution.
Section 2. That the City's Contract with Precision Golf, Inc. is hereby terminated
for default by the Contractor.
Section 3. An emergency is hereby declared for the completion of the subject
nine holes.
Section 4. That the City Manager, or his designee, is authorized and directed to
enter into an agreement for the completion of the Work in an amount not to exceed
$ 45,000.00.
Section 5. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of March, 2001.
RES. NO. 2
ATTEST:
APPROVED AS TO FORM: