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HomeMy WebLinkAboutItem 37 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th day of December, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Beth Tiggelaar Member Dennis Luers Member David Hallberg Member Traci Hutton Member Jason Parker Member Mark Assaad Alternate Member Ben Johnson Alternate Member constituting a quorum, with Vice Chair Monica Hotelling being absent, and with the following members of the City Staff being present: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Item 1. Executive Session City Manager Assistant City Manager City Attorney City Secretary Mayor William D. Tate called the meeting to order at 7.01 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. C. Personnel relative to City Manager's performance evaluation pursuant to Section 551.074, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7.05 p.m. The closed session ended at 7.24 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072, 551.087 or 551.074. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7.30 p.m. Item 2. Invocation and Pledge of Allegiance Commissioner Traci Hutton gave the invocation and led the Pledges of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU23-33 (7-Eleven) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU2019-02 (Ordinance No. 2019-006) for a master site development plan for gasoline sales and off premise consumption of alcoholic beverages (beer and wine only) in conjunction with a convenience store. This request is specifically to revise the floor plan to allow for a Laredo Taco Company restaurant within the existing 7-Eleven convenience store and gas station. The subject property is located at 3580 North Grapevine Mills Boulevard and is currently zoned "CC", Community Commercial District. Applicant Michael McMunn gave a presentation and answered questions from the Commission and Council. Applicant representative Lucas Patton answered questions from the Commission. No spoke during the public hearing and there was no correspondence to report. City Council December 19, 2023 Page 2 Motion was made to close the public hearing Motion: Parker Second: Hutton Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker, and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 4. Zoning Change Application Z23-09 (711 East Wall Street) and a Final Plat of Lot 1, Block 1, Martha's Vinevard Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to rezone 0.230 acres from a "HC", Highway Commercial District to a "R-7.5", Single -Family District for the purpose of developing a single-family residential dwelling. The applicant is also requesting to plat one residential lot. Applicant Neal Cooper presented this item. There were no questions from the Commission or Council. No spoke during the public hearing and there was one letter in support provided. Motion was made to close the public hearing Motion: Parker Second: Assaad Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker, and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. AM23-06 Multi -Tenant Pole Signs Mayor Tate declared the public hearing open. City Council December 19, 2023 Page 3 Planning Services Director Marohnic reported that this proposal was to make amendments and changes to the Comprehensive Zoning Ordinance, No. 82-73, same being Appendix D of the Code of Ordinances, as follows: Section 60, Sign Standards relative to On -Premise Signs and Pole Sign Conditional Uses. An updated table was provided. Applicant Brent Anz explained the reasoning behind this request and answered questions from the Commission and Council. Planning Services Director Marohnic answered questions from the Commission. Chairman Oliver answered questions from the Council. No spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Luers Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker, and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. MP23-01 Comprehensive Master Plan Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported that this proposal was to make amendments and changes to the Comprehensive Master Plan (1974-1994, updated 1987) of the City of Grapevine Ordinance No. 87-11, as follows: Subsection E., Future Land Use, of Section IV., Land Use to revise zoning districts consistent in corresponding future land use categories. An updated table was provided to the Commission and Council. Planning Services Director Marohnic answered questions from Council. Council discussed this item. Chairman Oliver answered questions from the Council. No spoke during the public hearing and there was no correspondence to report. City Council December 19, 2023 Page 4 Motion was made to close the public hearing. Motion: Hotelling Second: Tiggelaar Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker, and Assaad Nays: None Approved: 7-0 Motion was made to close the public hearing Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 7. Citizen Comments Sarah Elghanghony, 607 Hays Drive, City not listed, introduced a resolution to support a ceasefire in Gaza. Mohammed Ayachi, 809 Ambrose Court, Dallas, spoke in support of the resolution calling for a ceasefire in Gaza. Eman Famy, 114 Midcrest Drive, Irving, spoke in support of the resolution calling for a ceasefire in Gaza. Fatima Mohammed, 9608 Santa Fe Circle, Irving, spoke in support of the resolution calling for a ceasefire in Gaza. PRESENTATIONS Item 8. Ethel Strother and Jamev Cantrell from the Texas Animal Control Association to recognize Grapevine Animal Services Officer Kavlee Paniagua for being named Field Officer of the Year. Animal Services Manager Kristina Valentine introduced Ethel Strothel from the Texas Animal Control Association who presented the Field Officer of the Year award to Kaylee Paniagua. Council did not take any action on this item. City Council December 19, 2023 Page 5 Item 9. Teresa Gradv Chief Operating Officer of 6 Stones, to provide an update on the Community Powered Revitalization (CPR) Proiect. Teresa Grady updated Council on the year's activities of 6 Stones, and highlighted the six homes in Grapevine that received repairs as part of this year's CPR blitz. Council thanked Ms. Grady for the work that 6 Stones has done for the community. Council did not take any action on this item. Mayor Tate announced Council would hear the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 43. Conditional Use Permit CU23-33 (7-Eleven) Chairman Oliver announced the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU23-33 (7-Eleven) and Ordinance No. 2023-095. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-095 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU23-33 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF CU19-02 (ORDINANCE NO. 2019-006) FOR A MASTER SITE DEVELOPMENT PLAN WITH GASOLINE SALES AND TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALES AND OFF - PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER AND WINE ONLY), IN CONJUNCTION WITH A CONVENIENCE STORE, SPECIFICALLY TO REMODEL THE EXISTING 7-ELEVEN CONVENIENCE STORE, GAS STATION TO INCLUDE A RESTAURANT (LAREDO TACO COMPANY), FOR BLOCK A, LOT 1A1, GRAPEVINE MILLS CROSSING ADDITION (3580 NORTH GRAPEVINE MILLS BOULEVARD) IN A DISTRICT ZONED "CC", COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF City Council December 19, 2023 Page 6 ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP. PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 44. Zoning Change Application Z23-09 (711 East Wall Street) Chairman Oliver announced the Planning and Zoning Commission approved the zoning change application with a vote of 7-0. Motion was made to approve Zoning Change Application Z23-09 (711 East Wall Street) and Ordinance No. 2023-096. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-096 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z23- 09 PROPOSED TO BE PLATTED AS BLOCK 1, LOT 1, MARTHA'S VINEYARD (711 EAST WALL STREET), DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "HC", HIGHWAY COMMERCIAL DISTRICT TO "R-7.5", SINGLE-FAMILY DISTRICT; CORRECTING THE OFFICIAL ZONING MAP. PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS City Council December 19, 2023 Page 7 ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 45. Final Plat of Lot 1, Block 1, Martha's Vinevard Chairman Oliver announced the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lot 1, Block 1, Martha's Vineyard. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 46. AM23-06 Multi -Tenant Pole Signs Chairman Oliver announced the Planning and Zoning Commission approved the requested Zoning Ordinance amendment with a vote of 7-0. Motion was made to approve AM23-06 Multi -Tenant Pole Signs and Ordinance No. 2023- 097 amending the Comprehensive Zoning Ordinance No. 82-73. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-097 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING SECTION 60, SIGN STANDARDS; REGARDING ON - PREMISE SIGNS AND POLE SIGN CONDITIONAL USES, (AM23-06); PROVIDING THAT THIS ORDINANCE IS CUMULATIVE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A FINE OF UP TO $27000.00 FOR EACH OFFENSE IN VIOLATION OF THE ORDINANCE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE City Council December 19, 2023 Page 8 Item 47. MP23-01 Comprehensive Master Plan Chairman Oliver announced the Planning and Zoning Commission approved the requested amendment to the Comprehensive Master Plan with a vote of 7-0 with the recommendation to remove "GV", Grapevine Vintage from the Commercial (CO) Land Use category and place it back under Low Intensity Commercial (LC) Land Use category. Motion was made to approve MP23-01 Comprehensive Master Plan and Ordinance No. 2023-098 accepting the Commission's recommendation to remove "GV", Grapevine Vintage from the Commercial (CO) Land Use category and place it back under Low Intensity Commercial (LC) Land Use category. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-098 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 87-11, THE COMPREHENSIVE MASTER PLAN 1974-1994, UPDATED 1987, OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING AN AMENDMENT TO SUBSECTION E., FUTURE LAND USE, OF SECTION IV., LAND USE; PRESERVING ALL OTHER PORTIONS OF THE COMPREHENSIVE MASTER PLAN; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Council continued with the remaining agenda items in their published order. OLD BUSINESS Item 10. Conditional Use Permit CU23-21 (Mohler MMA) and Ordinance No. 2023-087 Planning Services Director Marohnic presented this application which was submitted by Shawna Mohler requesting a conditional use permit to allow for a 2,056 square foot training area expansion along the southern elevation to the existing fitness studio. The subject property is located at 201 North Starnes Street and is currently zoned "HC", Highway Commercial District. The public hearing and first reading of this item were held at the November 21, 2023 meeting. The Planning and Zoning Commission approved the City Council December 19, 2023 Page 9 request on November 21. The Board of Zoning Adjustment approved special exceptions for vehicle parking within the required front yard and side yard and exceptions to landscaping regulations at their December 4 meeting. Motion was made to approve Conditional Use Permit CU23-21 (Mohler MMA) and Ordinance No. 2023-087. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-087 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU23-21 TO ALLOW FOR A 2,056 SQUARE FOOT TRAINING AREA EXPANSION ALONG THE SOUTHERN ELEVATION TO THE EXISTING FITNESS STUDIO SPECIALIZING IN MIXED MARTIAL ARTS FOR LOT 1 R, STARNES ADDITION (201 NORTH STARNES STREET) IN A DISTRICT ZONED "HC", HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO.82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NEW BUSINESS Item 11. Consider calling a public hearing regarding AM23-02 (Electrical Vehicle (EV) Charging Stations) to amend the Comprehensive Zoning Ordinance (Ordinance No. 82- 73), same being Appendix D of the Citv of Grapevine Code of Ordinances. Planning Services Director Marohnic presented this item and described the proposed changes which include: to create definitions for electric vehicle (EV) charging stations and supply equipment in Section 12, Definitions; to permit EV charging stations as a new land use through approval of a conditional use permit in Section 22, "R-MF", Multifamily District Regulations; Section 25, "CC", Community Commercial District; Section 26, "HC", City Council December 19, 2023 Page 10 Highway Commercial District; Section 28, "CBD", Central Business District, Section 31, "LI", Light Industrial District; Section 32, "BP", Business Park District; and Section 38, "GU", Governmental Use District; and establish use -specific standards in Section 42, Supplementary District. Motion was made to call a public hearing to consider AM23-02 (Electrical Vehicle (EV) Charging Stations) to amend the Comprehensive Zoning Ordinance (Ordinance No. 82- 73), same being Appendix D of the City of Grapevine Code of Ordinances as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider calling a public hearing regarding AM23-08 (Short-term Rentals) to amend the Comprehensive Zoning Ordinance (Ordinance No. 82-73), same being Appendix D of the Citv of Grapevine Code of Ordinances Planning Services Director Marohnic presented this item and described the proposed amendments: Section 12, Definitions; Section 21, Reserved; Section 22, "R-MF", Multifamily District Regulations; and Section 56, Off -Street Parking relative to Short-term Rentals including associated regulations. Motion was made to call a public hearing to consider AM23-08 (Short-term Rentals) to amend the Comprehensive Zoning Ordinance (Ordinance No. 82-73), same being Appendix D of the City of Grapevine Code of Ordinances as presented. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Staff requested to remove item 39, which was discussed after consideration of the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council December 19, 2023 Page 11 Item 13. Consider an annual grant to 6 Stones for the Community Powered Revitalization Proiect. City Manager Rumbelow recommended approval of the annual grant, in an amount not to exceed $35,000, to 6 Stones for the Community Powered Revitalization Project. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of fire record management software with Localitv Media. I nc. Fire Chief Darrell Brown recommended approval of the purchase of fire record management software for an amount not to exceed $17,280. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider an annual contract for the purchase of emergencv medical supplies with Bound Tree Medical, LLC. Fire Chief Brown recommended approval of the purchase of emergency medical supplies, for an estimated amount of $100,000, to be purchased on an as -needed basis to equip the five mobile intensive care units. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual contract for pre -employment background screenings with Touch Them All, Inc. Human Resources Director Rachel Huitt recommended approval of the annual contract for pre -employment background screenings for annual estimated amount of $25,000. City Council December 19, 2023 Page 12 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the purchase of VMware Horizon Enterprise support/subscription services from SHI Government Solutions. Chief Information Officer Tessa Allberg recommended approval of the purchase of support and subscription services for the virtual desktop environment for an amount not to exceed $43,400. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the award of a request for quotes for removal of sound proofing over the swimming pool at The REC to Ware Brothers Remodeling. Parks and Recreation Director Chris Smith recommended approval of the removal of the sound proofing at The REC due to damage from prolonged exposure to water and chemicals for an amount not to exceed $26,900. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the award of demolition and rebuild of sauna at The REC to Ware Brothers Remodeling. Parks and Recreation Director Smith recommended approval of the demolition and rebuild of the sauna at The REC for an amount not to exceed $25,081. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council December 19, 2023 Page 13 Item 20. Consider the renewal of an annual contract for the purchase of athletic field fertilizers from Gecko Green. Parks and Recreation Director Smith recommended approval of the purchase of athletic field fertilizers for an annual amount not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider the purchase and installation of svnthetic grass from Svnthetic Grass Pros. Parks and Recreation Director Smith recommended approval of the purchase and installation of synthetic grass at Heritage Park for an amount not to exceed $71,356. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider the purchase and installation of plavground equipment from Plavaround Solutions of Texas. Parks and Recreation Director Smith recommended approval of the purchase and installation of playground equipment at Heritage Park for an amount not to exceed $159,581. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 23. Consider the renewal of an annual contract for cellular voice and data services from AT&T Mobility. Fire Chief Brown and Police Chief Mike Hamlin recommended approval of the annual contract for cellular voice and data services for an annual estimated amount of $80,000. These services are used by officers and firefighters in the field. City Council December 19, 2023 Page 14 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 24. Consider the renewal of an annual contract for comprehensive health and wellness phvsicals with Front Line Mobile Health. Fire Chief Brown and Police Chief Hamlin recommended approval of the annual contract for Fire and Police Department wellness physicals for an annual estimated amount of $224,300. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 25. Consider the renewal of annual sole source contracts for public safety radio maintenance with the Citv of North Richland Hills and Citv of Collevville. Police Chief Hamlin recommended approval of the agreements for an annual estimated amount of $180,000 with North Richland Hills, who serves as the coordinator for the Motorola maintenance contract for mobile and portable radios, and the City of Colleyville who is the contact for radio infrastructure maintenance through Motorola. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 26. Consider the purchase and installation of shooting range wall panels from Windcrest. LLC. Police Chief Hamlin recommended approval of the purchase and installation of ballistic and acoustical wall panels for the Police Department Training Facility for a total amount not to exceed $66,242. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal City Council December 19, 2023 Page 15 Nays: None Approved: 7-0 Item 27. Consider the renewal of annual contracts for the purchase of promotional items for resale and public event giveaways through approved vendors: Covevs Promotional, Inc.. 4imprint, Point Emblems, Hero Industries and Hero 24/7. Police Chief Hamlin recommended approval of the purchase of promotional items for the Police Department, Grapevine Animal Services, and the Community Outreach Center for an amount not to exceed $60,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 28. Consider the pavment for testing and assessment for promotional candidates from Southwest Leadership Resources. Police Chief Hamlin recommended approval of the payment of $18,840 for Sergeant and Lieutenant testing and assessment that took place in November. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 29. Consider an annual contract for the purchase of HVAC maintenance, filters and supplies from Joe W. Flv Companv. Public Works Director Bryan Beck recommend approval of the purchase of HVAC maintenance, filters and supplies for an annual estimated amount of $47,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 30. Consider an annual contract for the purchase of HVAC air filters and supply services with Tex -Air Filters. City Council December 19, 2023 Page 16 Public Works Director Beck recommended approval of the purchase of HVAC air filters and supply services associated with equipment at The REC, Library, Public Safety Building, as well as other City facilities for an estimated amount of $20,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 31. Consider an annual contract for the purchase of HVAC maintenance, supplies and equipment for outside air systems with Texas Air Svstems. Public Works Director Beck recommended approval of the contract to provide full -service maintenance and repairs of outdoor HVAC equipment for an estimated amount of $50,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 32. Consider a contract for HVAC preventive maintenance services for large Citv facilities with The Brandt Companies, LLC. Public Works Director Beck recommended approval of the agreement to provide full - service maintenance and repairs for HVAC equipment at City Hall, the Public Safety Building, The REC and the gun range facility for an estimated amount of $90,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 33. Consider the sole source purchase of HVAC maintenance, parts, and services for The REC Aquatic Center from Dehumidified Air Solutions. Public Works Director Beck recommended approval of the purchase of parts, maintenance and service for the dehumidification unit that serves the indoor aquatics area at The REC for a total amount not to exceed $40,000. City Council December 19, 2023 Page 17 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 34. Consider an annual contract for the purchase of various fuels with US Oil. Public Works Director Beck recommended approval of the contract for the purchase of various fuels on an as -needed basis for an annual estimated amount of $900,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 35. Consider the renewal of an annual contract for building maintenance, repair, operations supplies and equipment from Fairwav Supplv, Inc. Public Works Director Beck recommended approval of the annual contract for the purchase and installation of doors and associated supplies, as needed, for an annual estimated amount of $60,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 36. Consider the purchase and installation of Dove 2 Lift Station motor control center from Humphrev & Associates Inc. Public Works Director Beck recommended approval of the purchase and installation of a motor control center at the Dove 2 Lift Station for an amount not to exceed $119,902. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council December 19, 2023 Page 18 Item 37. Consider the renewal of annual contracts for hot mix asphalt with Austin Asphalt, Revnolds Asphalt and Sunmount Paving. Public Works Director Beck recommended approval of the renewal of the annual contracts for the purchase of hot mix asphalt, as needed, for an annual estimated amount of $400,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 38. Consider a contract for the Utilitv GIS Assessment and Pilot studv with Paratum Solutions. Public Works Director Beck recommended approval of the contract for the assessment of the accuracy of existing utility GIS data and a study to determine best practices for collecting utility information in an estimated amount of $41,100. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 40. Consider the renewal of annual contracts for painting services with Ware Painting as primary vendor and Artistic Painting Companv as secondary vendor. Public Works Director Beck recommended approval of the renewal of annual contracts for painting services for City facilities as needed, for an annual estimated total amount of $236,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 41. Consider Resolution No. 2023-024 authorizing the third amendment to the Ground and Tower Lease Agreement with T-Mobile West. LLC for the purpose of installing, operating, and maintaining a communications facility on the Mustang Elevated Storage Tank at 3051 Ira E. Woods Avenue. City Council December 19, 2023 Page 19 Public Works Director Beck recommended approval of the resolution to authorize the third amendment to the Ground and Tower Lease Agreement with T-Mobile West, LLC. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE THIRD AMENDMENT TO THE GROUND AND TOWER LEASE AGREEMENT WITH T-MOBILE WEST LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE MUSTANG WATER TOWER AND PROVIDING AN EFFECTIVE DATE Item 42. Consider the minutes of the November 27, 2023 Joint Workshop with the Planning and Zoning Commission and the December 5, 2023 Regular Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 39. Consider the pavment of the United States Armv Corps of Engineers Grapevine Lake operations and maintenance fee. City Manager Rumbelow requested this item be removed due to a change in the fee amount that was listed in the memo. Staff will bring an updated item to Council at a future meeting. ADJOURNMENT Motion was made to adjourn the meeting at 8.38 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal City Council December 19, 2023 Page 20 Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of January, 2024. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council December 19, 2023 Page 21