HomeMy WebLinkAboutItem 32 - Service CenterMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 16, 2024
SUBJECT: APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES
CONTRACT FOR GRAPEVINE SERVICE CENTER UPGRADES
RECOMMENDATION: City Council to consider approval of Amendment No. 2 to the design
scope contract for the Grapevine Service Center upgrades with Brown
Reynolds Watford Architects.
FUNDING SOURCE: Funds are available in the Capital Projects General Facilities Fund in the
estimated amount of $404,400.
BACKGROUND: Due to the tornadic storm event on Tuesday, December 13, 2022, the
Grapevine Service Center received substantial damage and the majority
of the structure is inhabitable. Due to the urgency of this situation, staff
signed a professional services proposal with Brown Reynolds Watford
Architects (BRW) on January 20, 2023. This proposal provided for pre -
design and design scope for roof repairs, concept, schematic design
phases, and enhanced Service Center programming. On February 21,
2023, Council ratified this contract in the estimated amount of $247,500.
During the pre-design/concept scope process, several design elements
were discovered and at the September 19, 2023 meeting BRW was
awarded a contract in the amount $817,800 to provide Basic Services
Phases including design development, construction documents, bidding
and construction administration for engineering, technology and furniture
selection, and fueling system and maintenance facility equipment.
During the design process with BRW, staff was consulted on needs and
suggestions for improved work and storage spaces within the Service
Center. Progress presentations were made to the Facilities Committee for
guidance. The Facilities Committee recommended to take a wholistic
approach to the repairs and improvements in which additional scope items
were identified and include:
• Replacement of the original fuel island
• Canopies to cover vehicles and equipment in yard
• Materials canopies
• Fleet tire storage area
In addition, staff supports the additional scope and revised construction
window from 44 weeks to 52 weeks that include:
• Additional monthly OAC (owner, architect, contractor) meetings and site
observations
• Additional coordination of project consultants
• Additional review of pay applications and certifications
• Provide an additional 60 days of Construction Administration Services
The additional fees for Amendment No. 2 are $404,400 for a total of
$1,469,700 in design fees and will add an additional eight weeks to the
construction timeline. Staff expects to have a GMP (guaranteed maximum
price) from our contractor by the end of January to evaluate the viability of
the additional scope items.
Staff recommends approval.